{ "tag": [ "compiled" ], "id": "ocds-h6vhtk-050dd1-2025-05-16T14:04:01+01:00", "date": "2025-05-16T14:04:01+01:00", "ocid": "ocds-h6vhtk-050dd1", "initiationType": "tender", "parties": [ { "id": "GB-NHS-7A4", "name": "Cardiff and Vale University Health Board", "identifier": { "scheme": "GB-NHS", "id": "7A4" }, "address": { "streetAddress": "Woodland House", "locality": "Cardiff", "postalCode": "CF14 4HH", "country": "GB", "countryName": "United Kingdom", "region": "UKL22" }, "contactPoint": { "email": "alexandra.mchugh@Wales.nhs.uk", "name": "Alexandra McHugh" }, "roles": [ "buyer" ], "details": { "url": "http://nwssp.nhs.wales/ourservices/procurement-services/", "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthorityCentralGovernment", "description": "Public authority - central government" }, { "scheme": "UK_CA_DEVOLVED_REGULATIONS", "id": "GB-WLS", "description": "Welsh devolved regulations apply" } ] } }, { "id": "GB-NHS-RQF", "name": "NHS Wales Shared Services Partnership (hosted by Velindre University NHS Trust)", "identifier": { "scheme": "GB-NHS", "id": "RQF" }, "address": { "streetAddress": "4-5 Charnwood Court", "locality": "Cardiff", "postalCode": "CF15 7QZ", "country": "GB", "countryName": "United Kingdom", "region": "UKL15" }, "contactPoint": { "email": "alexandra.mchugh@Wales.nhs.uk" }, "roles": [ "procuringEntity" ], "roleDetails": "Procurement" } ], "buyer": { "id": "GB-NHS-7A4", "name": "Cardiff and Vale University Health Board" }, "planning": { "milestones": [ { "id": "engagement", "type": "engagement", "description": "Cardiff & Vale University Health Board - Market Engagement Notice Fleet Maintenance Services - Pre-Tender Engagement Cardiff & Vale University Health Board (CVUHB) is one of the largest NHS organisations in Wales, providing a comprehensive range of healthcare services to the population of Cardiff and the Vale of Glamorgan. In support of its clinical and operational services, CVUHB operates a diverse fleet of vehicles essential to the day-to-day functioning of the Health Board. This includes transportation of patients, staff, equipment, and critical healthcare supplies. To ensure the ongoing safety, legal compliance, and operational reliability of this fleet, CVUHB is preparing to go out to tender for the provision of a comprehensive fleet maintenance service. This will include but is not limited to: * Regular vehicle servicing and scheduled maintenance * MOT testing * Mechanical and electrical repairs * Accident damage repair and bodywork * Supply of vehicle parts and consumables * Breakdown recovery services Scope and Background The fleet comprises a mix of cars, vans, minibuses, and specialist vehicles used across various departments and facilities throughout the Health Board. The majority of the vehicles are centrally coordinated through our transport hub, with activities spanning a wide geographic area. Given the critical role these vehicles play in maintaining healthcare operations, the service provider must demonstrate high levels of reliability, responsiveness, and quality assurance. Market Engagement and Tender Timeline This notice is being issued to inform the market of an upcoming tender opportunity and to invite initial expressions of interest and feedback. The market engagement phase will run from 7th May 2025 - 14th May 2025, during which time interested suppliers are encouraged to register their interest and submit any preliminary questions or suggestions. All formal procurement activities will be conducted through the eTender Wales portal: www.etenderwales.bravosolution.co.uk The Invitation to Tender (ITT), including full specification and evaluation criteria, will be published in due course. How to Engage Suppliers are encouraged to respond to this engagement notice to help shape the final tender and ensure that the Health Board is aligned with market capabilities and innovations. Participation at this stage is voluntary and will not affect eligibility to bid on the future tender. CVUHB looks forward to engaging with experienced and capable providers who are interested in supporting the essential transport infrastructure of one of Wales' leading healthcare organisations.", "dueDate": "2025-05-14T23:59:59+01:00", "status": "scheduled" } ], "documents": [ { "id": "019375-2025", "documentType": "marketEngagementNotice", "noticeType": "UK2", "description": "Preliminary market engagement notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/019375-2025", "datePublished": "2025-05-07T13:40:16+01:00", "format": "text/html" } ] }, "tender": { "id": "CAV-ITT-58225", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "CAV-ITT-58225 - Fleet Maintenance for CVUHB", "description": "NWSSP Procurement team on behalf of CVUHB require a long-term maintenance contract in place for owned and leased vehicles. The main objectives are: * Ensure a long-term maintenance contract/agreement is in place * Compliance with road transport legislation * Maintain vehicle reliability * Appoint reliable contractor with the necessary knowledge, experience and facilities to meet requirements for the duration of any contract term * Obtain best value for money The contract with the successful supplier would cover all vehicle inspections, plating, MOT's, servicing, ad hoc maintenance requirements and provide breakdown cover/call out arrangements. Any contract would also cover the option of for the successful supplier to provide a collection and delivery service if required for by the CVUHB transport function.", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "50100000", "description": "Repair, maintenance and associated services of vehicles and related equipment" } ], "deliveryAddresses": [ { "region": "UKL22", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKL21", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKL22", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "mainProcurementCategory": "services", "aboveThreshold": false, "lots": [ { "id": "1", "suitability": { "sme": true }, "contractPeriod": { "startDate": "2025-08-01T00:00:00+01:00", "endDate": "2027-07-31T23:59:59+01:00", "maxExtentDate": "2029-07-31T23:59:59+01:00" }, "hasRenewal": true, "status": "active", "value": { "amountGross": 120000, "amount": 100000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "quality", "name": "Technical", "numbers": [ { "number": 40, "weight": "percentageExact" } ] }, { "type": "cost", "name": "Commercial", "numbers": [ { "number": 60, "weight": "percentageExact" } ] } ] }, "renewal": { "description": "Two optional 12 month extensions" } } ], "communication": { "futureNoticeDate": "2025-05-19T23:59:59+01:00" }, "status": "active", "value": { "amountGross": 120000, "amount": 100000, "currency": "GBP" }, "procurementMethod": "open", "procurementMethodDetails": "Below threshold - open competition", "submissionMethodDetails": "https://etenderwales.bravosolution.co.uk", "submissionTerms": { "electronicSubmissionPolicy": "allowed" }, "tenderPeriod": { "endDate": "2025-06-18T12:00:00+01:00" }, "enquiryPeriod": { "endDate": "2025-06-12T12:00:00+01:00" }, "documents": [ { "id": "022243-2025", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/022243-2025", "datePublished": "2025-05-16T14:04:01+01:00", "format": "text/html" } ] }, "language": "en" }