{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-050ef2-2025-12-04T11:33:27Z",
    "date": "2025-12-04T11:33:27Z",
    "ocid": "ocds-h6vhtk-050ef2",
    "initiationType": "tender",
    "planning": {
        "documents": [
            {
                "id": "019779-2025",
                "documentType": "plannedProcurementNotice",
                "noticeType": "UK3",
                "description": "Planned procurement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/019779-2025",
                "datePublished": "2025-05-08T15:01:34+01:00",
                "format": "text/html"
            }
        ],
        "noEngagementNoticeRationale": "Answered Yes - A UK3 was issued on 8th May 2025"
    },
    "parties": [
        {
            "id": "GB-UKPRN-10007164",
            "name": "University of the West of England",
            "identifier": {
                "scheme": "GB-UKPRN",
                "id": "10007164"
            },
            "address": {
                "streetAddress": "Frenchay Campus, Coldharbour Lane",
                "locality": "Bristol",
                "postalCode": "BS16 1QY",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKK12"
            },
            "contactPoint": {
                "email": "purchasing@uwe.ac.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            },
            "additionalIdentifiers": [
                {
                    "scheme": "GB-PPON",
                    "id": "PPXW-8925-GTVT"
                }
            ]
        }
    ],
    "buyer": {
        "id": "GB-UKPRN-10007164",
        "name": "University of the West of England"
    },
    "tender": {
        "id": "UWE/003/2025P",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "UWE/003/2025 Cleaning Services",
        "description": "The University of the West of England (UWE) is issuing this Planned Procurement Notice (PPN) to invite specialist cleaning companies to participate in the early market engagement for the upcoming requirements for the provision of Cleaning Services. The University employs approx. 140 in-house cleaning personnel across 3 campuses, Frenchay Campus, Glenside Campus, and City Campus (Bower Ashton, Spike Island, Arnolfini & Bush House) Please note this is not a re tender of UWE's in house cleaning provisions. Our Cleaning Services aim to deliver an outstanding level of cleaning across the 3 sites, this is achieved through training, supervision, and innovation. We use agency staff to support busy periods and to cover vacant areas, we are looking for cleaning contractors to cover Frenchay Campus, Arnolfini & Bush House, Spike Island and Bower Ashton plus adhoc cleaning when required.",
        "status": "active",
        "items": [
            {
                "id": "LOT-0001",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "90910000",
                        "description": "Cleaning services"
                    }
                ],
                "relatedLot": "LOT-0001"
            },
            {
                "id": "LOT-0002",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "90910000",
                        "description": "Cleaning services"
                    }
                ],
                "relatedLot": "LOT-0002"
            },
            {
                "id": "LOT-0003",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "90910000",
                        "description": "Cleaning services"
                    }
                ],
                "relatedLot": "LOT-0003"
            },
            {
                "id": "LOT-0004",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "90910000",
                        "description": "Cleaning services"
                    }
                ],
                "relatedLot": "LOT-0004"
            },
            {
                "id": "LOT-0005",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "90910000",
                        "description": "Cleaning services"
                    }
                ],
                "relatedLot": "LOT-0005"
            },
            {
                "id": "6",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "90910000",
                        "description": "Cleaning services"
                    }
                ],
                "relatedLot": "6"
            }
        ],
        "value": {
            "amountGross": 1296000,
            "amount": 1080000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "submissionMethodDetails": "Submissions must come through the HE In-Tend Portal: https://in-tendhost.co.uk/he/aspx/Home",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2026-01-30T14:00:00Z"
        },
        "awardPeriod": {
            "endDate": "2026-03-11T23:59:59Z"
        },
        "lots": [
            {
                "id": "LOT-0001",
                "title": "Frenchay Campus - Centre for Sport",
                "description": "Cleaning of all Centre for Sport (CFS) spaces, includes routine cleaning of heavy usage communal/sporting areas, specialist sports hall, gym facilities, plus Christmas & Summer deep cleans.",
                "status": "active",
                "value": {
                    "amountGross": 576000,
                    "amount": 480000,
                    "currency": "GBP"
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-04-27T00:00:00+01:00",
                    "endDate": "2029-04-26T23:59:59+01:00",
                    "maxExtentDate": "2031-04-26T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "2 annual extensions will be reviewed on an annual basis, based on satisfactory supplier performance and the business needs of UWE."
                },
                "identifiers": [
                    {
                        "id": "1"
                    }
                ],
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality - Lot 1",
                            "description": "Quality: 60% (Service Provision 20%; Technical 20%; Innovation 10%; Social Value 10%)",
                            "numbers": [
                                {
                                    "number": 60,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Price - Lot 1",
                            "description": "Price: 40%",
                            "numbers": [
                                {
                                    "number": 40,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                }
            },
            {
                "id": "LOT-0002",
                "title": "Frenchay Campus",
                "description": "Frenchay Campus cleaning of Halley Nursery, Subcontractor site offices, Morrisons shop floor & OneZone servery.",
                "status": "active",
                "value": {
                    "amountGross": 144000,
                    "amount": 120000,
                    "currency": "GBP"
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-04-27T00:00:00+01:00",
                    "endDate": "2029-04-26T23:59:59+01:00",
                    "maxExtentDate": "2031-04-26T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "2 annual extensions will be reviewed on an annual basis, based on satisfactory supplier performance and the business needs of UWE."
                },
                "identifiers": [
                    {
                        "id": "2"
                    }
                ],
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Lot 2 - Quality",
                            "description": "Quality: 70% (Service Provision 40%; Technical 10%; Innovation 10%; Social Value 10%)",
                            "numbers": [
                                {
                                    "number": 70,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Lot 2 - Price",
                            "numbers": [
                                {
                                    "number": 30,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                }
            },
            {
                "id": "LOT-0003",
                "title": "Bower Ashton Campus",
                "description": "Bower Ashton & Spike Island Campus, cleaning of gallery area, classrooms, computer rooms, office areas, communal areas, refectory areas, toilets and workshops.",
                "status": "active",
                "value": {
                    "amountGross": 144000,
                    "amount": 120000,
                    "currency": "GBP"
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-04-27T00:00:00+01:00",
                    "endDate": "2029-04-26T23:59:59+01:00",
                    "maxExtentDate": "2031-04-26T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "2 annual extensions will be reviewed on an annual basis, based on satisfactory supplier performance and the business needs of UWE."
                },
                "identifiers": [
                    {
                        "id": "3"
                    }
                ],
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Lot 3 - Quality",
                            "description": "Quality: 70% (Service Provision 40%; Technical 10%; Innovation 10%; Social Value 10%)",
                            "numbers": [
                                {
                                    "number": 70,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Lot 3 - Price",
                            "numbers": [
                                {
                                    "number": 30,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                }
            },
            {
                "id": "LOT-0004",
                "title": "City Campus",
                "description": "Arnolfini & Bush House includes cleaning of toilets, auditorium, light studio, dark studio, galleries 2, 3 and 4, dressing rooms and backstage.",
                "status": "active",
                "value": {
                    "amountGross": 144000,
                    "amount": 120000,
                    "currency": "GBP"
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-04-27T00:00:00+01:00",
                    "endDate": "2029-04-26T23:59:59+01:00",
                    "maxExtentDate": "2031-04-26T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "2 annual extensions will be reviewed on an annual basis, based on satisfactory supplier performance and the business needs of UWE."
                },
                "identifiers": [
                    {
                        "id": "4"
                    }
                ],
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Lot 4 - Quality",
                            "description": "Quality: 70% (Service Provision 40%; Technical 10%; Innovation 10%; Social Value 10%)",
                            "numbers": [
                                {
                                    "number": 70,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Lot 4 - Price",
                            "numbers": [
                                {
                                    "number": 30,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                }
            },
            {
                "id": "LOT-0005",
                "title": "Specialist Catering Deep Cleaning - Frenchay, Glenside and Bower Ashton Campuses",
                "description": "Specialist quarterly deep cleaning at catering sites across the 3 University campuses.",
                "status": "active",
                "value": {
                    "amountGross": 144000,
                    "amount": 120000,
                    "currency": "GBP"
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-04-27T00:00:00+01:00",
                    "endDate": "2029-04-26T23:59:59+01:00",
                    "maxExtentDate": "2031-04-26T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "2 annual extensions will be reviewed on an annual basis, based on satisfactory supplier performance and the business needs of UWE."
                },
                "identifiers": [
                    {
                        "id": "5"
                    }
                ],
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Lot 5 - Quality",
                            "description": "Quality: 70% (Service Provision 40%; Technical 10%; Innovation 10%; Social Value 10%)",
                            "numbers": [
                                {
                                    "number": 70,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Lot 5 - Price",
                            "description": "Price: 30%",
                            "numbers": [
                                {
                                    "number": 30,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                }
            },
            {
                "id": "6",
                "title": "All UWE Campuses - Adhoc",
                "description": "Adhoc University Cleaning at named sites across the University Estate, includes cleaning of all spaces across the university campuses.",
                "status": "active",
                "value": {
                    "amountGross": 144000,
                    "amount": 120000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Lot 6 - Quality",
                            "description": "Quality: 70% (Service Provision 40%; Technical 10%; Innovation 10%; Social Value 10%)",
                            "numbers": [
                                {
                                    "number": 70,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Lot 6 - Price",
                            "description": "Price: 30%",
                            "numbers": [
                                {
                                    "number": 30,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-04-27T00:00:00+01:00",
                    "endDate": "2029-04-26T23:59:59+01:00",
                    "maxExtentDate": "2031-04-26T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "2 annual extensions will be reviewed on an annual basis, based on satisfactory supplier performance and the business needs of UWE."
                }
            }
        ],
        "documents": [
            {
                "id": "A-1133",
                "documentType": "biddingDocuments",
                "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-1133",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "079664-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/079664-2025",
                "datePublished": "2025-12-04T11:33:27Z",
                "format": "text/html"
            }
        ],
        "communication": {
            "futureNoticeDate": "2025-07-02T23:59:59+00:00"
        },
        "hasRecurrence": true,
        "recurrence": {
            "dates": [
                {
                    "startDate": "2029-06-06T23:59:59+00:00"
                },
                {
                    "startDate": "2031-04-26T23:59:59+01:00"
                }
            ]
        }
    },
    "language": "en"
}