{ "tag": [ "compiled" ], "id": "ocds-h6vhtk-050fd7-2025-08-19T16:54:21+01:00", "date": "2025-08-19T16:54:21+01:00", "ocid": "ocds-h6vhtk-050fd7", "initiationType": "tender", "parties": [ { "id": "GB-PPON-PPRM-9434-VNYQ", "name": "PHP Law LLP", "identifier": { "scheme": "GB-PPON", "id": "PPRM-9434-VNYQ" }, "address": { "streetAddress": "Unit 3 The Brutus Centre Station Road Totnes", "locality": "Totnes", "postalCode": "TQ9 5RW", "country": "GB", "countryName": "United Kingdom", "region": "UKK43" }, "contactPoint": { "name": "Claire Jones", "email": "claire.jones@phplaw.co.uk", "telephone": "+44 01234567890" }, "roles": [ "procuringEntity", "processContactPoint" ], "roleDetails": "Procurement Consultant", "details": { "url": "https://www.phplaw.co.uk" } }, { "id": "GB-PPON-PYNM-4868-XBBN", "name": "Academies for Character & Excellence", "identifier": { "scheme": "GB-PPON", "id": "PYNM-4868-XBBN" }, "address": { "streetAddress": "Pathfields", "locality": "Totnes", "postalCode": "TQ9 5TZ", "country": "GB", "countryName": "United Kingdom", "region": "UKK43" }, "contactPoint": { "name": "Sam Ward", "email": "sam.ward@acexcellence.co.uk" }, "roles": [ "buyer" ], "details": { "url": "https://www.acexcellence.co.uk", "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } }, { "id": "GB-COH-10098444", "name": "THE ACADEMIES FOR CHARACTER AND EXCELLENCE", "identifier": { "scheme": "GB-COH", "id": "10098444" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PYNM-4868-XBBN" } ], "address": { "streetAddress": "Totnes St Johns C Of E Primary School", "locality": "Totnes", "postalCode": "TQ9 5TZ", "country": "GB", "countryName": "United Kingdom", "region": "UKK43" }, "contactPoint": { "email": "sam.ward@acexcellence.co.uk" }, "roles": [ "buyer" ], "details": { "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } }, { "id": "GB-COH-01889679", "name": "I.J. CANNINGS & SON LIMITED", "identifier": { "scheme": "GB-COH", "id": "01889679" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PMXL-2718-QZZP" } ], "address": { "streetAddress": "Redlands Exmouth Road", "locality": "Exeter", "postalCode": "EX5 1AR", "country": "GB", "countryName": "United Kingdom", "region": "UKK43" }, "contactPoint": { "email": "info@ijcannings.co.uk" }, "roles": [ "supplier" ], "details": { "url": "http://www.ijcannings.co.uk", "scale": "sme", "vcse": false, "publicServiceMissionOrganization": false, "shelteredWorkshop": false } } ], "buyer": { "id": "GB-COH-10098444", "name": "THE ACADEMIES FOR CHARACTER AND EXCELLENCE" }, "planning": { "noEngagementNoticeRationale": "The Trust did not carry out preliminary market engagement (PME) prior to tender publication to prepare for this procurement. Tenderers shall be aware that under the Act, the Trust is not obligated to carry out PME. The justification is that the requirements are not complex or niche and the Contracting Authority already has an understanding of what they want the service to deliver and the market is known." }, "tender": { "id": "ACE01.60", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Provision of Mechanical & Plant Servicing & Repairs", "description": "The proposed contract will encompass delivering the following services to the Trust: a. Statutory compliance maintenance and planned preventative maintenance to all mechanical & plant equipment listed in Document 8. Asset Lists. b. Reactive maintenance in accordance with the approval process laid out in Document 2. Specification of Requirement. c. Provision of technical support and management of all specialist contracts and subcontracts as part of this Contract. d. Provision of 24-hour operations support.", "status": "complete", "items": [ { "id": "LOT-0001", "additionalClassifications": [ { "scheme": "CPV", "id": "50712000", "description": "Repair and maintenance services of mechanical building installations" }, { "scheme": "CPV", "id": "50000000", "description": "Repair and maintenance services" }, { "scheme": "CPV", "id": "50500000", "description": "Repair and maintenance services for pumps, valves, taps and metal containers and machinery" }, { "scheme": "CPV", "id": "50531100", "description": "Repair and maintenance services of boilers" } ], "deliveryAddresses": [ { "region": "UKK4", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "LOT-0001" }, { "id": "LOT-0002", "additionalClassifications": [ { "scheme": "CPV", "id": "50712000", "description": "Repair and maintenance services of mechanical building installations" }, { "scheme": "CPV", "id": "50000000", "description": "Repair and maintenance services" }, { "scheme": "CPV", "id": "50510000", "description": "Repair and maintenance services of pumps, valves, taps and metal containers" }, { "scheme": "CPV", "id": "50531100", "description": "Repair and maintenance services of boilers" } ], "deliveryAddresses": [ { "region": "IE053", "country": "IE", "countryName": "Ireland" } ], "relatedLot": "LOT-0002" }, { "id": "LOT-0003", "additionalClassifications": [ { "scheme": "CPV", "id": "50712000", "description": "Repair and maintenance services of mechanical building installations" }, { "scheme": "CPV", "id": "50000000", "description": "Repair and maintenance services" }, { "scheme": "CPV", "id": "50510000", "description": "Repair and maintenance services of pumps, valves, taps and metal containers" }, { "scheme": "CPV", "id": "50531100", "description": "Repair and maintenance services of boilers" } ], "deliveryAddresses": [ { "region": "UKK", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "LOT-0003" } ], "value": { "amountGross": 300000, "amount": 250000, "currency": "GBP" }, "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "mainProcurementCategory": "services", "aboveThreshold": true, "coveredBy": [ "GPA" ], "submissionMethodDetails": "https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=93613&B=", "submissionTerms": { "electronicSubmissionPolicy": "allowed", "languages": [ "en" ] }, "tenderPeriod": { "endDate": "2025-06-09T11:00:00+00:00" }, "enquiryPeriod": { "endDate": "2025-05-30T11:00:00+00:00" }, "awardPeriod": { "endDate": "2025-07-14T23:59:59Z" }, "lots": [ { "id": "LOT-0001", "title": "Lot 1 - Somerset", "description": "To Provide Mechanical & Plant Servicing & Remedial Works for the following schools Ashill Community Primary School Baltonsborough Church of England VC Primary School Buckland St Mary Church of England Primary School Castle Cary Community Primary School Hatch Beauchamp Church of England Primary School Holy Trinity Church of England Primary School Milborne Port Primary School Stoberry Park School Stockland Church of England Primary Academy Winsham Primary School", "status": "complete", "value": { "amountGross": 180000, "amount": 150000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "quality", "name": "Service Offer", "numbers": [ { "number": 30, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Contractor Staff", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Contract Support, Monitoring & Management", "numbers": [ { "number": 20, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Mobilisation", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "price", "name": "Total Annual Service Cost", "numbers": [ { "number": 30, "weight": "percentageExact" } ] }, { "type": "price", "name": "Remedial & Reactive Works - Skilled Labour Rate", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "price", "name": "Remedial & Reactive Costs - Material Mark-Up", "numbers": [ { "number": 5, "weight": "percentageExact" } ] } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "A financial appraisal will be based upon a credit check" }, { "type": "technical", "description": "Please confirm whether you already have, or can commit to obtain, prior to the award of the contract, the requirements indicated below: a. Gas Safe Registration and the provision of Gas Safe registered engineers b. F Gas Registration and the provision of F Gas qualified engineers c. OFTEC Registration and the provision of OFTEC qualified engineers" } ] }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2025-09-01T00:00:00Z", "endDate": "2028-08-31T23:59:59Z", "maxExtentDate": "2030-08-31T23:59:59Z" }, "hasRenewal": true, "renewal": { "description": "Option of 2 further 1 year extensions" } }, { "id": "LOT-0002", "title": "Lot 2 - Devon & Torbay", "description": "To Provide Mechanical & Plant Servicing & Remedial Works for the following schools Berry Pomeroy Parochial CofE Primary School Brixham Church of England Primary School Collaton St Mary Church of England Primary School Galmpton Church of England Primary School Newtown Primary School Shaldon Primary School St Gabriel's CofE Primary School Torre Church of England Academy Totnes St John's Church of England Primary School Trinity CofE Primary and Nursery School", "status": "complete", "value": { "amountGross": 120000, "amount": 100000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "quality", "name": "Service Offer", "numbers": [ { "number": 30, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Contractor Staff", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "price", "name": "Contract Support, Monitoring & Management", "numbers": [ { "number": 20, "weight": "percentageExact" } ] }, { "type": "price", "name": "Mobilisation", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "price", "name": "Total Annual Service Cost", "numbers": [ { "number": 30, "weight": "percentageExact" } ] }, { "type": "price", "name": "Remedial & Reactive Works - Skilled Labour Rate", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "price", "name": "Remedial & Reactive Costs - Material Mark-Up", "numbers": [ { "number": 5, "weight": "percentageExact" } ] } ] }, "selectionCriteria": { "criteria": [ { "type": "technical", "description": "Please confirm whether you already have, or can commit to obtain, prior to the award of the contract, the requirements indicated below: a. Gas Safe Registration and the provision of Gas Safe registered engineers b. F Gas Registration and the provision of F Gas qualified engineers c. OFTEC Registration and the provision of OFTEC qualified engineers" } ] }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2025-09-01T00:00:00Z", "endDate": "2028-08-31T23:59:59Z", "maxExtentDate": "2030-08-31T23:59:59Z" }, "hasRenewal": true, "renewal": { "description": "Option of 2 further 1 year extensions" } }, { "id": "LOT-0003", "title": "Lot 3 - All Schools", "description": "To Provide Mechanical & Plant Servicing & Remedial Works for the following schools Ashill Community Primary School Baltonsborough Church of England VC Primary School Buckland St Mary Church of England Primary School Castle Cary Community Primary School Hatch Beauchamp Church of England Primary School Holy Trinity Church of England Primary School Milborne Port Primary School Stoberry Park School Stockland Church of England Primary Academy Winsham Primary School Berry Pomeroy Parochial CofE Primary School Brixham Church of England Primary School Collaton St Mary Church of England Primary School Galmpton Church of England Primary School Newtown Primary School Shaldon Primary School St Gabriel's CofE Primary School Torre Church of England Academy Totnes St John's Church of England Primary School Trinity CofE Primary and Nursery School", "status": "complete", "value": { "amountGross": 0, "amount": 0, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "quality", "name": "Service Offer", "numbers": [ { "number": 30, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Contractor Staff", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "price", "name": "Contract Support, Monitoring & Management", "numbers": [ { "number": 20, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Mobilisation", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "price", "name": "Total Annual Service Cost", "numbers": [ { "number": 30, "weight": "percentageExact" } ] }, { "type": "price", "name": "Remedial & Reactive Works - Skilled Labour Rate", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "price", "name": "Remedial & Reactive Costs - Material Mark-Up", "numbers": [ { "number": 5, "weight": "percentageExact" } ] } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "A financial appraisal will be based upon a credit check" }, { "type": "technical", "description": "Please confirm whether you already have, or can commit to obtain, prior to the award of the contract, the requirements indicated below: a. Gas Safe Registration and the provision of Gas Safe registered engineers b. F Gas Registration and the provision of F Gas qualified engineers c. OFTEC Registration and the provision of OFTEC qualified engineers" } ] }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2025-09-01T00:00:00Z", "endDate": "2028-08-31T23:59:59Z", "maxExtentDate": "2030-08-31T23:59:59Z" }, "hasRenewal": true, "renewal": { "description": "Option of 2 further 1 year extensions" } } ], "documents": [ { "id": "conflictOfInterest", "documentType": "conflictOfInterest", "description": "Not published" }, { "id": "020111-2025", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/020111-2025", "datePublished": "2025-05-09T14:41:02+01:00", "format": "text/html" } ], "contractTerms": { "financialTerms": "1The Contractor shall submit invoices and associated documentation by email to finance@acexcellence.co.uk Each invoice produced by the Contractor must include, as a minimum, the following details: a. School name b. Purchase Order c. Date d. Brief details of activity undertaken (e.g. replacement of broken boiler) e. Sub-contractor (where relevant) f. Cost to school/Trust (ex VAT) g. VAT and total cost including VAT h. Job code Copies of Service Sheets and Daywork Sheets shall substantiate all applications for payment to the Trust for all work. Invoicing will be monthly, in arrears from the end of the previous month. Where, during a monthly period, it has been identified, and agreed, that adjustments are required (in respect of service credits, additional works, errors or omissions), these will be taken account of within the invoice for the following month." }, "riskDetails": "Risks to contract performance are: Compliance and Regulatory Risks: Failure to comply with local fire safety regulations and standards can lead to legal penalties and increased liability. Regular updates to safety regulations may require ongoing adjustments to the contract and services provided. Operational Risks: Inadequate maintenance or servicing of fire and security systems can result in system failures, compromising the safety of students and staff. Delays in response times for emergency services or repairs can exacerbate safety risks. Financial Risks: Inaccurate cost estimates or underfunding can lead to incomplete or substandard service delivery. Vendor Risks: A Contractor may fail to meet contractual obligations or commit a matereial breach. Contractor may face operational or financial difficulties. Technological Risks: Outdated or incompatible technology can hinder the effectiveness of fire and security systems. Cybersecurity threats to digital security systems can compromise sensitive information and system integrity. Communication Risks: Poor communication between the Contractor and the Trust can lead to misunderstandings and unmet expectations. Lack of clear protocols for reporting and addressing issues can delay resolution and increase risks." }, "language": "en", "bids": { "statistics": [ { "id": "1", "measure": "bids", "value": 6, "relatedLot": "LOT-0003" }, { "id": "2", "measure": "finalStageBids", "value": 5, "relatedLot": "LOT-0003" }, { "id": "3", "measure": "smeFinalStageBids", "value": 4, "relatedLot": "LOT-0003" }, { "id": "4", "measure": "vcseFinalStageBids", "value": 0, "relatedLot": "LOT-0003" } ] }, "awards": [ { "id": "1", "title": "Lot 3 All Schools", "status": "active", "date": "2025-07-08T00:00:00+01:00", "value": { "amountGross": 300000, "amount": 250000, "currency": "GBP" }, "mainProcurementCategory": "services", "aboveThreshold": true, "suppliers": [ { "id": "GB-COH-01889679", "name": "I.J. CANNINGS & SON LIMITED" } ], "items": [ { "id": "LOT-0003", "additionalClassifications": [ { "scheme": "CPV", "id": "50711000", "description": "Repair and maintenance services of electrical building installations" }, { "scheme": "CPV", "id": "50712000", "description": "Repair and maintenance services of mechanical building installations" } ], "deliveryAddresses": [ { "region": "UKK2", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKK4", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKK2", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKK4", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "LOT-0003" } ], "standstillPeriod": { "endDate": "2025-07-30T23:59:59+01:00" }, "contractPeriod": { "startDate": "2025-09-01T00:00:00+01:00", "endDate": "2028-08-31T23:59:59+01:00", "maxExtentDate": "2030-08-31T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "Two further 12 months (3+1+1)" }, "relatedLots": [ "LOT-0003" ], "documents": [ { "id": "041549-2025", "documentType": "awardNotice", "noticeType": "UK6", "description": "Contract award notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/041549-2025", "datePublished": "2025-07-21T10:59:45+01:00", "format": "text/html" } ], "assessmentSummariesDateSent": "2025-07-08T00:00:00+01:00", "milestones": [ { "id": "1", "type": "futureSignatureDate", "dueDate": "2025-08-04T23:59:59+01:00", "status": "scheduled" } ], "additionalProcurementCategories": [ "works" ] }, { "id": "-1", "status": "active", "finalStatusDate": "2025-07-08T00:00:00+01:00", "relatedLots": [ "LOT-0001", "LOT-0002" ], "documents": [ { "id": "041549-2025", "documentType": "awardNotice", "noticeType": "UK6", "description": "Contract award notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/041549-2025", "datePublished": "2025-07-21T10:59:45+01:00", "format": "text/html" } ] } ], "contracts": [ { "id": "1", "awardID": "1", "title": "Lot 3 All Schools", "status": "active", "period": { "startDate": "2025-09-01T00:00:00+01:00", "endDate": "2028-08-31T23:59:59+01:00", "maxExtentDate": "2030-08-31T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "Two further years in 12 month increments" }, "hasOptions": true, "options": { "description": "To enable schools to be added who join the Trust" }, "value": { "amountGross": 300000, "amount": 250000, "currency": "GBP" }, "aboveThreshold": true, "dateSigned": "2025-08-07T00:00:00+01:00", "agreedMetrics": [ { "id": "1", "title": "Planned Servicing", "description": "100% of scheduled completed within agreed timeframe." }, { "id": "2", "title": "Critical defect response", "description": "100% of critical failures response within 4 hours and resolution within 24 hours." }, { "id": "3", "title": "Statutory Compliance", "description": "100% of servicing certificates and remedial action records kept up to date and available" }, { "id": "4", "title": "First Time Fix Rate", "description": "Target: 90% of reactive call-outs resolved on first visit." }, { "id": "5", "title": "Customer Satisfaction", "description": "Target: 95% satisfaction on quarterly surveys of school site teams or headteachers" } ], "documents": [ { "id": "049954-2025", "documentType": "contractNotice", "noticeType": "UK7", "description": "Contract details notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/049954-2025", "datePublished": "2025-08-19T16:54:21+01:00", "format": "text/html" } ] } ] }