{ "tag": [ "compiled" ], "id": "ocds-h6vhtk-051090-2025-10-24T14:57:30+01:00", "date": "2025-10-24T14:57:30+01:00", "ocid": "ocds-h6vhtk-051090", "initiationType": "tender", "parties": [ { "id": "GB-PPON-PVJP-5451-JYWQ", "name": "Transport for Wales Rail Limited (Utility Buyer)", "identifier": { "scheme": "GB-PPON", "id": "PVJP-5451-JYWQ" }, "address": { "streetAddress": "3 Llys Cadwyn", "locality": "Pontypridd", "postalCode": "cf37 4th", "country": "GB", "countryName": "United Kingdom", "region": "UKL15" }, "contactPoint": { "name": "Jodie Dyer", "email": "jodie.dyer@tfw.wales", "telephone": "+447788291352" }, "roles": [ "buyer" ], "details": { "url": "http://www.tfwrail.wales", "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" }, { "scheme": "UK_CA_DEVOLVED_REGULATIONS", "id": "GB-WLS", "description": "Welsh devolved regulations apply" } ] } }, { "id": "GB-PPON-PCHR-8167-YXTW", "name": "UKG", "identifier": { "scheme": "GB-PPON", "id": "PCHR-8167-YXTW" }, "address": { "streetAddress": "The Capitol Building", "locality": "Bracknell", "postalCode": "RG12 8FZ", "country": "GB", "countryName": "United Kingdom", "region": "UKJ11" }, "contactPoint": { "email": "rob.hiron@ukg.com" }, "roles": [ "supplier" ], "details": { "scale": "large", "vcse": false, "publicServiceMissionOrganization": false, "shelteredWorkshop": false } } ], "buyer": { "id": "GB-PPON-PVJP-5451-JYWQ", "name": "Transport for Wales Rail Limited (Utility Buyer)" }, "planning": { "noEngagementNoticeRationale": "The Pay Rule Calculator is business critical and is a specialist requirement due to the requirement to interface with two other existing solutions. Therefore, competition is understood to be limited. The existing solution is also time critical as the incumbent provider has issued an end of life notice." }, "tender": { "id": "TFW0861.00", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Pay Rule Calculator (Middleware)", "description": "The Authority wishes to procure Software as a Services (SaaS) licenses for preferably a suitable Off the Shelf (OTS) solution for middleware, implementation services including training and ongoing software maintenance and support.TfW are looking to replace their pay rule calculation system. This is a system that takes a daily import from a rostering system, calculates employee hours according to present pay rules and then allows payroll staff to adjust any employee's timesheet where necessary.", "status": "complete", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "48100000", "description": "Industry specific software package" }, { "scheme": "CPV", "id": "48000000", "description": "Software package and information systems" }, { "scheme": "CPV", "id": "72000000", "description": "IT services: consulting, software development, Internet and support" } ], "deliveryAddresses": [ { "region": "UKL", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "value": { "amountGross": 732000, "amount": 609999, "currency": "GBP" }, "procurementMethod": "open", "procurementMethodDetails": "Competitive flexible procedure", "procedure": { "features": "The competitive flexible procedure is a procurement process that allows contracting authorities to design the procurement process according to considerations specific to the particular contract being procured. A single stage process has been adopted, all bidders passing the conditions for participation e.g. financial and technical suitability will be taken forward to the ITT award evaluation stage. The three Tenderers with the highest aggregated quality and commercial scores who pass the first stage selection questions and submit a compliant bid. The Authority reserves the right to hold a further dialogue and negotiation stage with the two tenderers with the highest aggregated quality and commercial scores. These discussions may be used to refine terms and conditions, technical requirements, service level agreements, drive a focus on price etc. This may require elements of the tenderer submission to be resubmitted or reflected in the final agreement. Please refer to E-Tender Wales, ITT volume 1 for more information." }, "mainProcurementCategory": "services", "aboveThreshold": true, "coveredBy": [ "GPA" ], "submissionMethodDetails": "https://e-tenderwales.bravosolution.co.uk/home.html Please search under ITT code ITT_117212", "submissionTerms": { "electronicSubmissionPolicy": "allowed", "languages": [ "en", "cy" ] }, "tenderPeriod": { "endDate": "2025-06-13T16:00:00+01:00" }, "enquiryPeriod": { "endDate": "2025-05-23T16:00:00+01:00" }, "awardPeriod": { "endDate": "2025-08-26T23:59:59+01:00" }, "lots": [ { "id": "1", "status": "complete", "value": { "amountGross": 732000, "amount": 609999, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "price", "name": "Commercial", "numbers": [ { "number": 30, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Quality", "numbers": [ { "number": 70, "weight": "percentageExact" } ] } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "Please refer to ITT documents" }, { "type": "technical", "description": "Please refer to ITT documents" } ] }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2025-10-06T00:00:00+01:00", "endDate": "2030-10-05T23:59:59+01:00", "maxExtentDate": "2032-10-04T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "Two further periods of up to 12 months each at TFW discretion (24 months max)" }, "hasOptions": true, "options": { "description": "Options to purchase additional licenses in the event a review of HR systems results in the solution being required for use by TFW wider group, potential increase in licenses to support additional staff and organisational growth. Call off of additional consultancy and support services during the term of the agreement." } } ], "documents": [ { "id": "future", "documentType": "biddingDocuments", "accessDetails": "E-Tender Wales Portal- ITT_117212" }, { "id": "conflictOfInterest", "documentType": "conflictOfInterest", "description": "Not published" }, { "id": "020352-2025", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/020352-2025", "datePublished": "2025-05-12T10:58:45+01:00", "format": "text/html" } ], "hasRecurrence": true, "recurrence": { "dates": [ { "startDate": "2030-09-05T23:59:59+01:00" } ] }, "contractTerms": { "financialTerms": "Please refer to ITT documents" }, "riskDetails": "Under performance in accordance with the specified KPIs as published in the tender documents." }, "language": "en", "bids": { "statistics": [ { "id": "1", "measure": "bids", "value": 2, "relatedLot": "1" }, { "id": "2", "measure": "finalStageBids", "value": 2, "relatedLot": "1" }, { "id": "3", "measure": "smeFinalStageBids", "value": 2, "relatedLot": "1" }, { "id": "4", "measure": "vcseFinalStageBids", "value": 0, "relatedLot": "1" } ] }, "awards": [ { "id": "1", "title": "Pay Rule Calculator", "status": "active", "date": "2025-09-12T00:00:00+01:00", "value": { "amountGross": 808800, "amount": 674000, "currency": "GBP" }, "mainProcurementCategory": "services", "aboveThreshold": true, "suppliers": [ { "id": "GB-PPON-PCHR-8167-YXTW", "name": "UKG" } ], "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "72000000", "description": "IT services: consulting, software development, Internet and support" }, { "scheme": "CPV", "id": "48000000", "description": "Software package and information systems" } ], "deliveryAddresses": [ { "region": "UKL", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKL", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "standstillPeriod": { "endDate": "2025-10-28T23:59:59+00:00" }, "contractPeriod": { "startDate": "2025-11-01T00:00:00+00:00", "endDate": "2030-10-10T23:59:59+01:00", "maxExtentDate": "2032-10-10T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "optional 2 years extension periods" }, "relatedLots": [ "1" ], "documents": [ { "id": "066295-2025", "documentType": "awardNotice", "noticeType": "UK6", "description": "Contract award notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/066295-2025", "datePublished": "2025-10-17T12:44:48+01:00", "format": "text/html" } ], "assessmentSummariesDateSent": "2025-09-12T00:00:00+01:00", "milestones": [ { "id": "1", "type": "futureSignatureDate", "dueDate": "2025-10-28T23:59:59+00:00", "status": "scheduled" } ] } ], "contracts": [ { "id": "1", "awardID": "1", "title": "Pay Rule Calculator (Middleware)", "status": "active", "period": { "startDate": "2025-11-01T00:00:00+00:00", "endDate": "2028-11-01T23:59:59+00:00" }, "value": { "amountGross": 808800, "amount": 674000, "currency": "GBP" }, "aboveThreshold": true, "dateSigned": "2025-10-23T00:00:00+01:00", "documents": [ { "id": "068256-2025", "documentType": "contractNotice", "noticeType": "UK7", "description": "Contract details notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/068256-2025", "datePublished": "2025-10-24T14:57:30+01:00", "format": "text/html" } ] } ] }