{ "tag": [ "compiled" ], "id": "ocds-h6vhtk-0514bd-2025-10-10T12:53:24+01:00", "date": "2025-10-10T12:53:24+01:00", "ocid": "ocds-h6vhtk-0514bd", "initiationType": "tender", "parties": [ { "id": "GB-COH-07557657", "name": "PENAIR SCHOOL", "identifier": { "scheme": "GB-COH", "id": "07557657" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PVGG-5941-LGBY" } ], "address": { "streetAddress": "Penair School", "locality": "Truro", "postalCode": "TR1 1TN", "country": "GB", "countryName": "United Kingdom", "region": "UKK30" }, "contactPoint": { "name": "Gill Hakin", "email": "ghakin@penair.cornwall.sch.uk", "telephone": "+441872245130" }, "roles": [ "buyer" ], "details": { "url": "https://www.penair.cornwall.sch.uk", "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } }, { "id": "GB-COH-05506733", "name": "HOPLEY'S COACHES LIMITED", "identifier": { "scheme": "GB-COH", "id": "05506733" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PNQV-3311-GBVY" } ], "address": { "streetAddress": "Gover Farm, Gover Hill", "locality": "Truro", "postalCode": "TR4 8BH", "country": "GB", "countryName": "United Kingdom", "region": "UKK30" }, "contactPoint": { "email": "info@hopleyscoaches.com", "telephone": "01872553786" }, "roles": [ "supplier" ], "details": { "url": "http://www.hopleyscoaches.com", "scale": "sme", "vcse": false, "publicServiceMissionOrganization": false, "shelteredWorkshop": false }, "control": { "description": "Not applicable" } } ], "buyer": { "id": "GB-COH-07557657", "name": "PENAIR SCHOOL" }, "planning": { "milestones": [ { "id": "engagement", "type": "engagement", "description": "The engagement process will run for 7 days then the tender notice will be issued.", "dueDate": "2025-05-23T23:59:59+01:00", "status": "scheduled" } ], "documents": [ { "id": "021842-2025", "documentType": "marketEngagementNotice", "noticeType": "UK2", "description": "Preliminary market engagement notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/021842-2025", "datePublished": "2025-05-15T15:12:55+01:00", "format": "text/html" } ] }, "tender": { "id": "TRAN25-26", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Schools transport - Perranporth to Penair School", "description": "Supply of school transport services for the 2025-26 academic year to transport 258 students from the Goonhavern/Perranporth area of Cornwall to Penair School (TR1 1TN). The service is required from 03/09/2025 until 17/07/2026 during term time only and will not be required on INSET days and bank holidays. The is the possibility of a contract extension until 16th July 2027. The service is paid for by the school, therefore fares are not required to be collected. Bus routes are already established however loading list by postcode will be provided so that the supplier can put forward proposed routes, bus stops, number of vehicles and loading lists. Consideration should be given to suitable vehicles for route conditions and access limitations (narrow lanes, bridges etc.) Pupils need to arrive at Penair by 08:20 and board buses at 15:00 each day (please note buses depart promptly at 15:10)", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "60000000", "description": "Transport services (excl. Waste transport)" } ], "deliveryAddresses": [ { "region": "UKK30", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKK3", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "mainProcurementCategory": "services", "aboveThreshold": true, "lots": [ { "id": "1", "suitability": { "sme": true }, "contractPeriod": { "startDate": "2025-09-03T00:00:00+01:00", "endDate": "2026-07-17T23:59:59+01:00", "maxExtentDate": "2027-07-16T23:59:59+01:00" }, "hasRenewal": true, "status": "complete", "value": { "amountGross": 550000, "amount": 550000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "quality", "name": "Legal Compliance", "description": "* Licensing and Registration: Proof of all required operating licenses, vehicle registration, and compliance with local transport authority regulations. * Insurance Coverage: Adequate insurance for passengers, vehicles, and third-party liabilities. * Driver Background Checks: Police clearance, medical fitness, valid driving licenses, and child protection certifications.", "numbers": [ { "number": 15, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Safety and Vehicle Standards", "description": "* Vehicle Age and Condition: Age limits (e.g., vehicles not older than 5-7 years), regular maintenance schedules, and vehicle inspection records. * Safety Features: Seat belts, GPS tracking, CCTV, first-aid kits, fire extinguishers.", "numbers": [ { "number": 20, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Service Quality and Capacity", "description": "* Punctuality and Reliability Track Record: Past performance in meeting schedules. * Fleet Capacity: Sufficient number of vehicles to meet peak demand, including spares. * Route Planning and Optimization: Efficient and safe routes, shortest travel time, and minimal disruption. * Flexibility: Ability to accommodate changes in routes, timings, or number of students.", "numbers": [ { "number": 20, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Experience and Reputation", "description": "* Years in School Transport: Preferably specialized in school or youth-related transport. * References and Testimonials: Feedback from current/former clients, especially schools. * Reputation and Past Performance: Any history of safety issues or service interruptions.", "numbers": [ { "number": 10, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Staffing and Training", "description": "* Driver Training: Defensive driving, child safety, emergency response. * Staff Behaviour and Professionalism: Policies on conduct, dress code, communication with children.", "numbers": [ { "number": 10, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Technology and Communication", "description": "* Parent Communication Tools: Mobile apps, SMS alerts for pickup/drop-off updates. * Real-time Tracking: GPS-enabled tracking with school or parental access. * Incident Reporting: Process for handling breakdowns, delays, or complaints.", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "price", "name": "Cost and Value for Money", "description": "* Pricing Structure: Competitive and transparent pricing - fixed vs. variable costs. * Cost Breakdown: Clear breakdown of what's included (fuel, staff, maintenance, insurance). * Payment Terms: Flexibility in billing, refunds, penalties.", "numbers": [ { "number": 15, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Environmental Considerations", "description": "* Eco-Friendly Fleet: Use of electric or hybrid vehicles, emissions compliance. * Sustainability Policies: Commitment to reducing environmental impact.", "numbers": [ { "number": 5, "weight": "percentageExact" } ] } ] }, "renewal": { "description": "A one year extension will be considered if both parties mutually agree to extend the contract." } } ], "communication": { "futureNoticeDate": "2025-05-26T23:59:59+01:00" }, "status": "complete", "value": { "amountGross": 550000, "amount": 550000, "currency": "GBP" }, "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "submissionMethodDetails": "Via mail using the official label provided.", "submissionTerms": { "electronicSubmissionPolicy": "notAllowed", "languages": [ "en" ] }, "tenderPeriod": { "endDate": "2025-06-22T14:00:00+01:00" }, "enquiryPeriod": { "endDate": "2025-06-13T16:00:00+01:00" }, "awardPeriod": { "endDate": "2025-06-27T23:59:59+01:00" }, "documents": [ { "id": "conflictOfInterest", "documentType": "conflictOfInterest", "description": "Not published" }, { "id": "A-1644", "documentType": "biddingDocuments", "description": "Invitation To Tender document * Form of Tender * Certificate of Non-Collusion * Instructions to Tenderer's * School transport specification * Payment Terms * Appendix 1 - Tender Pricing Schedule * Appendix 2 - Sub Contractor Schedule * School transport service conditions of contract", "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-1644", "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document" }, { "id": "A-1645", "documentType": "biddingDocuments", "description": "Spreadsheet providing passenger information", "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-1645", "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet" }, { "id": "A-1646", "documentType": "biddingDocuments", "description": "Official postage label to be used when submitted tenders documents.", "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-1646", "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document" }, { "id": "026808-2025", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/026808-2025", "datePublished": "2025-05-23T15:50:30+01:00", "format": "text/html" }, { "id": "064159-2025", "documentType": "tenderCancellationNotice", "noticeType": "UK12", "description": "Procurement termination notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/064159-2025", "datePublished": "2025-10-10T12:53:24+01:00", "format": "text/html" } ] }, "language": "en", "bids": { "statistics": [ { "id": "1", "measure": "bids", "value": 3, "relatedLot": "1" }, { "id": "2", "measure": "finalStageBids", "value": 3, "relatedLot": "1" }, { "id": "3", "measure": "smeFinalStageBids", "value": 3, "relatedLot": "1" }, { "id": "4", "measure": "vcseFinalStageBids", "value": 0, "relatedLot": "1" } ] }, "awards": [ { "id": "1", "title": "Schools transport - Perranporth to Penair School", "status": "active", "date": "2025-07-09T00:00:00+01:00", "value": { "amountGross": 311600, "amount": 311600, "currency": "GBP" }, "mainProcurementCategory": "services", "aboveThreshold": true, "suppliers": [ { "id": "GB-COH-05506733", "name": "HOPLEY'S COACHES LIMITED" } ], "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "60000000", "description": "Transport services (excl. Waste transport)" } ], "deliveryAddresses": [ { "region": "UKK3", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKK3", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "standstillPeriod": { "endDate": "2025-07-22T23:59:59+01:00" }, "contractPeriod": { "startDate": "2025-09-03T00:00:00+01:00", "endDate": "2026-07-17T23:59:59+01:00" }, "relatedLots": [ "1" ], "subcontracting": { "subcontracts": [ { "id": "1", "mainContractors": [ { "id": "GB-COH-05506733", "name": "HOPLEY'S COACHES LIMITED" } ], "description": "Not applicable" } ] }, "documents": [ { "id": "038914-2025", "documentType": "awardNotice", "noticeType": "UK6", "description": "Contract award notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/038914-2025", "datePublished": "2025-07-10T12:33:33+01:00", "format": "text/html" } ], "assessmentSummariesDateSent": "2025-07-10T00:00:00+01:00", "milestones": [ { "id": "1", "type": "futureSignatureDate", "dueDate": "2025-07-23T23:59:59+01:00", "status": "scheduled" } ] }, { "id": "2", "title": "Schools transport - Perranporth to Penair School", "status": "cancelled", "date": "2025-06-27T00:00:00+01:00", "value": { "amountGross": 550000, "amount": 550000, "currency": "GBP" }, "mainProcurementCategory": "services", "aboveThreshold": true, "suppliers": [ { "id": "GB-COH-05506733", "name": "HOPLEY'S COACHES LIMITED" } ], "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "60000000", "description": "Transport services (excl. Waste transport)" } ], "deliveryAddresses": [ { "region": "UKK3", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "standstillPeriod": { "endDate": "2025-10-21T23:59:59+01:00" }, "contractPeriod": { "startDate": "2025-10-22T00:00:00+01:00", "endDate": "2026-07-17T23:59:59+01:00" }, "relatedLots": [ "1" ], "documents": [ { "id": "064146-2025", "documentType": "awardNotice", "noticeType": "UK6", "description": "Contract award notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/064146-2025", "datePublished": "2025-10-10T12:24:40+01:00", "format": "text/html" } ], "assessmentSummariesDateSent": "2025-07-10T00:00:00+01:00", "milestones": [ { "id": "1", "type": "futureSignatureDate", "dueDate": "2025-10-22T23:59:59+01:00", "status": "scheduled" } ], "statusDetails": "Duplicate award notice publish in error. Published UK12 to remove.", "finalStatusDate": "2025-10-10T00:00:00+01:00" } ], "contracts": [ { "id": "1", "awardID": "1", "title": "Schools transport - Perranporth to Penair School", "status": "active", "period": { "startDate": "2025-09-03T00:00:00+01:00", "endDate": "2026-07-17T23:59:59+01:00" }, "value": { "amountGross": 311600, "amount": 311600, "currency": "GBP" }, "aboveThreshold": true, "dateSigned": "2025-09-03T00:00:00+01:00", "documents": [ { "id": "A-6125", "documentType": "contractSigned", "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-6125", "format": "application/pdf" }, { "id": "064156-2025", "documentType": "contractNotice", "noticeType": "UK7", "description": "Contract details notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/064156-2025", "datePublished": "2025-10-10T12:45:15+01:00", "format": "text/html" } ], "agreedMetrics": [ { "id": "1", "title": "Service Quality and capacity", "description": "Punctuality and Reliability Track Record Performance in meeting schedules. Sufficient number of vehicles to meet peak demand, including spares. Route Planning and Optimization", "observations": [ { "id": "frequency", "period": { "durationInMonths": 1 } } ] }, { "id": "2", "title": "Safety and vehicle standards", "description": "Maintenance records and schedules", "observations": [ { "id": "frequency", "period": { "durationInMonths": 3 } } ] }, { "id": "3", "title": "Cost and value for money", "description": "Monitoring of supplier invoices.", "observations": [ { "id": "frequency", "period": { "durationInMonths": 1 } } ] } ] } ] }