{ "tag": [ "compiled" ], "id": "ocds-h6vhtk-052248-2025-08-28T14:11:10+01:00", "date": "2025-08-28T14:11:10+01:00", "ocid": "ocds-h6vhtk-052248", "initiationType": "tender", "parties": [ { "id": "GB-COH-07442789", "name": "AFFINITY LEARNING PARTNERSHIP", "identifier": { "scheme": "GB-COH", "id": "07442789" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PTCC-7381-XBLV" } ], "address": { "streetAddress": "C/O The De Ferrers Academy", "locality": "Burton On Trent", "postalCode": "DE13 0LL", "country": "GB", "countryName": "United Kingdom", "region": "UKG24" }, "contactPoint": { "email": "pdhami@affinitylp.co.uk" }, "roles": [ "buyer" ], "details": { "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } }, { "id": "GB-COH-02719704", "name": "Sync", "identifier": { "scheme": "GB-COH", "id": "02719704" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PRPD-2752-ZQDD" } ], "address": { "streetAddress": "Unit 2.3-2.4, Arbeta Northampton Road", "locality": "Manchester", "postalCode": "M40 5BP", "country": "GB", "countryName": "United Kingdom", "region": "UKD33" }, "contactPoint": { "email": "tenders@wearesync.co.uk" }, "roles": [ "supplier" ], "details": { "url": "http://www.wearesync.co.uk", "scale": "large", "vcse": false, "publicServiceMissionOrganization": false, "shelteredWorkshop": false } } ], "buyer": { "id": "GB-COH-07442789", "name": "AFFINITY LEARNING PARTNERSHIP" }, "tender": { "id": "iPads - Academic Year 2025/26", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Supply of iPads to Affinity Learning Partnership", "description": "This contract involves the supply and delivery of Apple iPads and accessories to schools within the Affinity Learning Partnership. The supplier will provide the devices, coordinate delivery, and ensure initial configuration where applicable. The contract supports the trust's digital learning strategy.", "status": "complete", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "30213200", "description": "Tablet computer" } ], "deliveryAddresses": [ { "region": "UKC", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKD", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKE", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKF", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKG", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKH", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKI", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKJ", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKK", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKC", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKD", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKE", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKF", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKG", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKH", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKI", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKJ", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKK", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "value": { "amountGross": 267600, "amount": 223000, "currency": "GBP" }, "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "mainProcurementCategory": "goods", "aboveThreshold": true, "submissionMethodDetails": "Please email pdhami@affinitylp.co.uk with tender submissions. This should include the Questionnaire being fully completed along with additional information that may be useful to the bid.", "submissionTerms": { "electronicSubmissionPolicy": "notAllowed", "languages": [ "en" ] }, "tenderPeriod": { "endDate": "2025-06-30T12:00:00+01:00" }, "awardPeriod": { "endDate": "2025-07-11T23:59:59+01:00" }, "lots": [ { "id": "1", "status": "complete", "value": { "amountGross": 267600, "amount": 223000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "price", "name": "Price", "description": "Evaluation will be based on the total cost for 850 iPads as per the required specification, inclusive of all accessories, delivery, and any additional charges. Bidders must also confirm unit pricing for any optional future purchases under the terms of the contract.", "numbers": [ { "number": 60, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Technical Compliance", "description": "Bidders must demonstrate that the proposed iPads meet or exceed the minimum technical specification set out in the tender documents. This includes device type, storage capacity, screen size, processor, connectivity, accessories, and warranty. Points will be awarded for full compliance, and additional value (e.g. enhanced warranty, better performance) may receive higher marks.", "numbers": [ { "number": 25, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Delivery and After-Sales Support", "description": "Evaluation will consider the supplier's ability to meet the required delivery timeframes for the initial order and ad hoc purchases (within 14 calendar days). This criterion also includes the quality and clarity of the after-sales service, including warranty handling, device replacements, and technical support.", "numbers": [ { "number": 15, "weight": "percentageExact" } ] } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "Legal and Financial Capacity Conditions of Participation- Suppliers must be able to demonstrate that they have the legal capacity to enter into a public contract and the financial capability to deliver the contract requirements. No audited accounts or evidence of insurance will be required at the selection stage. However, evidence of adequate insurance cover (e.g. public liability and professional indemnity) may be requested prior to contract award. The Contracting Authority reserves the right to undertake proportionate financial checks on the preferred bidder, such as credit reference agency scores or review of financial statements, to assess economic viability prior to award." }, { "type": "technical", "description": "Suppliers must demonstrate sufficient technical ability to fulfil the contract requirements. This may include evidence of: Successful delivery of similar contracts involving the supply and delivery of tablet devices at a comparable scale. Capacity to meet delivery deadlines, particularly for ad hoc orders within the specified 2-week period. Experience working with education sector clients or multi-site organisations (desirable but not essential). Ability to provide ongoing technical support and warranty fulfilment. Where specific qualifications, certifications, or standards are referenced in the tender documents, equivalent or comparable alternatives will be accepted, provided the supplier can demonstrate that the alternative offers a similar level of quality, performance, and assurance." } ] }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2025-08-01T00:00:00+01:00", "endDate": "2026-07-31T23:59:59+01:00" }, "hasOptions": true, "options": { "description": "The Contracting Authority reserves the right to purchase additional iPads on an ad hoc basis during the term of the contract, subject to budget availability and operational requirements. These additional purchases will be made under the same pricing, technical specifications, and contractual terms as the initial bulk order of 850 units. This option allows the Trust to meet unforeseen demand, such as: * Increases in pupil numbers; * Expansion of digital learning programmes; * Replacement of damaged or lost devices; * Rollout to new school sites within the Trust. Any additional orders placed under this option must be fulfilled within a maximum of 14 calendar days (2 weeks) from the date of additional orders throughout the one year contract All additional devices must: * Match the agreed technical specification (iPad 11th Gen, 128GB, Wi-Fi, USB-C, etc.); * Be delivered at the same unit price as the original contract; * Include the same accessories and warranty; * Be delivered to school locations as directed by the Contracting Authority. The total number of devices procured under the contract, for any optional purchases, shall not exceed 100 units unless otherwise agreed in writing." } } ], "documents": [ { "id": "conflictOfInterest", "documentType": "conflictOfInterest", "description": "Not published" }, { "id": "A-1639", "documentType": "biddingDocuments", "description": "Please complete the Questionnaire, spec and pricing.", "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-1639", "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet" }, { "id": "A-1640", "documentType": "biddingDocuments", "description": "Please see the attached Terms and Conditions of Affinity Learning Partnership.", "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-1640", "format": "application/pdf" }, { "id": "026247-2025", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/026247-2025", "datePublished": "2025-05-23T12:44:35+01:00", "format": "text/html" }, { "id": "029663-2025", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/029663-2025", "datePublished": "2025-06-03T20:51:43+01:00", "format": "text/html" } ], "hasRecurrence": true, "recurrence": { "dates": [ { "startDate": "2026-05-20T23:59:59+01:00" } ] }, "amendments": [ { "id": "029663-2025", "description": "Clarification to Question 2.5 (Selection Questionnaire) Bidders are advised that while APLP status is referenced as a pass/fail requirement, the Trust will consider bids from Apple Authorised Education Specialists who can demonstrate relevant expertise. No other changes to the scope, value, or submission deadline have been made" } ] }, "language": "en", "bids": { "statistics": [ { "id": "1", "measure": "bids", "value": 15, "relatedLot": "1" }, { "id": "2", "measure": "finalStageBids", "value": 7, "relatedLot": "1" }, { "id": "3", "measure": "smeFinalStageBids", "value": 2, "relatedLot": "1" }, { "id": "4", "measure": "vcseFinalStageBids", "value": 0, "relatedLot": "1" } ] }, "awards": [ { "id": "1", "title": "Supply of iPads", "status": "pending", "date": "2025-07-08T00:00:00+01:00", "value": { "amountGross": 263058, "amount": 219215, "currency": "GBP" }, "mainProcurementCategory": "goods", "aboveThreshold": true, "suppliers": [ { "id": "GB-COH-02719704", "name": "Sync" } ], "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "30213000", "description": "Personal computers" } ], "relatedLot": "1" } ], "standstillPeriod": { "endDate": "2025-09-08T23:59:59+01:00" }, "contractPeriod": { "startDate": "2025-09-09T00:00:00+01:00", "endDate": "2026-08-01T23:59:59+01:00" }, "hasOptions": true, "options": { "description": "Buyer can purchase additional iPads and related accessories throughout the year if needed" }, "relatedLots": [ "1" ], "documents": [ { "id": "052002-2025", "documentType": "awardNotice", "noticeType": "UK6", "description": "Contract award notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/052002-2025", "datePublished": "2025-08-28T14:11:10+01:00", "format": "text/html" } ], "assessmentSummariesDateSent": "2025-07-08T00:00:00+01:00", "milestones": [ { "id": "1", "type": "futureSignatureDate", "dueDate": "2025-09-09T23:59:59+01:00", "status": "scheduled" } ] } ] }