{ "tag": [ "compiled" ], "id": "ocds-h6vhtk-052303-2026-03-30T17:29:54+01:00", "date": "2026-03-30T17:29:54+01:00", "ocid": "ocds-h6vhtk-052303", "initiationType": "tender", "planning": { "documents": [ { "id": "026480-2025", "documentType": "plannedProcurementNotice", "noticeType": "UK1", "description": "Pipeline notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/026480-2025", "datePublished": "2025-05-23T14:18:54+01:00", "format": "text/html" } ], "noEngagementNoticeRationale": "The market engagement was carried out prior to the Procurement Act 2023 coming into force. Summary notes on the market engagement are provided in the tender pack." }, "parties": [ { "id": "GB-PPON-PJMC-1445-VCVG", "name": "London Borough of Sutton", "identifier": { "scheme": "GB-PPON", "id": "PJMC-1445-VCVG" }, "address": { "streetAddress": "Civic Offices, St Nicholas Way", "locality": "Sutton", "postalCode": "SM1 1EA", "country": "GB", "countryName": "United Kingdom", "region": "UKI63" }, "contactPoint": { "email": "commercial.procurement@sutton.gov.uk" }, "roles": [ "buyer" ], "details": { "classifications": [ { "id": "publicAuthoritySubCentralGovernment", "scheme": "UK_CA_TYPE", "description": "Public authority - sub-central government" } ] } }, { "id": "GB-PPON-PCMJ-9641-QWWM", "name": "Civica", "identifier": { "scheme": "GB-PPON", "id": "PCMJ-9641-QWWM" }, "address": { "streetAddress": "Eighth Floor Southbank Central , 30 Stamford Street", "locality": "London", "postalCode": "SE1 9LQ", "country": "GB", "countryName": "United Kingdom", "region": "UKI44" }, "roles": [ "tenderer" ], "details": { "scale": "large", "vcse": false } }, { "id": "GB-PPON-PDCZ-9969-YXCL", "name": "Innovative Interfaces Inc", "identifier": { "scheme": "GB-PPON", "id": "PDCZ-9969-YXCL" }, "address": { "streetAddress": "3 York Court, Upper York Street", "locality": "Bristol, Avon", "postalCode": "BS2 8QF", "country": "GB", "countryName": "United Kingdom", "region": "UKK11" }, "roles": [ "tenderer" ], "details": { "scale": "large", "vcse": false } }, { "id": "GB-PPON-PQYB-3365-NDVM", "name": "SirsiDynix", "identifier": { "scheme": "GB-PPON", "id": "PQYB-3365-NDVM" }, "address": { "streetAddress": "The Wenta Business Centre, Colne Way", "locality": "Watford, Hertfordshire", "postalCode": "WD24 7ND", "country": "GB", "countryName": "United Kingdom", "region": "UKH23" }, "contactPoint": { "email": "margaret.mcevaddy@sirsidynix.com" }, "roles": [ "supplier", "tenderer" ], "details": { "scale": "large", "vcse": false, "publicServiceMissionOrganization": false, "shelteredWorkshop": false } } ], "buyer": { "id": "GB-PPON-PJMC-1445-VCVG", "name": "London Borough of Sutton" }, "tender": { "id": "DN782709", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "TLC Library Management System, Library App and Library Services Platform", "description": "The London Borough of Sutton is conducting this procurement using the Competitive Flexible Procedure (with Dialogue) in accordance with the requirements of The Procurement Act 2023 (section 20(4)). The procurement is being carried by the London Borough of Sutton on behalf of The Library Consortium (TLC). The Authority is looking to put in place a framework with a single supplier for a period of 6 years. Implementation will be carried out by the successful supplier prior to the \"Go-Live\" contract start date of 1 April 2027. The key stages of the procurement were: Participation Stage (Stage 1) Dialogue Stage (Stage 2) Tender Stage (Stage 3) The Framework was set up by the London Borough of Sutton on behalf of The Library consortium members and for use across the Consortium. At the core of the Consortium is the Library Management System, app and platform, but the Consortium also works in partnership via contracts (set up by member Council's) for stock, transport and digital resources, including eBooks. With 23 local authority members, TLC is one of the largest public library consortia in England.", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "30238000", "description": "Library automation equipment" }, { "scheme": "CPV", "id": "48160000", "description": "Library software package" }, { "scheme": "CPV", "id": "72212160", "description": "Library software development services" }, { "scheme": "CPV", "id": "92511000", "description": "Library services" } ], "deliveryAddresses": [ { "region": "UKC", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKD", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKE", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKF", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKG", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKH", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKI", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKJ", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKK", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKC", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKD", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKE", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKF", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKG", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKH", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKI", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKJ", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKK", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKC", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKD", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKE", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKF", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKG", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKH", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKI", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKJ", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKK", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "value": { "amountGross": 13200000, "amount": 11000000, "currency": "GBP" }, "procurementMethodDetails": "Competitive flexible procedure", "mainProcurementCategory": "services", "aboveThreshold": true, "techniques": { "hasFrameworkAgreement": true, "frameworkAgreement": { "maximumParticipants": 1, "method": "withoutReopeningCompetition", "periodRationale": "The TLC has a proven track record of collaborating with suppliers to enhance its LMS solution and improve customer services. Implementing a new LMS, developing services with suppliers, and realizing the full benefits of investment-including future customer improvements-is a time-consuming process. A four-year framework restricts the potential for all parties within the TLC, including suppliers and customers, to develop and fully achieve the intended service enhancements. Furthermore, service improvements within the framework require compatibility and interoperability between different technologies as new opportunities arise. All parties involved in the framework need sufficient time to ensure a return on their financial and other resource investments. A shorter framework term would also risk disruption to statutory library provision due to the scale and complexity of implementation and transfer of services.", "type": "open", "buyerCategories": "The Authority wishes to establish a framework for the use of all the members of The Library Consortium and other local authorities and future successors to these organisations. The current members of the TLC can be found using this link https://thelibrariesconsortium.org.uk/ Local authorities, in addition to the current members of the TLC, who can use the framework (with the agreement of the TLC Board) include; * Metropolitan districts * London boroughs plus the City of London * Unitary authorities plus the Isles of Scilly * County councils * District councils A list of all the local authorities in the categories above can be found as a pdf attachment in the Documents section of this notice and also within the tender pack", "description": "The framework is a single supplier framework. The pricing mechanism will be discussed in the dialogue sessions and the final prices submitted as part of the bids submitted in Stage 3 of the tender process." } }, "lots": [ { "id": "1", "suitability": { "sme": true }, "contractPeriod": { "startDate": "2027-04-01T00:00:00+01:00", "endDate": "2033-03-31T23:59:59+01:00" }, "status": "complete", "value": { "amountGross": 13200000, "amount": 11000000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "quality", "name": "Quality", "description": "Quality is 60% - broken down as follows: Technical Specification 20% (of 60%) User Experience 30% (of 60%) Implementation and Go Live 20% (of 60%) Vision 30% (of 60%)", "numbers": [ { "number": 60, "weight": "percentageExact" } ] }, { "type": "price", "name": "Price", "description": "Price 40% The weighting for price will not change but the price schedule and the elements contained in the price schedule will be discussed during dialogue. This will include the price banding and the discounts relating to the number of consortium members or other public bodies joining the framework.", "numbers": [ { "number": 40, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Quality", "description": "Quality is 60% - broken down as follows: Technical Specification 20% (of 60%) User Experience 30% (of 60%) Implementation and Go Live 20% (of 60%) Vision 30% (of 60%)", "numbers": [ { "number": 60, "weight": "percentageExact" } ] }, { "type": "price", "name": "Price", "description": "Price 40% The weighting for price will not change but the price schedule and the elements contained in the price schedule will be discussed during dialogue. This will include the price banding and the discounts relating to the number of consortium members or other public bodies joining the framework.", "numbers": [ { "number": 40, "weight": "percentageExact" } ] } ] } } ], "communication": { "futureNoticeDate": "2025-06-09T23:59:59+01:00" }, "status": "complete", "procurementMethod": "open", "procedure": { "features": "The Authority is conducting this procurement using the Competitive Flexible Procedure in accordance with the requirements of The Procurement Act 2023 (section 20(4)). The key stages of the procurement are: Participation Stage (Stage 1) Dialogue Stage (Stage 2) Tender Stage (Stage 3) The award criteria is set out in the tender documents. Quality 60% and Price 40% Quality: Technical Specification 20% User Experience 30% Implementation and Go Live 20% Vision 30% Price: The weighting for price will not change but the price schedule and the elements contained in the price schedule will be discussed during dialogue. This will include the price banding and the discounts relating to the number of consortium members or other public bodies joining the framework." }, "coveredBy": [ "GPA" ], "submissionMethodDetails": "Tender documents can be found on the London Tender Portal www.londontenders.org.", "submissionTerms": { "electronicSubmissionPolicy": "allowed", "languages": [ "en" ] }, "expressionOfInterestDeadline": "2025-08-11T12:00:00+01:00", "enquiryPeriod": { "endDate": "2025-08-04T16:00:00+01:00" }, "awardPeriod": { "endDate": "2026-03-16T23:59:59Z" }, "documents": [ { "id": "conflictOfInterest", "documentType": "conflictOfInterest", "description": "Not published" }, { "id": "L-1", "documentType": "biddingDocuments", "url": "https://www.londontenders.org/" }, { "id": "A-3073", "documentType": "biddingDocuments", "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-3073", "format": "application/pdf" }, { "id": "future", "documentType": "biddingDocuments", "accessDetails": "Additional tender documents, including a suggested price schedule, will be provided prior to the dialogue sessions. Other documents may be required depending on the progression of the dialogue stage." }, { "id": "040610-2025", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/040610-2025", "datePublished": "2025-07-16T15:48:28+01:00", "format": "text/html" }, { "id": "040745-2025", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/040745-2025", "datePublished": "2025-07-17T09:55:43+01:00", "format": "text/html" } ], "amendments": [ { "id": "040745-2025", "description": "The closing date for clarifications has been amended to 4 August 2025 at 4pm. The deadline for submission has been amended to 11 August 2025 at 12 noon" } ] }, "language": "en", "bids": { "details": [ { "id": "1", "status": "valid", "tenderers": [ { "id": "GB-PPON-PQYB-3365-NDVM", "name": "SirsiDynix" } ], "relatedLots": [ "1" ] }, { "id": "2", "status": "valid", "tenderers": [ { "id": "GB-PPON-PCMJ-9641-QWWM", "name": "Civica" } ], "relatedLots": [ "1" ] }, { "id": "3", "status": "valid", "tenderers": [ { "id": "GB-PPON-PDCZ-9969-YXCL", "name": "Innovative Interfaces Inc" } ], "relatedLots": [ "1" ] } ], "statistics": [ { "id": "1", "measure": "bids", "value": 3, "relatedLot": "1" }, { "id": "2", "measure": "finalStageBids", "value": 3, "relatedLot": "1" }, { "id": "3", "measure": "smeFinalStageBids", "value": 0, "relatedLot": "1" }, { "id": "4", "measure": "vcseFinalStageBids", "value": 0, "relatedLot": "1" } ] }, "awards": [ { "id": "1", "status": "pending", "date": "2026-03-30T00:00:00+01:00", "value": { "amountGross": 5048416.8, "amount": 4207014, "currency": "GBP" }, "mainProcurementCategory": "services", "aboveThreshold": true, "suppliers": [ { "id": "GB-PPON-PQYB-3365-NDVM", "name": "SirsiDynix" } ], "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "30238000", "description": "Library automation equipment" }, { "scheme": "CPV", "id": "48160000", "description": "Library software package" }, { "scheme": "CPV", "id": "72212160", "description": "Library software development services" }, { "scheme": "CPV", "id": "92511000", "description": "Library services" } ], "deliveryAddresses": [ { "region": "UK", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "standstillPeriod": { "endDate": "2026-04-10T23:59:59+01:00" }, "contractPeriod": { "startDate": "2027-04-01T00:00:00+01:00", "endDate": "2033-03-31T23:59:59+01:00" }, "relatedLots": [ "1" ], "documents": [ { "id": "029344-2026", "documentType": "awardNotice", "noticeType": "UK6", "description": "Contract award notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/029344-2026", "datePublished": "2026-03-30T17:29:54+01:00", "format": "text/html" } ], "assessmentSummariesDateSent": "2026-03-30T00:00:00+01:00", "milestones": [ { "id": "1", "type": "futureSignatureDate", "dueDate": "2026-04-14T23:59:59+01:00", "status": "scheduled" } ] } ] }