{ "tag": [ "compiled" ], "id": "ocds-h6vhtk-0523de-2025-12-24T11:53:33Z", "date": "2025-12-24T11:53:33Z", "ocid": "ocds-h6vhtk-0523de", "initiationType": "tender", "planning": { "documents": [ { "id": "026755-2025", "documentType": "plannedProcurementNotice", "noticeType": "UK1", "description": "Pipeline notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/026755-2025", "datePublished": "2025-05-23T15:32:38+01:00", "format": "text/html" }, { "id": "052011-2025", "documentType": "marketEngagementNotice", "noticeType": "UK2", "description": "Preliminary market engagement notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/052011-2025", "datePublished": "2025-08-28T14:17:56+01:00", "format": "text/html" } ], "milestones": [ { "id": "engagement", "type": "engagement", "description": "The purpose of this Request for Information (RFI) is to assist North Yorkshire Council (the Authority) to understand the current market conditions. This is to inform their options for the procurement of a Leisure Management System. The Authority intends to use information gained from the market to inform future procurement options. This is a retrospective preliminary market engagement notice covering the RFI notice published via our e-tendering system (YORtender) in November 2024.", "dateMet": "2025-02-28T00:00:00Z", "status": "met" } ] }, "parties": [ { "id": "GB-PPON-PNXY-8263-XCNL", "name": "The North Yorkshire Council", "identifier": { "scheme": "GB-PPON", "id": "PNXY-8263-XCNL" }, "address": { "streetAddress": "County Hall, Racecourse Lane", "locality": "Northallerton", "postalCode": "DL7 8AD", "country": "GB", "countryName": "United Kingdom", "region": "UKE22" }, "contactPoint": { "email": "procurement@northyorks.gov.uk", "name": "Charlotte Stolarski", "telephone": "+44 1609533450" }, "roles": [ "buyer" ], "details": { "url": "https://www.northyorks.gov.uk/", "classifications": [ { "id": "publicAuthoritySubCentralGovernment", "scheme": "UK_CA_TYPE", "description": "Public authority - sub-central government" } ] } }, { "id": "GB-COH-01548633", "name": "GLADSTONE MRM LIMITED", "identifier": { "scheme": "GB-COH", "id": "01548633" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PRHV-9662-QQBZ" } ], "address": { "streetAddress": "Gladstone House Hithercroft Road", "locality": "Oxfordshire", "postalCode": "OX10 9BT", "country": "GB", "countryName": "United Kingdom", "region": "UKJ14" }, "contactPoint": { "email": "tenders@gladstonesoftware.co.uk" }, "roles": [ "supplier" ], "details": { "url": "http://www.gladstonesoftware.co.uk", "scale": "sme", "vcse": false, "publicServiceMissionOrganization": false, "shelteredWorkshop": false } } ], "buyer": { "id": "GB-PPON-PNXY-8263-XCNL", "name": "The North Yorkshire Council" }, "tender": { "id": "173-NYC-RS", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "173-NYC-RS - Leisure Management System", "description": "The Authority wishes to invite Suppliers to tender for a Leisure Management System. The contract is for a period of 3 years 7 months with the optional extension of 2 x 2 years.", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "72000000", "description": "IT services: consulting, software development, Internet and support" } ], "deliveryAddresses": [ { "region": "UKE2", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKE2", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKE2", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKE2", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "value": { "amountGross": 2600000, "amount": 2166666, "currency": "GBP" }, "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "mainProcurementCategory": "services", "aboveThreshold": true, "lots": [ { "id": "1", "suitability": { "sme": true, "vcse": true }, "contractPeriod": { "startDate": "2026-01-12T00:00:00Z", "endDate": "2029-08-24T23:59:59Z", "maxExtentDate": "2033-08-24T23:59:59Z" }, "hasRenewal": true, "status": "complete", "value": { "amountGross": 2600000, "amount": 2166666, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "cost", "name": "Cost", "numbers": [ { "number": 30, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Technical", "numbers": [ { "number": 20, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Quality", "numbers": [ { "number": 50, "weight": "percentageExact" } ] }, { "type": "cost", "name": "Cost", "numbers": [ { "number": 30, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Technical", "numbers": [ { "number": 20, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Quality", "numbers": [ { "number": 50, "weight": "percentageExact" } ] } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "As detailed in Volume 3 Procurement Specific Questionnaire" }, { "type": "technical", "description": "As detailed in Volume 3 Procurement Specific Questionnaire" }, { "type": "economic", "description": "As detailed in Volume 3 Procurement Specific Questionnaire" }, { "type": "technical", "description": "As detailed in Volume 3 Procurement Specific Questionnaire" } ] }, "renewal": { "description": "Option to extend 2 x 24 months 25 August 2029 - 24 August 2031 25 August 2031 - 24 August 2033" }, "hasOptions": true, "options": { "description": "The buyer reserves the right for additional purchases, described here, from the contractor: Additional licences may be purchased throughout the contract length." } } ], "communication": { "futureNoticeDate": "2025-09-02T23:59:59+01:00" }, "status": "complete", "coveredBy": [ "GPA" ], "submissionMethodDetails": "https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=97246&B=", "submissionTerms": { "electronicSubmissionPolicy": "allowed", "languages": [ "en" ] }, "tenderPeriod": { "endDate": "2025-10-24T10:00:00+00:00" }, "enquiryPeriod": { "endDate": "2025-10-24T10:00:00+00:00" }, "awardPeriod": { "endDate": "2025-12-22T23:59:59Z" }, "documents": [ { "id": "conflictOfInterest", "documentType": "conflictOfInterest", "description": "Not published" }, { "id": "054013-2025", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/054013-2025", "datePublished": "2025-09-04T15:30:27+01:00", "format": "text/html" }, { "id": "060790-2025", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/060790-2025", "datePublished": "2025-09-30T11:15:12+01:00", "format": "text/html" } ], "hasRecurrence": true, "recurrence": { "dates": [ { "startDate": "2032-01-05T23:59:59Z" }, { "startDate": "2032-01-05T23:59:59Z" } ] }, "riskDetails": "There is a risk of emerging cyber threats arising during the Term of the contract which may require the Authority to request the Supplier make changes to the software system it provides under the contract to enable the system to operate safely and adequately protect personal information stored on the system.", "amendments": [ { "id": "060790-2025", "description": "Please note that an amendment has been made to Appendix 1, Technical Requirements specifically to threshold question 1.2. The revised question is as follows: Back Office System Please confirm if your back-office system has been developed as a fully responsive browser based web client? If not, provide further information on the back-office architecture used and thin client options available to us. Note - We do not have the technology on our infrastructure to host systems via Citrix or similar virtual remote desktop. We will accept systems that are hosted by the provider and all costs must be included in the pricing schedule within \"Support, Maintenance and Updates/Upgrades\". To accommodate this amendment, the tender submission deadline has been extended to 11:00 AM on 24 October 2025. The deadline for clarifications has also been revised to 14 October 2025. Document Changes The Evaluation Methodology has updated with the new timeline. Volume 1 has updated with the Tender Closing Date & Time only. Volume 3 has updated with the Tender Closing Date & Time only. Appendix 1 - Technical Requirements has been amended as per above." } ] }, "language": "en", "bids": { "statistics": [ { "id": "1", "measure": "bids", "value": 6, "relatedLot": "1" }, { "id": "2", "measure": "finalStageBids", "value": 3, "relatedLot": "1" }, { "id": "3", "measure": "smeFinalStageBids", "value": 2, "relatedLot": "1" }, { "id": "4", "measure": "vcseFinalStageBids", "value": 0, "relatedLot": "1" } ] }, "awards": [ { "id": "1", "status": "pending", "date": "2025-12-24T00:00:00Z", "value": { "amountGross": 2600000, "amount": 2166666, "currency": "GBP" }, "mainProcurementCategory": "services", "aboveThreshold": true, "suppliers": [ { "id": "GB-COH-01548633", "name": "GLADSTONE MRM LIMITED" } ], "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "72000000", "description": "IT services: consulting, software development, Internet and support" } ], "deliveryAddresses": [ { "region": "UKE22", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "standstillPeriod": { "endDate": "2026-01-08T23:59:59+00:00" }, "contractPeriod": { "startDate": "2026-01-12T00:00:00Z", "endDate": "2029-08-24T23:59:59+01:00", "maxExtentDate": "2033-08-24T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "Option to extend 2 x 24 months 25 August 2029 - 24 August 2031 25 August 2031 - 24 August 2033" }, "hasOptions": true, "options": { "description": "There is a risk of emerging cyber threats arising during the Term of the contract which may require the Authority to request the Supplier make changes to the software system it provides under the contract to enable the system to operate safely and adequately protect personal information stored on the system." }, "relatedLots": [ "1" ], "documents": [ { "id": "086119-2025", "documentType": "awardNotice", "noticeType": "UK6", "description": "Contract award notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/086119-2025", "datePublished": "2025-12-24T11:53:33Z", "format": "text/html" } ], "assessmentSummariesDateSent": "2025-12-24T00:00:00Z", "milestones": [ { "id": "1", "type": "futureSignatureDate", "dueDate": "2026-01-12T23:59:59Z", "status": "scheduled" } ] } ] }