{ "tag": [ "compiled" ], "id": "ocds-h6vhtk-0527f5-2025-06-18T12:09:37+01:00", "date": "2025-06-18T12:09:37+01:00", "ocid": "ocds-h6vhtk-0527f5", "initiationType": "tender", "parties": [ { "id": "GB-PPON-PVJC-3646-XQTY", "name": "Newport (Shropshire) Town Council", "identifier": { "scheme": "GB-PPON", "id": "PVJC-3646-XQTY" }, "address": { "streetAddress": "The Guildhall, 1 High Street", "locality": "Newport", "postalCode": "TF10 7AR", "country": "GB", "countryName": "United Kingdom", "region": "UKG21" }, "contactPoint": { "email": "enquiries@newportshropshire-tc.gov.uk", "telephone": "01952814338" }, "roles": [ "buyer" ], "details": { "url": "http://www.newportshropshire-tc.gov.uk", "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } } ], "buyer": { "id": "GB-PPON-PVJC-3646-XQTY", "name": "Newport (Shropshire) Town Council" }, "tender": { "id": "ocds-h6vhtk-0527f5", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Public Facilities Cleaning & Maintenance Tender 2025", "description": "Newport Town Council seeks to appoint a qualified and experienced contractor to deliver comprehensive cleaning and maintenance services for the following public facilities: Public Toilets - Stafford Street Car Park, Newport TF10 7LT Community Library - 53-55 High Street, Newport TF10 7AQ Cemetery Chapel and External Toilet - Audley Avenue, Newport TF10 7DS The scope of services includes routine daily and periodic cleaning, minor maintenance reporting, unlocking/locking of buildings, provision of cleaning materials, and compliance with health and safety and COSHH regulations. Contract Details: Contract Start Date: 1 August 2025 Duration: 3 years, with an optional extension to 6 years subject to mutual agreement Estimated Value: To be proposed by bidders in the tender submission Payment Terms: Monthly in arrears Key Requirements: Public Toilets: Daily 2-hour cleaning, steam clean monthly Keyholder responsibility Cleaning of internal and external areas including graffiti removal and sharps disposal Supply of consumables (excluding liquid soap) Community Library: 1-hour daily cleaning (Tue-Sat), deep cleaning every 3 months Areas include main library, offices, meeting room, kitchen, and toilets Cleaning of carpets, vinyl floors, desks, and high-touch surfaces Cemetery Chapel and Toilet: Monthly clean aligned with bookings General surface and fixture cleaning, disinfection, and fault reporting Tender Submission Requirements: Bidders must submit: Completed itemised cost breakdown Contractor Competence Questionnaire Three references (including one from a local authority) Copies of Public Liability (PS5M) and Employer's Liability Insurance Company Health and Safety Policy Method Statements and Risk Assessments (including COSHH) Emergency Action Plan and proof of staff COSHH training Evaluation Criteria: Price: 60% Quality of Tender Submission (documents and references): 20% Competence Questionnaire Responses: 20% Tender Timeline: Closing Date for Submissions: Friday 27 June 2025 at 3:00 PM Email: tenders@newportshropshire-tc.gov.uk Contract Awarded: 11 July 2025 Contract Start: 1 August 2025", "status": "active", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "90900000", "description": "Cleaning and sanitation services" } ], "deliveryAddresses": [ { "region": "UKC", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKD", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKE", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKF", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKG", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKH", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKI", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKJ", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKK", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKC", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKD", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKE", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKF", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKG", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKH", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKI", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKJ", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKK", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "value": { "amountGross": 144000, "amount": 120000, "currency": "GBP" }, "procurementMethod": "open", "procurementMethodDetails": "Below threshold - open competition", "mainProcurementCategory": "services", "aboveThreshold": false, "submissionMethodDetails": "https://www.newportshropshire-tc.gov.uk/the-council/contracts-and-tenders/ tenders@newportshropshire-tc.gov.uk", "submissionTerms": { "electronicSubmissionPolicy": "allowed" }, "tenderPeriod": { "endDate": "2025-06-27T15:00:00+01:00" }, "enquiryPeriod": { "endDate": "2025-06-20T15:00:00+01:00" }, "otherRequirements": { "reservedParticipation": [ "smeVcse" ], "reservedParticipationLocation": { "gazetteer": { "scheme": "GB-ONS", "identifiers": [ "K02000001" ] } } }, "lots": [ { "id": "1", "status": "active", "value": { "amountGross": 144000, "amount": 120000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "price", "name": "Price", "description": "Total value of the contract", "numbers": [ { "number": 60, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Quality of tender submission", "description": "All documents, evidence and references included", "numbers": [ { "number": 20, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Competence questionnaire", "numbers": [ { "number": 20, "weight": "percentageExact" } ] } ] }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2025-08-01T00:00:00+01:00", "endDate": "2028-07-31T23:59:59+01:00", "maxExtentDate": "2031-07-31T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "The initial contract is for a fixed 3-year period, starting 1st August 2025. There is an optional extension of up to 3 additional years, bringing the maximum total contract duration to 6 years. This extension is not automatic and must be mutually agreed upon by both Newport Town Council and the appointed contractor before the initial term expires." } } ], "documents": [ { "id": "A-1724", "documentType": "biddingDocuments", "description": "Invitation to tender Itemised breakdown Competence questionnaire References", "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-1724", "format": "application/pdf" }, { "id": "028116-2025", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/028116-2025", "datePublished": "2025-05-28T14:02:14+01:00", "format": "text/html" }, { "id": "A-2307", "documentType": "biddingDocuments", "description": "Invitation to tender Itemised breakdown - change made Competence questionnaire References - change made", "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-2307", "format": "application/pdf" }, { "id": "033231-2025", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/033231-2025", "datePublished": "2025-06-18T12:09:37+01:00", "format": "text/html" } ], "amendments": [ { "id": "033231-2025", "description": "Requirement to provide \"A reference from one other local council where you have undertaken this type of work in the last 3 years.\" has been removed \"Public Toilets Daily Opening and Closing of the Building\" has been added to itemised breakdown." } ] }, "language": "en" }