{ "tag": [ "compiled" ], "id": "ocds-h6vhtk-055805-2025-08-11T09:06:09+01:00", "date": "2025-08-11T09:06:09+01:00", "ocid": "ocds-h6vhtk-055805", "initiationType": "tender", "planning": { "documents": [ { "id": "047465-2025", "documentType": "plannedProcurementNotice", "noticeType": "UK3", "description": "Planned procurement notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/047465-2025", "datePublished": "2025-08-10T21:45:48+01:00", "format": "text/html" } ] }, "parties": [ { "id": "GB-COH-12517649", "name": "BLUELIGHT COMMERCIAL LIMITED", "identifier": { "scheme": "GB-COH", "id": "12517649" }, "address": { "streetAddress": "Lower Ground 5-8 The Sanctuary", "locality": "London", "postalCode": "SW1P 3JS", "country": "GB", "countryName": "United Kingdom", "region": "UKI32" }, "contactPoint": { "email": "e-procurement@bluelight.police.uk" }, "roles": [ "buyer" ], "details": { "url": "http://www.bluelightcommercial.police.uk/", "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } } ], "buyer": { "id": "GB-COH-12517649", "name": "BLUELIGHT COMMERCIAL LIMITED" }, "tender": { "id": "BLC0177", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "0177 Media Digitisation", "description": "BlueLight Commercial are looking to implement a Framework for the delivery of Media Digitisation Services. This will include the conversion of analogue media to digital records including meta data for integration with a Digital Evidence Management system. Tender Documentation is scheduled to be published on 11th August and no documentation will be available before this date. The Framework will include 3 lots which are: Lot 1: Inhouse VHS Media Digitisation - This lot is for the provision of software, hardware and training to enable a Police Force to convert VHS tapes to digital files. Lot 2: Outsourced VHS Media Digitisation: This lot is for the provision of conversion services delivered completely by a third party with electronic files being returned securely to the customer Force. Lot 3: Niche Media Digitisation: This lot is for the conversion of other forms of media, I.e. microfiche, CD, DVD's to an electronic file for ingestion by a Digital Evidence Management solution.", "status": "active", "items": [ { "id": "LOT-0001", "additionalClassifications": [ { "scheme": "CPV", "id": "30233000", "description": "Media storage and reader devices" }, { "scheme": "CPV", "id": "32322000", "description": "Multimedia equipment" }, { "scheme": "CPV", "id": "72311100", "description": "Data conversion services" } ], "deliveryAddresses": [ { "region": "UK", "country": "GB", "countryName": "United Kingdom" }, { "region": "UK", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "LOT-0001" }, { "id": "LOT-0002", "additionalClassifications": [ { "scheme": "CPV", "id": "30233000", "description": "Media storage and reader devices" }, { "scheme": "CPV", "id": "32322000", "description": "Multimedia equipment" }, { "scheme": "CPV", "id": "72311100", "description": "Data conversion services" } ], "deliveryAddresses": [ { "region": "UK", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "LOT-0002" }, { "id": "LOT-0003", "additionalClassifications": [ { "scheme": "CPV", "id": "30233000", "description": "Media storage and reader devices" }, { "scheme": "CPV", "id": "32322000", "description": "Multimedia equipment" }, { "scheme": "CPV", "id": "72311100", "description": "Data conversion services" } ], "deliveryAddresses": [ { "region": "UK", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "LOT-0003" }, { "id": "LOT-0004", "additionalClassifications": [ { "scheme": "CPV", "id": "30233000", "description": "Media storage and reader devices" }, { "scheme": "CPV", "id": "32322000", "description": "Multimedia equipment" }, { "scheme": "CPV", "id": "72311100", "description": "Data conversion services" } ], "relatedLot": "LOT-0004" }, { "id": "LOT-0005", "additionalClassifications": [ { "scheme": "CPV", "id": "30233000", "description": "Media storage and reader devices" }, { "scheme": "CPV", "id": "32322000", "description": "Multimedia equipment" }, { "scheme": "CPV", "id": "72311100", "description": "Data conversion services" } ], "relatedLot": "LOT-0005" }, { "id": "LOT-0006", "additionalClassifications": [ { "scheme": "CPV", "id": "30233000", "description": "Media storage and reader devices" }, { "scheme": "CPV", "id": "32322000", "description": "Multimedia equipment" }, { "scheme": "CPV", "id": "72311100", "description": "Data conversion services" } ], "relatedLot": "LOT-0006" } ], "value": { "amountGross": 120000000, "amount": 100000000, "currency": "GBP" }, "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "mainProcurementCategory": "services", "aboveThreshold": true, "techniques": { "hasFrameworkAgreement": true, "frameworkAgreement": { "isOpenFrameworkScheme": true, "buyerCategories": "UK Police Forces may utilise this framework for the conversion of media to digital formats. This framework may be utilised by other public sector organisations that have media requiring digitisation.", "description": "Customers of the Framework will be able to perform a mini-competition or direct award under the required lots based on the rate card included within a suppliers bid. A customer can compete under as many or as few lots for the services they require. Due to the exact delivery methodology of the services, economies of scale etc. a mini-competition allows for best value to be determined by the customer for their specific requirements.", "openFrameworkSchemeEndDate": "2029-10-05T23:59:59Z", "method": "withAndWithoutReopeningCompetition", "type": "closed" } }, "submissionMethodDetails": "https://sell2.in-tend.co.uk/blpd/home Please register for the opportunity and submit your bid via the e-tendering portal. Please note, the tender will not be published before 11th August 2025", "submissionTerms": { "electronicSubmissionPolicy": "allowed", "languages": [ "en" ] }, "tenderPeriod": { "endDate": "2025-09-05T12:00:00+01:00" }, "enquiryPeriod": { "endDate": "2025-09-05T12:00:00+01:00" }, "awardPeriod": { "endDate": "2025-10-03T23:59:59+01:00" }, "lots": [ { "id": "LOT-0001", "title": "Lot 1: VHS Media Conversion - In House - With DEMS Integration", "description": "This lot is for the provision of software, hardware and training to enable a Customer to convert VHS tapes to digital files and have the files imported via integration with a Digital Evidence Management Solution (DEMS) managed by the Customer.", "status": "active", "value": { "amountGross": 60000000, "amount": 50000000, "currency": "GBP" }, "suitability": { "sme": true, "vcse": true }, "contractPeriod": { "startDate": "2025-10-06T00:00:00+01:00", "endDate": "2029-10-05T23:59:59+01:00" }, "awardCriteria": { "weightingDescription": "Technical capability, pricing and social value are evaluated to determine suppliers able to meet the requirements. Full details are available within the documentation provided.", "criteria": [ { "type": "price", "name": "Simple description", "description": "Technical capability, pricing and social value are evaluated to determine suppliers able to meet the requirements. Full details are available within the documentation provided." } ] } }, { "id": "LOT-0002", "title": "Lot 2: VHS Media Conversion - In House - With DEMS Provided", "description": "This lot is for the provision of software, hardware and training to enable a Customer to convert VHS tapes to digital files and have the files available via a Digital Evidence Management Solution (DEMS) provided as part of your solution.", "status": "active", "value": { "amountGross": 60000000, "amount": 50000000, "currency": "GBP" }, "suitability": { "sme": true, "vcse": true }, "contractPeriod": { "startDate": "2025-10-06T00:00:00+01:00", "endDate": "2029-10-05T23:59:59+01:00" }, "awardCriteria": { "weightingDescription": "Technical capability, pricing and social value are evaluated to determine suppliers able to meet the requirements. Full details are available within the documentation provided.", "criteria": [ { "type": "price", "name": "Simple description", "description": "Technical capability, pricing and social value are evaluated to determine suppliers able to meet the requirements. Full details are available within the documentation provided." } ] } }, { "id": "LOT-0003", "title": "Lot 3: VHS Media Conversion - Outsource - With DEMS Integration", "description": "This lot is for the provision of conversion services delivered completely by a third party with electronic files being returned securely to the Customer and ingested by a Digital Evidence Management Solution managed by the Customer.", "status": "active", "value": { "amountGross": 60000000, "amount": 50000000, "currency": "GBP" }, "suitability": { "sme": true, "vcse": true }, "contractPeriod": { "startDate": "2025-10-06T00:00:00+01:00", "endDate": "2029-10-05T23:59:59+01:00" }, "awardCriteria": { "weightingDescription": "Technical capability, pricing and social value are evaluated to determine suppliers able to meet the requirements. Full details are available within the documentation provided.", "criteria": [ { "type": "price", "name": "Simple description", "description": "Technical capability, pricing and social value are evaluated to determine suppliers able to meet the requirements. Full details are available within the documentation provided." } ] } }, { "id": "LOT-0004", "title": "Lot 4: VHS Media Conversion - Outsource - With DEMS Provided", "description": "This lot is for the provision of conversion services delivered completely by a third party with electronic files being available to the Customer via a Digital Evidence Management Solution (DEMS) provided as part of your solution.", "status": "active", "value": { "amountGross": 60000000, "amount": 50000000, "currency": "GBP" }, "suitability": { "sme": true, "vcse": true }, "contractPeriod": { "startDate": "2025-10-06T00:00:00+01:00", "endDate": "2029-10-05T23:59:59+01:00" }, "awardCriteria": { "weightingDescription": "Technical capability, pricing and social value are evaluated to determine suppliers able to meet the requirements. Full details are available within the documentation provided.", "criteria": [ { "type": "price", "name": "Simple description", "description": "Technical capability, pricing and social value are evaluated to determine suppliers able to meet the requirements. Full details are available within the documentation provided." } ] } }, { "id": "LOT-0005", "title": "Lot 5: Niche Media Digitisation with DEMS Integration", "description": "This lot is for the conversion of other forms of legacy media, I.e. microfiche, CD, DVD's to an electronic file for ingestion by a Digital Evidence Management solution managed by the Customer.", "status": "active", "value": { "amountGross": 60000000, "amount": 50000000, "currency": "GBP" }, "suitability": { "sme": true, "vcse": true }, "contractPeriod": { "startDate": "2025-10-06T00:00:00+01:00", "endDate": "2029-10-05T23:59:59+01:00" }, "awardCriteria": { "weightingDescription": "Technical capability, pricing and social value are evaluated to determine suppliers able to meet the requirements. Full details are available within the documentation provided.", "criteria": [ { "type": "price", "name": "Simple description", "description": "Technical capability, pricing and social value are evaluated to determine suppliers able to meet the requirements. Full details are available within the documentation provided." } ] } }, { "id": "LOT-0006", "title": "Lot 6: Niche Media Digitisation with DEMS Provided", "description": "This lot is for the conversion of other forms of legacy media, I.e. microfiche, CD, DVD's to an electronic file for ingestion by a Digital Evidence Management solution provided as part of your solution.", "status": "active", "value": { "amountGross": 60000000, "amount": 50000000, "currency": "GBP" }, "suitability": { "sme": true, "vcse": true }, "contractPeriod": { "startDate": "2025-10-06T00:00:00+01:00", "endDate": "2029-10-05T23:59:59+01:00" }, "awardCriteria": { "weightingDescription": "Technical capability, pricing and social value are evaluated to determine suppliers able to meet the requirements. Full details are available within the documentation provided.", "criteria": [ { "type": "price", "name": "Simple description", "description": "Technical capability, pricing and social value are evaluated to determine suppliers able to meet the requirements. Full details are available within the documentation provided." } ] } } ], "lotDetails": { "awardCriteria": { "description": "The capability to deliver the services required under each lot will be primarily evaluated against the capabilities requested in the tender documentation. A rate card will be included to enable direct award or further competition to be performed." } }, "communication": { "futureNoticeDate": "2025-08-11T23:59:59+01:00" }, "participationFees": [ { "id": "ocds-h6vhtk-055805", "type": [ "win" ], "relativeValue": { "proportion": 0.05, "monetaryValue": "award" }, "description": "A 5% levy will be payable by any successful supplier. This will be calculated based on the work they have received under the Framework. Further information will be available within the tender documentation once published." } ], "documents": [ { "id": "conflictOfInterest", "documentType": "conflictOfInterest", "description": "Not published" }, { "id": "047491-2025", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/047491-2025", "datePublished": "2025-08-11T09:06:09+01:00", "format": "text/html" } ] }, "language": "en" }