{ "tag": [ "compiled" ], "id": "ocds-h6vhtk-05580c-2026-03-13T11:38:37Z", "date": "2026-03-13T11:38:37Z", "ocid": "ocds-h6vhtk-05580c", "initiationType": "tender", "parties": [ { "id": "GB-PPON-PDTN-5446-NMXW", "name": "Warwickshire County Council", "identifier": { "scheme": "GB-PPON", "id": "PDTN-5446-NMXW" }, "address": { "streetAddress": "Shire Hall", "locality": "Warwick", "postalCode": "CV34 4SA", "country": "GB", "countryName": "United Kingdom", "region": "UKG13" }, "contactPoint": { "email": "procurement@warwickshire.gov.uk" }, "roles": [ "buyer" ], "details": { "url": "http://www.warwickshire.gov.uk", "classifications": [ { "id": "publicAuthoritySubCentralGovernment", "scheme": "UK_CA_TYPE", "description": "Public authority - sub-central government" } ] } }, { "id": "GB-COH-10476503", "name": "PAX SYSTEMS LTD", "identifier": { "scheme": "GB-COH", "id": "10476503" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PRCD-5959-GCCV" } ], "address": { "streetAddress": "Alban House", "locality": "Dunstable", "postalCode": "LU6 3SF", "country": "GB", "countryName": "United Kingdom", "region": "UKH25" }, "contactPoint": { "email": "phil.dyson@paxsystems.co.uk" }, "roles": [ "supplier" ], "details": { "url": "http://www.paxsystems.co.uk", "scale": "sme", "vcse": false, "publicServiceMissionOrganization": false, "shelteredWorkshop": false } } ], "buyer": { "id": "GB-PPON-PDTN-5446-NMXW", "name": "Warwickshire County Council" }, "planning": { "milestones": [ { "id": "engagement", "type": "engagement", "description": "We welcome interested suppliers to complete the Questionnaire that has been published via our e-procurement portal (CSW-jets). CSW-Jets Reference: WCC - 23051. The Council would be grateful if you could complete the questions in the market testing document and respond by 18th July 2025 at 12 Noon. You should submit your completed responses by uploading via CSW Jets or to samanthafawke@warwickshire.gov.uk The procurement documents are available for unrestricted and full direct access, free of charge, at https://in-tendhost.co.uk/csw-jets/aspx/Home Additional information can be obtained from the above-mentioned address. Contact Details: If you have any questions regarding this Market testing exercise, then please upload via the correspondence function on CSW Jets", "dueDate": "2025-07-18T23:59:59+01:00", "status": "scheduled" } ], "documents": [ { "id": "036998-2025", "documentType": "marketEngagementNotice", "noticeType": "UK2", "description": "Preliminary market engagement notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/036998-2025", "datePublished": "2025-07-03T09:35:49+01:00", "format": "text/html" } ] }, "tender": { "id": "WAR 0003", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "WCC Passenger transport management software", "description": "Warwickshire County Council's Transport Delivery department are responsible for managing the public, home to school, and adult social care transport functions. The Transport Delivery team is responsible for the safe transportation of c11,500 passengers via their home to school and adult social care contracts. To deliver these functions, Warwickshire County Council are looking for a passenger management software solution.", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "48000000", "description": "Software package and information systems" }, { "scheme": "CPV", "id": "72000000", "description": "IT services: consulting, software development, Internet and support" } ], "deliveryAddresses": [ { "region": "UK", "country": "GB", "countryName": "United Kingdom" }, { "region": "UK", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "mainProcurementCategory": "services", "aboveThreshold": true, "lots": [ { "id": "1", "suitability": { "sme": true }, "contractPeriod": { "startDate": "2026-01-05T00:00:00Z", "endDate": "2031-01-03T23:59:59Z", "maxExtentDate": "2036-01-03T23:59:59Z" }, "status": "complete", "value": { "amountGross": 744000, "amount": 620000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "cost", "name": "Cost", "numbers": [ { "number": 25, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Quality", "numbers": [ { "number": 45, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Social Value", "numbers": [ { "number": 10, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Demonstration", "numbers": [ { "number": 20, "weight": "percentageExact" } ] } ] }, "hasRenewal": true, "renewal": { "description": "The initial term of the contract will be for a period of 5 years. This may be extended up to a maximum period of 60 months at the sole discretion of the Council." }, "hasOptions": true, "options": { "description": "The Council reserves the right to make additional purchases during the contract that fall under the category of passenger management software system." } } ], "status": "complete", "value": { "amountGross": 744000, "amount": 620000, "currency": "GBP" }, "procurementMethod": "open", "procurementMethodDetails": "Competitive flexible procedure", "procedure": { "features": "The Procurement process Stage 1: Bidders to complete and return the ITT documents as listed on the contents page. Tender returns will be evaluated as explained within the tender document. Stage 2: Bidders whose score is within 20 marks of the top bidder after cost and non-cost assessment will be invited to attend an MS Teams meeting. The demonstration dates we have provisionally set are set out below and a suitable time will be agreed if invited. Thursday 20th November 2025 Friday 21st November 2025 Monday 24th November 2025 Tuesday 25th November 2025 Bidders will be asked to provide a presentation demonstrating lasting no longer than 120 minutes which will cover off all the demonstration questions and be evaluated as explained within this document. Bidders stage 1 scores for Cost, quality and social value will be brought forward. Bidders demonstration score will be added to these scores to provide a 'final score'. This Procurement is being conducted in accordance with the Procurement Act using the Competitive Flexible Procedure. This procedure will be conducted in 2 stage(s). These stages are described in more detail below." }, "submissionMethodDetails": "https://sell2.in-tend.co.uk/midlands/home Your tender return must be submitted via the E-tendering portal. You will not be able to upload your tender after the deadline detailed above. Applicants are advised that if their tender response is only partially uploaded within the E-tendering portal by the closing date and time then the system will lock them out and they will not be able to complete their document upload. The Council reserves the right to only evaluate documents received within the E-tendering portal by the closing date and time and applicants are advised that a partial upload is unlikely to be successful. Applicants are therefore recommended to upload their full tender response well in advance of the closing date and time. If you are experiencing any difficulties with your upload you must contact the Council well in advance of the closing date and time The procurement documents are available for unrestricted and full direct access, free of charge, at https://sell2.in-tend.co.uk/midlands/home Additional information can be obtained from the above-mentioned address Tenders or requests to participate must be submitted electronically via https://in-tendhost.co.uk/csw-jets/aspx/Home If your account has been migrated from the CSW-JETS Portal, please use your existing email address to log in. If not, you can use your existing Sell2Midlands credentials, or register for a new account by selecting Register from the menu bar. If this is your first time accessing Sell2Midlands, you will automatically receive an email with a link to set your Sell2Midlands password. After logging in, you will land on your Sell2Midlands Dashboard. From here, you can: * View tenders * View all portals available within the Sell2Midlands collaboration * Update your company details", "submissionTerms": { "electronicSubmissionPolicy": "allowed", "languages": [ "en" ] }, "tenderPeriod": { "endDate": "2025-11-10T12:00:00Z" }, "enquiryPeriod": { "endDate": "2025-11-03T12:00:00Z" }, "awardPeriod": { "endDate": "2025-12-19T23:59:59Z" }, "documents": [ { "id": "conflictOfInterest", "documentType": "conflictOfInterest", "description": "Not published" }, { "id": "064072-2025", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/064072-2025", "datePublished": "2025-10-10T10:53:54+01:00", "format": "text/html" } ], "hasRecurrence": true, "recurrence": { "dates": [ { "startDate": "2035-09-03T23:59:59+01:00" } ] } }, "language": "en", "bids": { "statistics": [ { "id": "1", "measure": "bids", "value": 4, "relatedLot": "1" }, { "id": "2", "measure": "finalStageBids", "value": 2, "relatedLot": "1" }, { "id": "3", "measure": "smeFinalStageBids", "value": 2, "relatedLot": "1" }, { "id": "4", "measure": "vcseFinalStageBids", "value": 0, "relatedLot": "1" } ] }, "awards": [ { "id": "1", "status": "active", "date": "2026-02-03T00:00:00Z", "value": { "amountGross": 1200000, "amount": 1000000, "currency": "GBP" }, "mainProcurementCategory": "services", "aboveThreshold": true, "suppliers": [ { "id": "GB-COH-10476503", "name": "PAX SYSTEMS LTD" } ], "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "48000000", "description": "Software package and information systems" }, { "scheme": "CPV", "id": "72000000", "description": "IT services: consulting, software development, Internet and support" } ], "deliveryAddresses": [ { "region": "UKG", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKG", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "standstillPeriod": { "endDate": "2026-02-23T23:59:59+00:00" }, "contractPeriod": { "startDate": "2026-02-25T00:00:00Z", "endDate": "2031-02-25T23:59:59Z", "maxExtentDate": "2036-02-25T23:59:59Z" }, "hasRenewal": true, "renewal": { "description": "The initial term of the contract will be 5 years with a possible maximum extension of 60 months." }, "hasOptions": true, "options": { "description": "The Council reserves the right to make additional purchases during the contract that fall under the category of passenger management software system." }, "relatedLots": [ "1" ], "documents": [ { "id": "012747-2026", "documentType": "awardNotice", "noticeType": "UK6", "description": "Contract award notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/012747-2026", "datePublished": "2026-02-12T10:49:28Z", "format": "text/html" } ], "assessmentSummariesDateSent": "2026-02-12T00:00:00Z", "milestones": [ { "id": "1", "type": "futureSignatureDate", "dueDate": "2026-02-24T23:59:59Z", "status": "scheduled" } ] } ], "contracts": [ { "id": "1", "awardID": "1", "status": "active", "period": { "startDate": "2026-02-25T00:00:00Z", "endDate": "2031-02-25T23:59:59Z", "maxExtentDate": "2036-02-25T23:59:59Z" }, "hasRenewal": true, "renewal": { "description": "The initial term of the contract will be 5 years with a possible maximum extension of 60 months." }, "hasOptions": true, "options": { "description": "The Council reserves the right to make additional purchases during the contract that fall under the category of passenger management software system." }, "value": { "amountGross": 1200000, "amount": 1000000, "currency": "GBP" }, "aboveThreshold": true, "dateSigned": "2026-02-24T00:00:00Z", "agreedMetrics": [ { "id": "1", "title": "PORTAL SERVICE AVAILABILITY", "observations": [ { "id": "frequency", "period": { "durationInMonths": 1 } } ] }, { "id": "2", "title": "INCIDENT RESPONSE & RESOLUTION TIME", "observations": [ { "id": "frequency", "period": { "durationInMonths": 3 } } ] }, { "id": "3", "title": "INVOICING ACCURACY", "observations": [ { "id": "frequency", "period": { "durationInMonths": 12 } } ] }, { "id": "4", "title": "DELIVERY OF TENDERED SOCIAL VALUE COMMITMENTS", "observations": [ { "id": "frequency", "period": { "durationInMonths": 12 } } ] } ], "documents": [ { "id": "022873-2026", "documentType": "contractNotice", "noticeType": "UK7", "description": "Contract details notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/022873-2026", "datePublished": "2026-03-13T11:38:37Z", "format": "text/html" } ] } ] }