{ "tag": [ "compiled" ], "id": "ocds-h6vhtk-05583c-2025-11-20T19:35:51Z", "date": "2025-11-20T19:35:51Z", "ocid": "ocds-h6vhtk-05583c", "initiationType": "tender", "parties": [ { "id": "GB-PPON-PCNL-5714-PRZV", "name": "Portsmouth City Council", "identifier": { "scheme": "GB-PPON", "id": "PCNL-5714-PRZV" }, "address": { "streetAddress": "Civic Offices, Guildhall Square", "locality": "Portsmouth", "postalCode": "PO1 2AL", "country": "GB", "countryName": "United Kingdom", "region": "UKJ31" }, "contactPoint": { "email": "procurement@portsmouthcc.gov.uk" }, "roles": [ "buyer" ], "details": { "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } }, { "id": "GB-COH-03319313", "name": "ADI UK LIMITED", "identifier": { "scheme": "GB-COH", "id": "03319313" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PPBL-6779-GYLN" } ], "address": { "streetAddress": "Fourth Floor, Unit 5b The Parklands", "locality": "Bolton", "postalCode": "BL6 4SD", "country": "GB", "countryName": "United Kingdom", "region": "UKD36" }, "contactPoint": { "email": "aaron.jabbary@adi.tv" }, "roles": [ "supplier" ], "details": { "url": "http://adi.tv", "scale": "sme", "vcse": false, "publicServiceMissionOrganization": false, "shelteredWorkshop": false } } ], "buyer": { "id": "GB-PPON-PCNL-5714-PRZV", "name": "Portsmouth City Council" }, "planning": { "milestones": [ { "id": "engagement", "type": "engagement", "description": "The PME briefing document issued on the Council's e-sourcing system In-tend outlines the current contract scope, envisaged contracting strategy, and future key delivery considerations. The Port has prepared a preliminary market engagement questionnaire for completion which will be used to understand: * Market interest * Budget * Technical requirements & options * Commercial considerations & pricing options * Programme & lead times The submission of the questionnaire, in part or in full, is purely optional and suppliers who do not submit will not be precluded from taking part in the procurement process. There will be no further opportunity to input into the points above ahead of the procurement process will be provided. The Port are requesting the questionnaire, and the Conflicts of Interest Declaration is completed and returned by Friday 18th July 2025 by 17:00. These documents are to be submitted via the Council's In-tend and against the projects PME stage. Any responses after this deadline may not be considered in the PME report.", "dueDate": "2025-07-18T23:59:59+01:00", "status": "scheduled" } ], "documents": [ { "id": "037080-2025", "documentType": "marketEngagementNotice", "noticeType": "UK2", "description": "Preliminary market engagement notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/037080-2025", "datePublished": "2025-07-03T12:40:40+01:00", "format": "text/html" } ] }, "tender": { "id": "P00005141", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Portsmouth International Port - Gantry Digital Screens and Large Media Screen", "description": "Portsmouth City Council ('the council') has awarded a contract to a suitably qualified supplier to supply, install, commission, maintain, and support new digital screens and associated software for the incoming vehicle gantries and a large external media screen within the vehicle waiting area at Portsmouth International Port. The Port sought a supplier who could meet the requirements set out the Scope of Requirements to: Provide and install the screens and software. Remove and dispose of the current screens and associated cabling and containment. Deliver ongoing hardware support and annual maintenance, including management of spare parts across the life of the contract / screen, whichever is the longest will apply. Deliver ongoing support for the software, which includes a helpdesk. Provide appropriate training sessionsfor the software users. The installation and commissioning are to be completed within a timely manner, and by no later than 9th March, due to the current signage being at end of life. The supplier will need to work dynamically to install the screens, as the Port is operational between the hours 05:30 and 00:00. A one-off contract value of a maximum of PS200,000 is available for the supply, installation and commissioning of the solution. The software and hardware support and maintenance contract has a maximum value of up to PS200,000 over the life of the contract.", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "32320000", "description": "Television and audio-visual equipment" }, { "scheme": "CPV", "id": "48500000", "description": "Communication and multimedia software package" }, { "scheme": "CPV", "id": "50340000", "description": "Repair and maintenance services of audio-visual and optical equipment" }, { "scheme": "CPV", "id": "51310000", "description": "Installation services of radio, television, sound and video equipment" }, { "scheme": "CPV", "id": "72253000", "description": "Helpdesk and support services" }, { "scheme": "CPV", "id": "80533000", "description": "Computer-user familiarisation and training services" } ], "deliveryAddresses": [ { "region": "UKJ31", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKJ31", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "value": { "amountGross": 800000, "amount": 400000, "currency": "GBP" }, "mainProcurementCategory": "goods", "additionalProcurementCategories": [ "services" ], "aboveThreshold": true, "lots": [ { "id": "1", "suitability": { "sme": true }, "contractPeriod": { "startDate": "2025-12-01T00:00:00Z", "endDate": "2031-03-08T23:59:59Z", "maxExtentDate": "2036-03-08T23:59:59Z" }, "hasRenewal": true, "status": "complete", "value": { "amountGross": 800000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "quality", "name": "Overall solution", "numbers": [ { "number": 37, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Implementation and Ongoing Support", "numbers": [ { "number": 23, "weight": "percentageExact" } ] }, { "type": "price", "name": "Supply & Installation", "numbers": [ { "number": 25, "weight": "percentageExact" } ] }, { "type": "price", "name": "Support & Maintenance", "numbers": [ { "number": 15, "weight": "percentageExact" } ] } ] }, "renewal": { "description": "The contract term following the initial installation period will be for 5 years with options to extend in implements to be agreed up to a maximum of 10 years." }, "hasOptions": true, "options": { "description": "The Council reserves the right to purchase additional hardware, associated software and user licences, similar to that provided for in the scope of requirements, over the life of the contract. This will increase the value of the contract accordingly." } } ], "status": "complete", "procurementMethod": "open", "procurementMethodDetails": "Competitive flexible procedure", "procedure": { "features": "The council is using the Competitive Flexible Procedure for the procurement of this contract. The procedure will include for a demonstration stage as described in the procurement documentation. The procedure may include for a preferred supplier stage for the purposes of negotiating contractual terms if the need arises. This will not be used to change the outcome of the procurement process or to distort competition. This Procurement procedure has been selected as an appropriate, proportionate, and practical means for securing the Most Advantageous Tender, in consideration of the nature, complexity, and value of the contract." }, "submissionMethodDetails": "https://in-tendhost.co.uk/portsmouthcc/aspx/home", "submissionTerms": { "electronicSubmissionPolicy": "allowed", "languages": [ "en" ] }, "tenderPeriod": { "endDate": "2025-10-10T12:00:00+01:00" }, "enquiryPeriod": { "endDate": "2025-10-01T12:00:00+01:00" }, "awardPeriod": { "endDate": "2025-11-14T23:59:59Z" }, "lotDetails": { "noLotsDivisionRationale": "A fully managed service of the hardware and software is required to reduce the administrative burden. This decision was communicated to the market during the preliminary market engagement exercise and no concerns were raised." }, "documents": [ { "id": "conflictOfInterest", "documentType": "conflictOfInterest", "description": "Not published" }, { "id": "L-1", "documentType": "biddingDocuments", "url": "https://in-tendhost.co.uk/portsmouthcc/aspx/home" }, { "id": "L-2", "documentType": "technicalSpecifications", "url": "https://in-tendhost.co.uk/portsmouthcc/aspx/home" }, { "id": "055604-2025", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/055604-2025", "datePublished": "2025-09-10T17:32:25+01:00", "format": "text/html" } ], "hasRecurrence": true, "recurrence": { "dates": [ { "startDate": "2031-11-01T23:59:59Z" } ] } }, "language": "en", "bids": { "statistics": [ { "id": "1", "measure": "bids", "value": 8, "relatedLot": "1" }, { "id": "2", "measure": "finalStageBids", "value": 2, "relatedLot": "1" }, { "id": "3", "measure": "smeFinalStageBids", "value": 2, "relatedLot": "1" }, { "id": "4", "measure": "vcseFinalStageBids", "value": 0, "relatedLot": "1" } ] }, "awards": [ { "id": "1", "status": "pending", "date": "2025-11-20T00:00:00Z", "value": { "amountGross": 400000, "currency": "GBP" }, "mainProcurementCategory": "goods", "aboveThreshold": true, "suppliers": [ { "id": "GB-COH-03319313", "name": "ADI UK LIMITED" } ], "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "32320000", "description": "Television and audio-visual equipment" }, { "scheme": "CPV", "id": "48500000", "description": "Communication and multimedia software package" }, { "scheme": "CPV", "id": "50340000", "description": "Repair and maintenance services of audio-visual and optical equipment" }, { "scheme": "CPV", "id": "51310000", "description": "Installation services of radio, television, sound and video equipment" }, { "scheme": "CPV", "id": "72253000", "description": "Helpdesk and support services" }, { "scheme": "CPV", "id": "80533000", "description": "Computer-user familiarisation and training services" } ], "deliveryAddresses": [ { "region": "UKJ31", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "standstillPeriod": { "endDate": "2025-12-02T23:59:59+00:00" }, "contractPeriod": { "startDate": "2025-12-15T00:00:00Z", "endDate": "2031-03-08T23:59:59Z", "maxExtentDate": "2036-03-08T23:59:59Z" }, "hasRenewal": true, "renewal": { "description": "The contract term following the initial installation period will be for 5 years with options to extend in implements to be agreed up to a maximum of 10 years." }, "hasOptions": true, "options": { "description": "The Council reserves the right to purchase additional hardware, associated software and user licences, similar to that provided for in the scope of requirements, over the life of the contract. This will increase the value of the contract accordingly" }, "relatedLots": [ "1" ], "documents": [ { "id": "075859-2025", "documentType": "awardNotice", "noticeType": "UK6", "description": "Contract award notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/075859-2025", "datePublished": "2025-11-20T19:35:51Z", "format": "text/html" } ], "assessmentSummariesDateSent": "2025-11-20T00:00:00Z", "milestones": [ { "id": "1", "type": "futureSignatureDate", "dueDate": "2025-12-12T23:59:59Z", "status": "scheduled" } ] } ] }