{ "tag": [ "compiled" ], "id": "ocds-h6vhtk-055cbc-2025-07-23T12:00:16+01:00", "date": "2025-07-23T12:00:16+01:00", "ocid": "ocds-h6vhtk-055cbc", "description": "(SC Ref:805127)", "initiationType": "tender", "tender": { "id": "ocds-h6vhtk-055cbc", "legalBasis": { "id": "32014L0024", "scheme": "CELEX" }, "title": "CFM0398 - Plotbox Digital Bereavement System", "status": "complete", "classification": { "scheme": "CPV", "id": "72260000", "description": "Software-related services" }, "mainProcurementCategory": "services", "description": "This procurement is for the purchase of the Plotbox system. This is a digital bereavement system that allows management of crematorium, cemetery and burials.", "lots": [ { "id": "1", "description": "This contract is for the provision of the Plotbox Pro bereavement digitisation system. Plotbox is a cloud-based cemetery, crematorium and bereavement management solution that helps crematoria and cemeteries operate to high standards. The area of Fife has 2 crematoria located in Dunfermline and Kirkcaldy. The crematoria in Dunfermline covers the west of Fife and the Kirkcaldy crematoria covers the east. There are currently 115 cemeteries that Fife Council are responsible for with 62 of these cemeteries actively hosting burials.", "hasOptions": false, "awardCriteria": { "criteria": [ { "type": "price" } ] }, "status": "cancelled" } ], "items": [ { "id": "1", "deliveryAddresses": [ { "region": "UKM72" }, { "region": "UKM72" } ], "relatedLot": "1" } ], "procurementMethod": "limited", "procurementMethodDetails": "Award procedure without prior publication of a call for competition", "coveredBy": [ "GPA" ], "reviewDetails": "Economic operators should approach the contracting authority in the first instance. However, the only formal remedy is to apply to the courts: An economic operator that suffers, or is at risk of suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 or the Procurement Reform (Scotland) Act 2014, may bring proceedings in the Sheriff Court or the Court of Session", "procurementMethodRationaleClassifications": [ { "scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL", "id": "D_OUTSIDE_SCOPE", "description": "The procurement falls outside the scope of application of the directive" } ], "procurementMethodRationale": "Proposed direct award due to the uniqueness of the system that is being purchased. Fife Council's Procurement have researched multiple frameworks for possible alternatives to ensure a transparent, open and fair procurement process if conducted. Plotbos offer unique services that no known alternative could provide according to the market research that was conducted. Things such as portals for Funeral Directors and Memorial Masons were not something that was commonly found on any other alternative/framework." }, "awards": [ { "id": "038876-2025-1", "relatedLots": [ "1" ], "status": "active", "suppliers": [ { "id": "GB-FTS-153965", "name": "GSS NI t/a PlotBox" } ] }, { "id": "042320-2025-1", "relatedLots": [ "1" ], "status": "active", "suppliers": [ { "id": "GB-FTS-153965", "name": "GSS NI t/a PlotBox" } ] } ], "parties": [ { "id": "GB-FTS-2273", "name": "Fife Council", "identifier": { "legalName": "Fife Council" }, "address": { "streetAddress": "Fife House, North Street", "locality": "Glenrothes", "region": "UK", "postalCode": "KY7 5LT", "countryName": "United Kingdom" }, "contactPoint": { "name": "Owen Maxwell", "email": "owen.maxwell-sw@fife.gov.uk" }, "roles": [ "buyer", "centralPurchasingBody" ], "details": { "url": "http://www.fife.gov.uk", "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00187", "classifications": [ { "scheme": "TED_CA_TYPE", "id": "REGIONAL_AUTHORITY", "description": "Regional or local authority" }, { "scheme": "COFOG", "id": "01", "description": "General public services" } ] } }, { "id": "GB-FTS-153965", "name": "GSS NI t/a PlotBox", "identifier": { "legalName": "GSS NI t/a PlotBox" }, "address": { "streetAddress": "ECOS Centre Kernohans Lane, Broughshane Road", "locality": "Ballymena", "region": "UK", "postalCode": "BT43 7QA", "countryName": "United Kingdom" }, "roles": [ "supplier" ], "details": { "scale": "sme" } }, { "id": "GB-FTS-79382", "name": "Kirkcaldy Sheriff Court", "identifier": { "legalName": "Kirkcaldy Sheriff Court" }, "address": { "streetAddress": "Whytecauseway", "locality": "Kirkcaldy", "postalCode": "KY1 3BQ", "countryName": "United Kingdom" }, "contactPoint": { "telephone": "+44 592260171", "email": "kirkcaldy@scotcourts.gov.uk" }, "roles": [ "reviewBody" ] }, { "id": "GB-FTS-13831", "name": "Fife Council", "identifier": { "legalName": "Fife Council" }, "address": { "streetAddress": "North Street", "locality": "Glenrothes", "postalCode": "KY7 5LT", "countryName": "United Kingdom" }, "contactPoint": { "email": "owen.maxwell-sw@fife.gov.uk" }, "roles": [ "mediationBody", "reviewContactPoint" ] } ], "buyer": { "id": "GB-FTS-2273", "name": "Fife Council" }, "contracts": [ { "id": "038876-2025-1", "awardID": "038876-2025-1", "status": "active", "value": { "amount": 250000, "currency": "GBP" }, "dateSigned": "2025-07-10T00:00:00+01:00" }, { "id": "042320-2025-1", "awardID": "042320-2025-1", "status": "active", "value": { "amount": 250000, "currency": "GBP" }, "dateSigned": "2025-07-10T00:00:00+01:00" } ], "links": [ { "rel": "canonical", "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000804050" } ], "language": "en", "bids": { "statistics": [ { "id": "1", "measure": "bids", "relatedLot": "1", "value": 1 }, { "id": "2", "measure": "smeBids", "relatedLot": "1", "value": 1 }, { "id": "3", "measure": "foreignBidsFromEU", "relatedLot": "1", "value": 1 }, { "id": "4", "measure": "foreignBidsFromNonEU", "relatedLot": "1", "value": 0 }, { "id": "5", "measure": "electronicBids", "relatedLot": "1", "value": 1 } ] } }