{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-055e0c-2026-02-17T15:38:22Z",
    "date": "2026-02-17T15:38:22Z",
    "ocid": "ocds-h6vhtk-055e0c",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-COH-06228587",
            "name": "Harris Federation",
            "identifier": {
                "scheme": "GB-COH",
                "id": "06228587"
            },
            "address": {
                "streetAddress": "4th Floor Norfolk House, Wellesley Road, Croydon",
                "locality": "Croydon",
                "postalCode": "CR0 1LH",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKI62"
            },
            "contactPoint": {
                "name": "Daveed Morris",
                "email": "d.morris1@hfed.net"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "publicUndertaking",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public undertaking"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-COH-06228587",
        "name": "Harris Federation"
    },
    "tender": {
        "id": "HF2025 LETTINGS",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Harris Federation Lettings Requirement for Five Academy Schools (individual Lots)",
        "description": "This tender seeks proposals from interested parties for the use of our school facilities for community activities. Our goal is to maximise the use of our resources to benefit local communities while maintaining the integrity of our educational environments and generating income for that purpose. The initial contract term is 3 years and provides for x2 options to extend for a further 2 years (3 years initially+2+2 to a maximum of 7 years in total). The anticipated Contract start date is November 2025 1.2.3 The purpose of this ITT is to: Elicit competitive tenders for evaluation; Enable Bidders to demonstrate their experience and expertise and their suitability for our requirement; and Enable the Federation to select a provider offering the most economically advantageous tender.",
        "status": "complete",
        "items": [
            {
                "id": "Lot 1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "98000000",
                        "description": "Other community, social and personal services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "70130000",
                        "description": "Letting services of own property"
                    }
                ],
                "relatedLot": "Lot 1"
            },
            {
                "id": "Lot 2",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "98000000",
                        "description": "Other community, social and personal services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "70130000",
                        "description": "Letting services of own property"
                    }
                ],
                "relatedLot": "Lot 2"
            },
            {
                "id": "Lot 3",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "98000000",
                        "description": "Other community, social and personal services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "70130000",
                        "description": "Letting services of own property"
                    }
                ],
                "relatedLot": "Lot 3"
            },
            {
                "id": "Lot 4",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "98000000",
                        "description": "Other community, social and personal services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "70130000",
                        "description": "Letting services of own property"
                    }
                ],
                "relatedLot": "Lot 4"
            },
            {
                "id": "Lot 5",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "98000000",
                        "description": "Other community, social and personal services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "70130000",
                        "description": "Letting services of own property"
                    }
                ],
                "relatedLot": "Lot 5"
            }
        ],
        "value": {
            "amountGross": 550000,
            "amount": 458300,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Below threshold - open competition",
        "mainProcurementCategory": "services",
        "specialRegime": [
            "lightTouch"
        ],
        "aboveThreshold": false,
        "submissionMethodDetails": "https://app.panacea-software.com/harris/eRFX/Notices",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed"
        },
        "tenderPeriod": {
            "endDate": "2025-09-24T22:59:59Z"
        },
        "enquiryPeriod": {
            "endDate": "2025-08-06T22:59:59Z"
        },
        "otherRequirements": {
            "reservedParticipation": [
                "smeVcse"
            ],
            "reservedParticipationLocation": {
                "gazetteer": {
                    "scheme": "GB-ONS",
                    "identifiers": [
                        "E09000008"
                    ]
                },
                "description": "Croydon"
            }
        },
        "lots": [
            {
                "id": "Lot 1",
                "title": "Harris Academy Clapham",
                "description": "Letting provision for this school",
                "status": "active",
                "value": {
                    "amountGross": 120000,
                    "amount": 80000,
                    "currency": "GBP"
                },
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2025-11-17T00:00:00Z",
                    "endDate": "2028-11-16T23:59:59+01:00",
                    "maxExtentDate": "2029-11-16T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "There is a KPI sheet to monitor service delivery throughout the contract. If at contract end there are no issues then the contract can be extended."
                },
                "awardCriteria": {
                    "description": "There are health and safety and Keeping Children safe in education plus fire risk assessment areas to abide by and then it will be revenue to the school decided by largest revenue amount."
                }
            },
            {
                "id": "Lot 2",
                "title": "Harris Academy Rainham",
                "description": "Lettings provision for this school",
                "status": "complete",
                "value": {
                    "amountGross": 100000,
                    "currency": "GBP"
                },
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2025-11-17T00:00:00Z",
                    "endDate": "2028-11-16T23:59:59+01:00",
                    "maxExtentDate": "2029-11-16T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "There is a KPI sheet to monitor service delivery throughout the contract. If at contract end there are no issues then the contract can be extended."
                },
                "awardCriteria": {
                    "description": "There are health and safety and Keeping Children safe in education plus fire risk assessment areas to abide by and then it will be revenue to the school decided by largest revenue amount."
                }
            },
            {
                "id": "Lot 3",
                "title": "Harris Academy Ockendon",
                "description": "Lettings provision for spaces in this schoolo",
                "status": "active",
                "value": {
                    "amountGross": 120000,
                    "amount": 80000,
                    "currency": "GBP"
                },
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2025-11-17T00:00:00Z",
                    "endDate": "2028-11-16T23:59:59+01:00",
                    "maxExtentDate": "2029-11-16T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "There is a KPI sheet to monitor service delivery throughout the contract. If at contract end there are no issues then the contract can be extended."
                },
                "awardCriteria": {
                    "description": "There are health and safety and Keeping Children safe in education plus fire risk assessment areas to abide by and then it will be revenue to the school decided by largest revenue amount."
                }
            },
            {
                "id": "Lot 4",
                "title": "Harris Lowe Academy Willesden",
                "description": "Lettings provision for aspaces in this school.",
                "status": "complete",
                "value": {
                    "amountGross": 120000,
                    "amount": 80000,
                    "currency": "GBP"
                },
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2025-11-17T00:00:00Z",
                    "endDate": "2028-11-16T23:59:59+01:00",
                    "maxExtentDate": "2029-11-16T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "There is a KPI sheet to monitor service delivery throughout the contract. If at contract end there are no issues then the contract can be extended."
                },
                "awardCriteria": {
                    "description": "There are health and safety and Keeping Children safe in education plus fire risk assessment areas to abide by and then it will be revenue to the school decided by largest revenue amount."
                }
            },
            {
                "id": "Lot 5",
                "title": "Harris Primary South Kenton",
                "description": "Lettings provision for spaces in this school",
                "status": "active",
                "value": {
                    "amountGross": 90000,
                    "amount": 60000,
                    "currency": "GBP"
                },
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2025-11-17T00:00:00Z",
                    "endDate": "2028-11-16T23:59:59+01:00",
                    "maxExtentDate": "2029-11-16T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "There is a KPI sheet to monitor service delivery throughout the contract. If at contract end there are no issues then the contract can be extended."
                },
                "awardCriteria": {
                    "description": "There are health and safety and Keeping Children safe in education plus fire risk assessment areas to abide by and then it will be revenue to the school decided by largest revenue amount."
                }
            },
            {
                "id": "Lot 1",
                "status": "complete"
            },
            {
                "id": "Lot 3",
                "status": "complete"
            },
            {
                "id": "Lot 5",
                "status": "complete"
            }
        ],
        "documents": [
            {
                "id": "039434-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/039434-2025",
                "datePublished": "2025-07-11T17:49:45+01:00",
                "format": "text/html"
            },
            {
                "id": "014450-2026",
                "documentType": "tenderCancellationNotice",
                "noticeType": "UK12",
                "description": "Procurement termination notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/014450-2026",
                "datePublished": "2026-02-17T15:38:22Z",
                "format": "text/html"
            }
        ]
    },
    "language": "en",
    "awards": [
        {
            "id": "1",
            "status": "cancelled",
            "statusDetails": "Published in error - below threshold",
            "finalStatusDate": "2015-08-01T00:00:00+01:00",
            "relatedLots": [
                "Lot 1",
                "Lot 2",
                "Lot 3",
                "Lot 4",
                "Lot 5"
            ]
        }
    ]
}