{ "tag": [ "compiled" ], "id": "ocds-h6vhtk-056082-2025-09-08T09:22:14+01:00", "date": "2025-09-08T09:22:14+01:00", "ocid": "ocds-h6vhtk-056082", "initiationType": "tender", "parties": [ { "id": "GB-PPON-PWQG-9981-CZYG", "name": "Wokingham Town Council", "identifier": { "scheme": "GB-PPON", "id": "PWQG-9981-CZYG" }, "address": { "streetAddress": "Town Hall, Market Place", "locality": "Wokingham", "postalCode": "RG40 1AS", "country": "GB", "countryName": "United Kingdom", "region": "UKJ11" }, "contactPoint": { "name": "Gemma Cumming", "email": "artsandculture@wokingham-tc.gov.uk" }, "roles": [ "buyer" ], "details": { "url": "https://www.wokingham-tc.gov.uk", "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } } ], "buyer": { "id": "GB-PPON-PWQG-9981-CZYG", "name": "Wokingham Town Council" }, "tender": { "id": "ocds-h6vhtk-056082", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Wokingham Party in the Park", "description": "Wokingham Town Council is seeking a suitably qualified organisation to organise the annual Party in the Park event. The event will be on Elms Field in Wokingham on Saturday 6th June 2026. Provision will include all aspects of the event. Including; staging, light and sound, power, security, first aid and welfare provision, performers, marketing etc. Further detail on the requirements can be found in the brief and other associated documentation.", "status": "complete", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "79952000", "description": "Event services" }, { "scheme": "CPV", "id": "79953000", "description": "Festival organisation services" } ], "deliveryAddresses": [ { "region": "UK", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "value": { "amountGross": 92880, "amount": 77400, "currency": "GBP" }, "procurementMethod": "open", "procurementMethodDetails": "Below threshold - open competition", "mainProcurementCategory": "services", "aboveThreshold": false, "submissionMethodDetails": "Tenders can be submitted to tenders@wokingham-tc.gov.uk or via post. Please see details in the attached documentation. www.wokingham-tc.gov.uk", "submissionTerms": { "electronicSubmissionPolicy": "allowed" }, "tenderPeriod": { "endDate": "2025-08-22T12:00:00+01:00" }, "enquiryPeriod": { "endDate": "2025-08-15T12:00:00+01:00" }, "otherRequirements": { "reservedParticipation": [ "smeVcse" ], "reservedParticipationLocation": { "gazetteer": { "scheme": "GB-ONS", "identifiers": [ "K02000001" ] } } }, "lots": [ { "id": "1", "status": "complete", "value": { "amountGross": 92880, "amount": 77400, "currency": "GBP" }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2025-10-01T00:00:00+01:00", "endDate": "2026-06-07T23:59:59+01:00", "maxExtentDate": "2028-06-07T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "Contract length 1 year with potential to extend a further two years. For Party in the Park in 2026, 27 and 28. Extensions at the decision of the contracting organisation as soon as possible post the event and as per the conditions of extension with the contract. Example contract included in the documentation." }, "awardCriteria": { "description": "Decision will be made by the Arts and Culture Committee. The following criteria will be considered when making the award decision: * Alignment with the scope of works * Price *Experience in putting on similar events *Evidence of H&S needs * Alignment to Wokingham Town Council's Key Principles" } } ], "documents": [ { "id": "A-3127", "documentType": "biddingDocuments", "description": "Background, brief and specification for the Party in the Park", "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-3127", "format": "application/pdf" }, { "id": "A-3128", "documentType": "biddingDocuments", "description": "Map of the event site", "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-3128", "format": "application/pdf" }, { "id": "A-3129", "documentType": "biddingDocuments", "description": "The Invitation to Tender to be completed", "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-3129", "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document" }, { "id": "A-3130", "documentType": "biddingDocuments", "description": "Contractor H&S Questionnaire to be completed", "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-3130", "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document" }, { "id": "A-3131", "documentType": "biddingDocuments", "description": "Example of the Events Contract", "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-3131", "format": "application/msword" }, { "id": "040597-2025", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/040597-2025", "datePublished": "2025-07-16T15:32:34+01:00", "format": "text/html" }, { "id": "054502-2025", "documentType": "tenderCancellationNotice", "noticeType": "UK12", "description": "Procurement termination notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/054502-2025", "datePublished": "2025-09-08T09:22:14+01:00", "format": "text/html" } ] }, "language": "en", "awards": [ { "id": "1", "status": "cancelled", "statusDetails": "Incorrect tender opportunity was selected (below threshold rather than above threshold) by the awarding body and a decision has been made to re-issue the tender opportunity.", "finalStatusDate": "2025-09-08T00:00:00+01:00", "relatedLots": [ "1" ] } ] }