{ "tag": [ "compiled" ], "id": "ocds-h6vhtk-0565e8-2025-12-10T17:17:06Z", "date": "2025-12-10T17:17:06Z", "ocid": "ocds-h6vhtk-0565e8", "initiationType": "tender", "parties": [ { "id": "GB-PPON-PWVM-4844-NRQH", "name": "Essex County Council", "identifier": { "scheme": "GB-PPON", "id": "PWVM-4844-NRQH" }, "address": { "streetAddress": "County Hall, Market Road", "locality": "Chelmsford", "postalCode": "CM1 1QH", "country": "GB", "countryName": "United Kingdom", "region": "UKH36" }, "contactPoint": { "email": "wasteservice.procurement@essex.gov.uk" }, "roles": [ "buyer" ], "details": { "classifications": [ { "id": "publicAuthoritySubCentralGovernment", "scheme": "UK_CA_TYPE", "description": "Public authority - sub-central government" } ] } }, { "id": "GB-COH-13124869", "name": "ESSEX COMMERCIAL VEHICLES LTD", "identifier": { "scheme": "GB-COH", "id": "13124869" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PVWB-4446-RVHL" } ], "address": { "streetAddress": "76 Fiddlers Folley", "locality": "Colchester", "postalCode": "CO3 9UF", "country": "GB", "countryName": "United Kingdom", "region": "UKH34" }, "contactPoint": { "email": "essexcommercialvehicles@gmail.com" }, "roles": [ "supplier" ], "details": { "url": "https://www.essexcommercialvehiclesltd.com/", "scale": "sme", "vcse": false, "publicServiceMissionOrganization": false, "shelteredWorkshop": false } } ], "buyer": { "id": "GB-PPON-PWVM-4844-NRQH", "name": "Essex County Council" }, "planning": { "milestones": [ { "id": "engagement", "type": "engagement", "description": "The engagement process is being carried out by collecting responses to a short MS Form Survey. The survey can be accessed here: https://forms.office.com/e/a9hbTCWdwv Please note the survey deadline has been extended to the 07/08/2025", "dueDate": "2025-08-07T23:59:59+01:00", "status": "scheduled" } ], "documents": [ { "id": "042965-2025", "documentType": "marketEngagementNotice", "noticeType": "UK2", "description": "Preliminary market engagement notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/042965-2025", "datePublished": "2025-07-24T17:42:52+01:00", "format": "text/html" }, { "id": "045370-2025", "documentType": "marketEngagementNotice", "noticeType": "UK2", "description": "Preliminary market engagement notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/045370-2025", "datePublished": "2025-08-01T16:27:50+01:00", "format": "text/html" } ] }, "tender": { "id": "C016PA", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Site Shunters and Trailer Maintenance", "description": "The authority have 5 'hooklift' Shunter Vehicles and 4 Tri-Axle Trailers trailers based at various sites across 7 locations within Essex. These vehicles require regular maintenance and repair. The authority has an ongoing requirement for a contractor to provide regular maintenance and ad hoc remedial works for these vehicles. The contracting authority is Essex County Council and any Successor Body meaning one or more entities which assumes any of the Council's functions (as applicable) as a result of Local Government Reform (LGR). Such successor body or bodies may be, without limitation, a local authority, a combined authority, a combined county authority, a strategic authority or any other status determined pursuant to the Devolution and LGR Legislation.", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "50000000", "description": "Repair and maintenance services" } ], "deliveryAddresses": [ { "region": "UKC", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKD", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKE", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKF", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKG", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKH", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKI", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKJ", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKK", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKC", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKD", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKE", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKF", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKG", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKH", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKI", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKJ", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKK", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKH3", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "mainProcurementCategory": "services", "aboveThreshold": true, "lots": [ { "id": "1", "suitability": { "sme": true }, "contractPeriod": { "startDate": "2025-12-19T00:00:00Z", "endDate": "2030-12-19T23:59:59Z", "maxExtentDate": "2032-12-19T23:59:59Z" }, "status": "complete", "value": { "amountGross": 504000, "amount": 420000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "quality", "name": "Quality", "numbers": [ { "number": 18, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Climate", "numbers": [ { "number": 3, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Social Value", "numbers": [ { "number": 10, "weight": "percentageExact" } ] }, { "type": "cost", "name": "Cost", "numbers": [ { "number": 69, "weight": "percentageExact" } ] } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "1) Financial Capacity ECC has a bespoke 'Financial Assessment Form' spreadsheet, which uses the organisation's financial ratios to categorise financial risk levels. For Bidder's whose completed 'Financial Assessment Form' returns a 'high' or 'very high' risk level, the Authority requires a Parent Company Guarantee, bank bond, performance bond, or equivalent, upon the Authority's request and to the Authority's satisfaction, in order to meet the financial capacity conditions. 2) Required Insurance The Bidder will be required to have in place prior to the Service Commencement Date (14th August) the following levels of insurance: Employer's Liability Insurance PS5 million; Public Liability Insurance PS5 million; Professional Indemnity Insurance PS2 million 3) Modern Slavery Relevant commercial organisations subject to the requirements of the Modern Slavery Act 2015 will need to confirm they are fully compliant with this legislation by Service Commencement Date. 4) Equality and Diversity Bidders that have been had an investigation of unlawful discrimination upheld by an Employment Tribunal, an Employment Appeal Tribunal, the Equality and Human Rights Commission, or any other court or equivalent body, will need to provide evidence that they have implemented adequate remedial actions to prevent similar unlawful discrimination recurring, to the Authority's satisfaction. 5) Environmental Management Bidders that have been convicted of breaching environmental legislation, or had any notice served upon it, in the last three years by an environmental regulator or authority, will need to provide evidence that they have implemented adequate remedial actions to prevent similar breaches recurring, to the Authority's satisfaction. 6) Health and Safety Bidders are required to have a Health and Safety Policy that complies with current legislative requirements." }, { "type": "technical", "description": ") Relevant experience Bidders shall provide details of previous experience where they have delivered similar services in the last three years. These examples and their description must clearly demonstrate to the Authority's satisfaction that your organisation has sufficient technical and professional ability to be capable of delivering similar services to the requirements set out in the Specification. Where the Bidder does not have any examples of previous contract, they must explain how their organisation has the technical and professional ability required to deliver similar services to the requirement set out in the Specification, describing the systems, staffing and infrastructure your organisation has in place, to the Authority's satisfaction. 2) Subcontracting Where the Bidder intends to subcontract a proportion of the contract, the Bidder must provide a description of what measures they have in place to maintain a healthy supply chain with their subcontractors, to the Authority's satisfaction." } ] }, "hasRenewal": true, "renewal": { "description": "The extension option could be used if the service is still required in it's current form and the supplier has been performing well." } } ], "status": "complete", "amendments": [ { "id": "045370-2025", "description": "The deadline has been extended to the 07/08 to gather more responses." } ], "value": { "amountGross": 504000, "amount": 420000, "currency": "GBP" }, "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "submissionMethodDetails": "Please refer to the C016PA - Site Shunters and Trailer Maintenance project on https://procontract.due-north.com for the tender documents in full, for any clarification questions, and to submit responses. Bidders need to be registered on both Procontract and the Central Digital Platform to Tender. If you are not registered on the central digital platform you can find more information and register for free here: https://supplierregistration.cabinetoffice.gov.uk/faq/en_GB/Central_Digital_Platform If you are not registered on ProContract you can register for free here: https://procontract.due-north.com/Register", "submissionTerms": { "electronicSubmissionPolicy": "allowed", "languages": [ "en" ] }, "tenderPeriod": { "endDate": "2025-09-09T12:00:00+01:00" }, "enquiryPeriod": { "endDate": "2025-09-02T12:00:00+01:00" }, "awardPeriod": { "endDate": "2025-10-14T23:59:59+01:00" }, "documents": [ { "id": "conflictOfInterest", "documentType": "conflictOfInterest", "description": "Not published" }, { "id": "L-1", "documentType": "biddingDocuments", "url": "https://procontract.due-north.com" }, { "id": "048893-2025", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/048893-2025", "datePublished": "2025-08-14T16:25:31+01:00", "format": "text/html" } ], "hasRecurrence": true, "recurrence": { "dates": [ { "startDate": "2030-08-15T23:59:59+01:00" } ] }, "riskDetails": "1) There is a known risk that a supplier may go into liquidation. 2) There is a potential risk that an issue with a machine may be significant enough that the authority is temporarily left without a machine. 3) There is a potential risk that parts may not be available due to issues in the supply chain." }, "language": "en", "bids": { "statistics": [ { "id": "1", "measure": "bids", "value": 3, "relatedLot": "1" }, { "id": "2", "measure": "finalStageBids", "value": 3, "relatedLot": "1" }, { "id": "3", "measure": "smeFinalStageBids", "value": 3, "relatedLot": "1" }, { "id": "4", "measure": "vcseFinalStageBids", "value": 0, "relatedLot": "1" } ] }, "awards": [ { "id": "1", "title": "Site Shunters and Trailer Maintenance", "status": "active", "date": "2025-10-06T00:00:00+01:00", "value": { "amountGross": 504000, "amount": 420000, "currency": "GBP" }, "mainProcurementCategory": "services", "aboveThreshold": true, "suppliers": [ { "id": "GB-COH-13124869", "name": "ESSEX COMMERCIAL VEHICLES LTD" } ], "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "50000000", "description": "Repair and maintenance services" } ], "deliveryAddresses": [ { "region": "UKH3", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKH3", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "standstillPeriod": { "endDate": "2025-10-24T23:59:59+01:00" }, "contractPeriod": { "startDate": "2025-12-19T00:00:00Z", "endDate": "2030-12-19T23:59:59Z", "maxExtentDate": "2032-12-19T23:59:59Z" }, "hasRenewal": true, "renewal": { "description": "The extension option could be used if the service is still required in it's current form and the supplier has been performing well." }, "relatedLots": [ "1" ], "documents": [ { "id": "065726-2025", "documentType": "awardNotice", "noticeType": "UK6", "description": "Contract award notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/065726-2025", "datePublished": "2025-10-15T17:19:49+01:00", "format": "text/html" } ], "assessmentSummariesDateSent": "2025-10-15T00:00:00+01:00", "milestones": [ { "id": "1", "type": "futureSignatureDate", "dueDate": "2025-10-31T23:59:59Z", "status": "scheduled" } ] } ], "contracts": [ { "id": "1", "awardID": "1", "status": "active", "period": { "startDate": "2025-12-19T00:00:00Z", "endDate": "2030-12-19T23:59:59Z", "maxExtentDate": "2032-12-19T23:59:59Z" }, "hasRenewal": true, "renewal": { "description": "The extension option could be used if the service is still required in it's current form and the supplier has been performing well." }, "value": { "amountGross": 504000, "amount": 420000, "currency": "GBP" }, "aboveThreshold": true, "dateSigned": "2025-11-24T00:00:00Z", "agreedMetrics": [ { "id": "1", "title": "COMPLIANCE" }, { "id": "2", "title": "DOCUMENTATION" }, { "id": "3", "title": "AUTHORISATION" } ], "documents": [ { "id": "081706-2025", "documentType": "contractNotice", "noticeType": "UK7", "description": "Contract details notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/081706-2025", "datePublished": "2025-12-10T17:17:06Z", "format": "text/html" } ] } ] }