{ "tag": [ "compiled" ], "id": "ocds-h6vhtk-0565ef-2025-10-08T19:03:54+01:00", "date": "2025-10-08T19:03:54+01:00", "ocid": "ocds-h6vhtk-0565ef", "initiationType": "tender", "parties": [ { "id": "GB-COH-07887796", "name": "VICTORIA ACADEMIES TRUST", "identifier": { "scheme": "GB-COH", "id": "07887796" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PVNL-4483-QQGG" } ], "address": { "streetAddress": "Victoria Park Primary Academy", "locality": "Smethwick", "postalCode": "B66 3HH", "country": "GB", "countryName": "United Kingdom", "region": "UKG37" }, "contactPoint": { "email": "joe.tewley@victrust.org", "telephone": "07432723721" }, "roles": [ "buyer" ], "details": { "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } }, { "id": "GB-COH-06513360", "name": "Timothy Blacknell", "identifier": { "scheme": "GB-COH", "id": "06513360" }, "address": { "streetAddress": "Unit 15 Stenson Road", "locality": "Leicestershire", "postalCode": "LE67 4JP", "country": "GB", "countryName": "United Kingdom", "region": "UKF22" }, "contactPoint": { "email": "sales@mcsclean.co.uk" }, "roles": [ "supplier" ], "details": { "scale": "sme", "vcse": false, "publicServiceMissionOrganization": false, "shelteredWorkshop": false }, "control": { "description": "Mrs Kelly Blacknell Mr Timothy Charles Blacknell" } } ], "buyer": { "id": "GB-COH-07887796", "name": "VICTORIA ACADEMIES TRUST" }, "tender": { "id": "CT-2025", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Cleaning Tender (trust wide)", "description": "Victoria Academies Trust sought to appoint a single supplier to provide contract cleaning services across its portfolio of primary academies located in the West Midlands and Worcestershire regions. The successful contractor will deliver a full and comprehensive cleaning service, including but not limited to: * Daily classroom and toilet cleaning; * Periodic deep cleans and floor maintenance; * Supply of consumables and equipment; * Supervision, quality control, and staffing management; * Adherence to relevant health and safety legislation and safeguarding requirements. The contract covers approximately [insert total m2] of internal floor area across 10 academies, operating during term time and specified holiday periods, with flexibility for school events and lettings. The estimated total contract value is PS[insert total estimated value, e.g., PS700,000-PS800,000] over an initial three-year term, with an option to extend for a further two years subject to satisfactory performance. The procurement was conducted under the Public Contracts Regulations 2015 and the Procurement Act 2023 using an Open Procedure. Evaluation was based on Most Economically Advantageous Tender (MEAT) criteria, weighted 40% cost and 60% quality.", "status": "complete", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "90910000", "description": "Cleaning services" }, { "scheme": "CPV", "id": "90920000", "description": "Facility related sanitation services" } ], "deliveryAddresses": [ { "region": "UKC", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKD", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKE", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKF", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKG", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKH", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKI", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKJ", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKK", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "value": { "amountGross": 900000, "amount": 750000, "currency": "GBP" }, "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "mainProcurementCategory": "services", "aboveThreshold": true, "submissionMethodDetails": "Tenders must be submitted electronically via email to: joe.tewley@victrust.org All submissions must be clearly titled and structured in accordance with the instructions set out in the Invitation to Tender (ITT) documents. Bidders must ensure their organisation name is visible on all documents submitted. No electronic auction will be used as part of this procurement. Late submissions will not be accepted. All tender documentation, including Part A, Part B, and the Commercial Offer Form (in Excel format), must be received by 12.00pm on Friday 5th September 2025.", "submissionTerms": { "electronicSubmissionPolicy": "notAllowed", "languages": [ "en" ] }, "tenderPeriod": { "endDate": "2025-09-05T12:00:00+01:00" }, "enquiryPeriod": { "endDate": "2025-08-29T17:00:00+01:00" }, "awardPeriod": { "endDate": "2025-09-16T23:59:59+01:00" }, "lots": [ { "id": "1", "status": "complete", "value": { "amountGross": 900000, "amount": 750000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "cost", "name": "Contract Cost / Value for money", "numbers": [ { "number": 40, "weight": "percentageExact" } ] }, { "type": "price", "name": "Quality of Service Proposal", "numbers": [ { "number": 30, "weight": "percentageExact" } ] }, { "type": "price", "name": "Health & Safety Compliance", "numbers": [ { "number": 10, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Experience & References", "numbers": [ { "number": 10, "weight": "percentageExact" } ] }, { "type": "price", "name": "Added Value / Innovation", "numbers": [ { "number": 10, "weight": "percentageExact" } ] } ] }, "suitability": { "sme": true, "vcse": true }, "contractPeriod": { "startDate": "2025-12-01T00:00:00Z", "endDate": "2028-11-30T23:59:59Z", "maxExtentDate": "2030-11-30T23:59:59Z" }, "hasRenewal": true, "renewal": { "description": "The contract will be awarded for an initial period of three (3) years, commencing on 1 December 2025, with the option to extend by up to two (2) additional periods of one (1) year each. These optional extensions may be exercised at the sole discretion of Victoria Academies Trust and will be subject to satisfactory performance, continued value for money, and the evolving operational needs of the Trust. Extensions will be considered based on: The supplier meeting or exceeding agreed Key Performance Indicators (KPIs), The supplier's ongoing compliance with legal, safeguarding, and health & safety obligations, The Trust's strategic priorities and budgetary constraints. Each extension will be formally agreed in writing before the expiry of the initial or subsequent term." } } ], "documents": [ { "id": "conflictOfInterest", "documentType": "conflictOfInterest", "description": "Not published" }, { "id": "A-3468", "documentType": "biddingDocuments", "description": "please contract joe.tewley@victrust.org for a full tender pack", "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-3468", "format": "application/x-zip-compressed" }, { "id": "042976-2025", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/042976-2025", "datePublished": "2025-07-24T19:47:09+01:00", "format": "text/html" } ] }, "language": "en", "bids": { "statistics": [ { "id": "1", "measure": "bids", "value": 19, "relatedLot": "1" }, { "id": "2", "measure": "finalStageBids", "value": 19, "relatedLot": "1" }, { "id": "3", "measure": "smeFinalStageBids", "value": 19, "relatedLot": "1" }, { "id": "4", "measure": "vcseFinalStageBids", "value": 0, "relatedLot": "1" } ] }, "awards": [ { "id": "1", "title": "Cleaning Tender (Trust Wide)", "status": "pending", "date": "2025-10-03T00:00:00+01:00", "value": { "amountGross": 649572, "currency": "GBP" }, "mainProcurementCategory": "services", "aboveThreshold": true, "suppliers": [ { "id": "GB-COH-06513360", "name": "Timothy Blacknell" } ], "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "90919300", "description": "School cleaning services" } ], "deliveryAddresses": [ { "region": "UKC", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKD", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKE", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKF", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKG", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKH", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKI", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKJ", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKK", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "standstillPeriod": { "endDate": "2025-10-17T23:59:59+01:00" }, "contractPeriod": { "startDate": "2025-12-01T00:00:00Z", "endDate": "2028-11-30T23:59:59Z", "maxExtentDate": "2030-11-30T23:59:59Z" }, "hasRenewal": true, "renewal": { "description": "The contract will be awarded for an initial period of three (3) years, with the option to extend for up to two (2) additional years in annual increments (3 + 1 + 1). Any extensions will be exercised at the sole discretion of Victoria Academies Trust and will be subject to: * Satisfactory contractor performance against agreed key performance indicators (KPIs) and service levels; * Evidence of continued value for money; * Mutual agreement between both parties; and * The Trust's ongoing operational and budgetary requirements. Extensions will be formalised in writing prior to the end of the existing contract term. The maximum total contract duration, including all possible extensions, is five (5) years." }, "relatedLots": [ "1" ], "documents": [ { "id": "063491-2025", "documentType": "awardNotice", "noticeType": "UK6", "description": "Contract award notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/063491-2025", "datePublished": "2025-10-08T19:03:54+01:00", "format": "text/html" } ], "assessmentSummariesDateSent": "2025-10-08T00:00:00+01:00", "milestones": [ { "id": "1", "type": "futureSignatureDate", "dueDate": "2025-11-01T23:59:59Z", "status": "scheduled" } ] } ] }