{ "tag": [ "compiled" ], "id": "ocds-h6vhtk-056710-2025-10-10T11:03:55+01:00", "date": "2025-10-10T11:03:55+01:00", "ocid": "ocds-h6vhtk-056710", "initiationType": "tender", "parties": [ { "id": "GB-PPON-PLYQ-5138-GXTN", "name": "Hawkinge Town Council", "identifier": { "scheme": "GB-PPON", "id": "PLYQ-5138-GXTN" }, "address": { "streetAddress": "Hawkinge Town Council Offices, Hawkinge Community Centre, Heron Forstal Avenue", "locality": "Hawkinge", "postalCode": "CT18 7FP", "country": "GB", "countryName": "United Kingdom", "region": "UKJ44" }, "contactPoint": { "email": "clerk@hawkinge-tc.gov.uk" }, "roles": [ "buyer" ], "details": { "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } }, { "id": "GB-FTS-163535", "name": "Harmer and Sons Ground Maintenance Ltd", "address": { "streetAddress": "Office rear of 23 Coach Road", "locality": "Acrise", "postalCode": "CT18 8LS", "country": "GB", "countryName": "United Kingdom", "region": "UKJ44" }, "contactPoint": { "email": "sales@harmerandsons.co.uk" }, "roles": [ "supplier" ], "details": { "scale": "sme", "vcse": false } } ], "buyer": { "id": "GB-PPON-PLYQ-5138-GXTN", "name": "Hawkinge Town Council" }, "tender": { "id": "Hawkinge Town Council - Grounds Maintenance", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Grounds Maintenance Contract", "description": "Provision of grounds maintenance services for Hawkinge Town Council assets.", "status": "complete", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "77000000", "description": "Agricultural, forestry, horticultural, aquacultural and apicultural services" } ], "deliveryAddresses": [ { "region": "UKJ", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKJ", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKJ", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "value": { "amountGross": 375000, "amount": 312500, "currency": "GBP" }, "procurementMethod": "open", "procurementMethodDetails": "Competitive flexible procedure", "procedure": { "features": "Read these instructions carefully before completing the Invitation to Tender Supplier Response document. It is your responsibility to make sure the document is fully completed with any other required documents. If you fail to comply with these requirements, we may reject your tender. 2.1.2 By submitting a response to this ITT, you confirm that you understand and can provide services (or works or goods) that satisfy the requirements described in our specifications. 2.1.3 Complete the following documents and submit documents directly to clerk@hawkinge-tc.gov.uk * Appendix A - ITT Supplier Response Form * ITT sub-contractor information * Appendix B - Pricing Schedule & Specification If possible, please return these documents in the file format provided (e.g. .doc, .xls, etc.) or a compatible format. 2.1.4 See Section 4 for information about site visits. 2.1.5 You are permitted include appendices with your tender to support answers to the quality/technical questions in the Invitation to Tender Supplier Response document. Any additional documents you include should be relevant and, if part of your answer to a quality question, comply with any word count limits. 2.1.6 You are not required to submit copies of audited accounts, insurance certificates or company policies with your tender. If you are successful, you must provide these and any other evidence we request, before HTC enters into contract with you. 2.1.7 Tenders must be submitted by the Tender Return Date (see section 1.2). We will not consider late tenders unless agreed by the HTC's authorised officers in exceptional circumstances. 2.1.8 Tender Validity - your tender must be open for acceptance for at least 180 days from the Tender Return Date. We will not accept any changes to your tender in that period, unless a genuine error is found and corrected before we make the award decision. 2.1.9 Modification & Withdrawal - You may modify or withdraw your tender at any time before the Tender Return Date. If you need to withdraw your tender after the deadline, please send contact the clerk via email clerk@hawkinge-tc.gov.uk. 2.1.10 Queries and Clarifications - All enquiries a bout this ITT should be sent by email to clerk@hawkinge-tc.gov.uk. We will try to answer all questions as quickly as possible before the Clarification Closing Date. We recommend you submit your questions as early as possible." }, "mainProcurementCategory": "services", "aboveThreshold": true, "submissionMethodDetails": "All submissions via email to clerk@hawkinge-tc.gov.uk", "submissionTerms": { "electronicSubmissionPolicy": "notAllowed", "languages": [ "en" ] }, "tenderPeriod": { "endDate": "2025-08-27T13:00:00+01:00" }, "enquiryPeriod": { "endDate": "2025-08-08T16:00:00+01:00" }, "awardPeriod": { "endDate": "2025-10-10T23:59:59+01:00" }, "lots": [ { "id": "1", "status": "complete", "value": { "amountGross": 375000, "amount": 312500, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "price", "name": "Price", "numbers": [ { "number": 60, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Quality", "numbers": [ { "number": 40, "weight": "percentageExact" } ] } ] }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2026-04-01T00:00:00+01:00", "endDate": "2031-03-31T23:59:59+01:00" }, "hasOptions": true, "options": { "description": "Additional Maintenance: To provide any additional maintenance required by HTC, ie: fencing repairs, tree surgery and other ad-hoc handyman requests. May be asked to undertake additional grounds maintenance on sites as and when deemed necessary by the Council." } } ], "documents": [ { "id": "conflictOfInterest", "documentType": "conflictOfInterest", "description": "Not published" }, { "id": "A-3525", "documentType": "biddingDocuments", "description": "Tender Notice Specific Requirements for Tender - including ITT instructions. Please Note: Tender Return Date states Friday 27 August 2025 should read Wednesday 27 August 2025.", "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-3525", "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document" }, { "id": "A-3526", "documentType": "biddingDocuments", "description": "Bidding Documents", "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-3526", "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document" }, { "id": "A-3527", "documentType": "biddingDocuments", "description": "Bidding Documents", "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-3527", "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet" }, { "id": "A-3528", "documentType": "biddingDocuments", "description": "Bidding Documents", "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-3528", "format": "application/msword" }, { "id": "A-3529", "documentType": "biddingDocuments", "description": "Bidding Documents", "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-3529", "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document" }, { "id": "A-3530", "documentType": "biddingDocuments", "description": "Bidding Documents", "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-3530", "format": "application/pdf" }, { "id": "043456-2025", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/043456-2025", "datePublished": "2025-07-28T13:14:46+01:00", "format": "text/html" }, { "id": "A-4128", "documentType": "biddingDocuments", "description": "A summary of questions received and answers given during the designated period.", "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-4128", "format": "application/pdf" }, { "id": "047168-2025", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/047168-2025", "datePublished": "2025-08-08T10:31:24+01:00", "format": "text/html" }, { "id": "050261-2025", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/050261-2025", "datePublished": "2025-08-20T15:24:39+01:00", "format": "text/html" } ], "amendments": [ { "id": "047168-2025", "description": "Clarification questions have been published." }, { "id": "050261-2025", "description": "Please Note: Tender Return Date states Friday 27 August 2025 should read Wednesday 27 August 2025." } ] }, "language": "en", "bids": { "statistics": [ { "id": "1", "measure": "bids", "value": 7, "relatedLot": "1" }, { "id": "2", "measure": "finalStageBids", "value": 7, "relatedLot": "1" }, { "id": "3", "measure": "smeFinalStageBids", "value": 7, "relatedLot": "1" }, { "id": "4", "measure": "vcseFinalStageBids", "value": 0, "relatedLot": "1" } ] }, "awards": [ { "id": "1", "title": "Grounds Maintenance Contract", "status": "active", "date": "2025-10-08T00:00:00+01:00", "value": { "amountGross": 375000, "amount": 312500, "currency": "GBP" }, "mainProcurementCategory": "services", "aboveThreshold": false, "suppliers": [ { "id": "GB-FTS-163535", "name": "Harmer and Sons Ground Maintenance Ltd" } ], "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "77000000", "description": "Agricultural, forestry, horticultural, aquacultural and apicultural services" } ], "deliveryAddresses": [ { "region": "UKJ", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "contractPeriod": { "startDate": "2026-04-01T00:00:00+01:00", "endDate": "2031-03-31T23:59:59+01:00" }, "hasOptions": true, "options": { "description": "Additional Maintenance: To provide any additional maintenance required by HTC, ie: fencing repairs, tree surgery and other ad-hoc handyman requests." }, "relatedLots": [ "1" ], "documents": [ { "id": "064080-2025", "documentType": "awardNotice", "noticeType": "UK6", "description": "Contract award notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/064080-2025", "datePublished": "2025-10-10T11:03:55+01:00", "format": "text/html" } ], "assessmentSummariesDateSent": "2025-10-09T00:00:00+01:00", "milestones": [ { "id": "1", "type": "futureSignatureDate", "dueDate": "2025-10-13T23:59:59+01:00", "status": "scheduled" } ] } ] }