{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-05698b-2025-07-30T16:58:20+01:00",
    "date": "2025-07-30T16:58:20+01:00",
    "ocid": "ocds-h6vhtk-05698b",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PRJC-2566-BCZY",
            "name": "Port of London Authority",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PRJC-2566-BCZY"
            },
            "address": {
                "streetAddress": "London River House",
                "locality": "Gravesend",
                "postalCode": "DA122BG",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKJ43"
            },
            "contactPoint": {
                "email": "richard.hopperton@pla.co.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "scheme": "UK_CA_TYPE",
                        "id": "privateUtility",
                        "description": "Private utility"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PRJC-2566-BCZY",
        "name": "Port of London Authority"
    },
    "tender": {
        "id": "Replacement ERP",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "ERP solution",
        "description": "Replacement ERP System covering finance, HR, payroll, stores and procurement. PLA is agnostic towards an all in one solution or best of breed. The RFP will be split into lots covering each of these functions. One supplier may be awarded one, multiple or all lots. Note the contract value is unknown for each lot and any values entered are arbitrary. Only a PQQ is being released at this stage.",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "48450000",
                        "description": "Time accounting or human resources software package"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKJ",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            },
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "48440000",
                        "description": "Financial analysis and accounting software package"
                    },
                    {
                        "scheme": "CPV",
                        "id": "48450000",
                        "description": "Time accounting or human resources software package"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKJ",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "2"
            },
            {
                "id": "3",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "48440000",
                        "description": "Financial analysis and accounting software package"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKJ",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "3"
            },
            {
                "id": "4",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "48430000",
                        "description": "Inventory management software package"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKJ",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "4"
            },
            {
                "id": "5",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "48490000",
                        "description": "Procurement software package"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKJ",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "5"
            }
        ],
        "value": {
            "amountGross": 1000000,
            "currency": "GBP"
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Competitive flexible procedure",
        "procedure": {
            "features": "Open PQQ/SQ process via responses to enclosed questionnaire. Prospective suppliers to be shortlisted against pre-set criteria to advance to RFP stage. RFP release and further shortlist. Note the number of participants at RFP stage has not been set. It is anticipated that demo sessions will be required post RFP submission (dates tbc). Further shortlisting may happen at this stage. BAFO/ final negotiation stage pending proposals received. Contract award."
        },
        "mainProcurementCategory": "goods",
        "specialRegime": [
            "utilities"
        ],
        "aboveThreshold": true,
        "submissionMethodDetails": "As per PQQ document found on https://pla.co.uk/procurement",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "expressionOfInterestDeadline": "2025-08-29T23:59:59+01:00",
        "enquiryPeriod": {
            "endDate": "2025-08-15T23:59:59+01:00"
        },
        "awardPeriod": {
            "endDate": "2025-12-31T23:59:59Z"
        },
        "lots": [
            {
                "id": "1",
                "title": "HR",
                "description": "HR software module",
                "status": "active",
                "value": {
                    "amountGross": 200000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "weightingDescription": "RFP weighting not yet determined",
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Not yet determined",
                            "description": "Not yet determined"
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "As per PQQ"
                        },
                        {
                            "type": "technical",
                            "description": "As per PQQ"
                        },
                        {
                            "description": "No maximum number",
                            "forReduction": true
                        }
                    ]
                },
                "contractPeriod": {
                    "startDate": "2026-01-01T00:00:00Z",
                    "endDate": "2031-12-31T23:59:59Z",
                    "maxExtentDate": "2036-12-31T23:59:59Z"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Each lot or collection of lots may be extended a maximum of two times before re-tendering."
                },
                "hasOptions": true,
                "options": {
                    "description": "TBD"
                }
            },
            {
                "id": "2",
                "title": "Payroll",
                "description": "Payroll software module",
                "status": "active",
                "value": {
                    "amountGross": 200000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "weightingDescription": "Not yet determined for RFP stage",
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Not yet determined",
                            "description": "Not yet determined for RFP stage"
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "As per PQQ"
                        },
                        {
                            "type": "technical",
                            "description": "As per PQQ"
                        },
                        {
                            "description": "No maximum",
                            "forReduction": true
                        }
                    ]
                },
                "contractPeriod": {
                    "startDate": "2026-01-01T00:00:00Z",
                    "endDate": "2031-12-31T23:59:59Z",
                    "maxExtentDate": "2036-12-31T23:59:59Z"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Each lot or collection of lots may be extended a maximum of two times before re-tendering."
                },
                "hasOptions": true,
                "options": {
                    "description": "Not yet determined"
                }
            },
            {
                "id": "3",
                "title": "Finance",
                "description": "Finance and Accounting software module",
                "status": "active",
                "value": {
                    "amountGross": 200000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "weightingDescription": "Not yet determined for RFP stage",
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Not yet determined for RFP stage",
                            "description": "Not yet determined for RFP stage"
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "As per PQQ"
                        },
                        {
                            "type": "technical",
                            "description": "As per PQQ"
                        },
                        {
                            "description": "Not yet determined for RFP stage",
                            "forReduction": true
                        }
                    ]
                },
                "contractPeriod": {
                    "startDate": "2026-01-01T00:00:00Z",
                    "endDate": "2031-12-31T23:59:59Z",
                    "maxExtentDate": "2036-12-31T23:59:59Z"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Each lot or collection of lots may be extended a maximum of two times before re-tendering."
                },
                "hasOptions": true,
                "options": {
                    "description": "Not yet determined"
                }
            },
            {
                "id": "4",
                "title": "Stores",
                "description": "Stores and stock software module",
                "status": "active",
                "value": {
                    "amountGross": 200000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "weightingDescription": "Not yet determined for RFP stage",
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Not yet determined for RFP stage",
                            "description": "Not yet determined for RFP stage"
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "As per PQQ"
                        },
                        {
                            "type": "technical",
                            "description": "As per PQQ"
                        },
                        {
                            "description": "No maximum",
                            "forReduction": true
                        }
                    ]
                },
                "contractPeriod": {
                    "startDate": "2026-01-01T00:00:00Z",
                    "endDate": "2031-12-31T23:59:59Z",
                    "maxExtentDate": "2036-12-31T23:59:59Z"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Each lot or collection of lots may be extended a maximum of two times before re-tendering."
                },
                "hasOptions": true,
                "options": {
                    "description": "Not yet determined"
                }
            },
            {
                "id": "5",
                "title": "Procurement",
                "description": "Procurement software module",
                "status": "active",
                "value": {
                    "amountGross": 200000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "weightingDescription": "Not yet determined for RFP stage",
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Not yet determined for RFP stage",
                            "description": "Not yet determined for RFP stage"
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "As per PQQ"
                        },
                        {
                            "type": "technical",
                            "description": "As per PQQ"
                        },
                        {
                            "description": "No maximum",
                            "forReduction": true
                        }
                    ]
                },
                "contractPeriod": {
                    "startDate": "2026-01-01T00:00:00Z",
                    "endDate": "2031-12-31T23:59:59Z",
                    "maxExtentDate": "2036-12-31T23:59:59Z"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Each lot or collection of lots may be extended a maximum of two times before re-tendering."
                },
                "hasOptions": true,
                "options": {
                    "description": "Not yet determined"
                }
            }
        ],
        "lotDetails": {
            "awardCriteriaDetails": "Each module is being offered as a separate lot but PLA is agnostic whether they will be awarded separately or to a single provider as an all in one solution (or any combination thereof)."
        },
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "L-1",
                "documentType": "biddingDocuments",
                "description": "As per PQQ",
                "url": "https://pla.co.uk/procurement"
            },
            {
                "id": "044469-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/044469-2025",
                "datePublished": "2025-07-30T16:58:20+01:00",
                "format": "text/html"
            }
        ]
    },
    "language": "en"
}