{ "tag": [ "compiled" ], "id": "ocds-h6vhtk-0583dd-2026-03-05T15:10:20Z", "date": "2026-03-05T15:10:20Z", "ocid": "ocds-h6vhtk-0583dd", "initiationType": "tender", "parties": [ { "id": "GB-PPON-PMPB-8772-VYWM", "name": "Durham County Council", "identifier": { "scheme": "GB-PPON", "id": "PMPB-8772-VYWM" }, "address": { "streetAddress": "Corten House, Dunholme Close", "locality": "Durham", "postalCode": "DH1 5WB", "country": "GB", "countryName": "United Kingdom", "region": "UKC14" }, "contactPoint": { "email": "zoe.embleton@durham.gov.uk" }, "roles": [ "buyer" ], "details": { "url": "http://www.durham.gov.uk/", "classifications": [ { "id": "publicAuthoritySubCentralGovernment", "scheme": "UK_CA_TYPE", "description": "Public authority - sub-central government" } ] } } ], "buyer": { "id": "GB-PPON-PMPB-8772-VYWM", "name": "Durham County Council" }, "planning": { "milestones": [ { "id": "engagement", "type": "engagement", "description": "Written questionnaire available to access free of charge at open-uk.org Deadline for completed written responses is 12 noon on Friday 5th September 2025. Providers who complete a written response questionnaire, and provide satisfactory responses, will be invited to demonstrate their system via Microsoft Teams, based on the scenarios and questions outlined in section 5 of the PME questionnaire. We anticipate system demonstrations to take place in September 2025 and will last 2 hours per provider. *Please note the 1 week extension and new deadline for this PME opportunity.", "dueDate": "2025-09-05T23:59:59+01:00", "status": "scheduled" } ], "documents": [ { "id": "047123-2025", "documentType": "marketEngagementNotice", "noticeType": "UK2", "description": "Preliminary market engagement notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/047123-2025", "datePublished": "2025-08-08T09:09:27+01:00", "format": "text/html" }, { "id": "047867-2025", "documentType": "marketEngagementNotice", "noticeType": "UK2", "description": "Preliminary market engagement notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/047867-2025", "datePublished": "2025-08-12T09:58:24+01:00", "format": "text/html" } ] }, "tender": { "id": "OPEN2026381", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "003315 - Electoral Management System", "description": "Electoral Registration and Elections Management are statutory functions the Council must provide for. The purpose of this Procurement is to replace the existing Electoral Management System, following contract expiry in March 2027, which has been used by the Council since 2011. The current system is hosted on premise and does not align with the Council strategy of 'cloud first.' The system has been used to maintain electoral registration and election management for six parliamentary constituencies with a total electorate of 396,000. This project will deliver a modern, scalable EMS that enhances operational efficiency, improves user experience, supports digital transformation goals and complies with current compliance standards. Full requirements are outlined in the tender documents which can be access free of charge by registering on the Open Portal at www.open-uk.org", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "48100000", "description": "Industry specific software package" } ], "deliveryAddresses": [ { "region": "UKC14", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKC14", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKC14", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "value": { "amountGross": 720000, "amount": 600000, "currency": "GBP" }, "mainProcurementCategory": "goods", "aboveThreshold": true, "lots": [ { "id": "1", "contractPeriod": { "startDate": "2026-06-01T00:00:00+01:00", "endDate": "2029-05-31T23:59:59+01:00", "maxExtentDate": "2034-05-31T23:59:59+01:00" }, "hasRenewal": true, "status": "active", "value": { "amountGross": 720000, "amount": 600000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "quality", "name": "System Architecture Diagram", "numbers": [ { "number": 4, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Statement of Works", "numbers": [ { "number": 10, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Product Roadmap and Development", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Training and Knowledge Transfer", "numbers": [ { "number": 8, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Hypercare and Post Hypercare Support", "numbers": [ { "number": 8, "weight": "percentageExact" } ] }, { "type": "quality", "name": "System Demonstration", "numbers": [ { "number": 15, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Desirable System Functionality", "numbers": [ { "number": 10, "weight": "percentageExact" } ] }, { "type": "cost", "name": "Price", "description": "The individual elements will be scored as follows: * Element 1 - Fixed Price Implementation services - Weighting 10% * Element 2 - Ongoing annual subscription (e.g., subscription, support, hosting, maintenance)- Weighting 15% * Element 3 - Automated Household/Canvass Response Service Charges - Total Weighting 7% * Element 4 - Rate Card for additional professional services - Weighting 3% * Element 5 - Desirable System Functionality - Price Weighting 5%", "numbers": [ { "number": 40, "weight": "percentageExact" } ] } ] }, "renewal": { "description": "The Contract period is for an initial 3-year period, with the option to extend for 1 x 36 month period, then 1 final extension period of 1 x 24 months, subject to satisfactory performance, service continuity, and the Council's future requirements. The anticipated go-live date for the new system is 11th December 2026, following a 6-month period of mobilisation and implementation." } } ], "status": "active", "amendments": [ { "id": "047867-2025", "description": "1 week extension to deadline for written responses to PME opportunity. Deadline now Friday 5th September at 12 noon. Documents can be access free of charge at open-uk.org" } ], "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "submissionMethodDetails": "Tender documents can be accessed free of charge by registering on the Open Portal at www.open-uk.org and must be submitted via the Open Portal by the deadline stated. Please read the instruction document contained within the tender documents for full instructions.", "submissionTerms": { "electronicSubmissionPolicy": "allowed", "languages": [ "en" ] }, "tenderPeriod": { "endDate": "2026-04-14T10:00:00+01:00" }, "enquiryPeriod": { "endDate": "2026-04-08T12:00:00+01:00" }, "awardPeriod": { "endDate": "2026-05-12T23:59:59+01:00" }, "documents": [ { "id": "conflictOfInterest", "documentType": "conflictOfInterest", "description": "Not published" }, { "id": "L-1", "documentType": "biddingDocuments", "description": "Tender documents can be accessed free of charge by registering on the Open Portal at www.open-uk.org", "url": "www.open-uk.org" }, { "id": "020012-2026", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/020012-2026", "datePublished": "2026-03-05T15:10:20Z", "format": "text/html" } ], "riskDetails": "Changes in government legislation may impact future system developments for the supplier, and therefore change the system contract value." }, "language": "en" }