{ "tag": [ "compiled" ], "id": "ocds-h6vhtk-0584db-2025-10-17T13:58:41+01:00", "date": "2025-10-17T13:58:41+01:00", "ocid": "ocds-h6vhtk-0584db", "initiationType": "tender", "parties": [ { "id": "GB-COH-12517649", "name": "BLUELIGHT COMMERCIAL LIMITED", "identifier": { "scheme": "GB-COH", "id": "12517649" }, "address": { "streetAddress": "Lower Ground 5-8 The Sanctuary", "locality": "London", "postalCode": "SW1P 3JS", "country": "GB", "countryName": "United Kingdom", "region": "UKI32" }, "contactPoint": { "email": "murray.smith@bluelight.police.uk", "name": "Murray Smith" }, "roles": [ "buyer" ], "details": { "url": "http://www.bluelightcommercial.police.uk/", "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } }, { "id": "GB-COH-03986970", "name": "Cleardata UK", "identifier": { "scheme": "GB-COH", "id": "03986970" }, "address": { "streetAddress": "Innovation House Coniston Court,", "locality": "Blyth", "postalCode": "NE244RP", "country": "GB", "countryName": "United Kingdom", "region": "UKC21" }, "contactPoint": { "email": "sales@cleardata.co.uk" }, "roles": [ "supplier", "tenderer" ], "details": { "scale": "large", "vcse": false, "publicServiceMissionOrganization": false, "shelteredWorkshop": false } }, { "id": "GB-COH-09943705", "name": "Memnon Archiving Services", "identifier": { "scheme": "GB-COH", "id": "09943705" }, "address": { "streetAddress": "Rutland House, 148 Edmund Street", "locality": "Birmingham", "postalCode": "B3 2JR", "country": "GB", "countryName": "United Kingdom", "region": "UKG31" }, "contactPoint": { "email": "contact@memnon.com" }, "roles": [ "supplier", "tenderer" ], "details": { "scale": "large", "vcse": false, "publicServiceMissionOrganization": false, "shelteredWorkshop": false } } ], "buyer": { "id": "GB-COH-12517649", "name": "BLUELIGHT COMMERCIAL LIMITED" }, "tender": { "id": "BLC0177", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "BLC0177 - Legacy Media Digitisation Framework", "description": "BlueLight Commercial are looking to implement a Framework for the delivery of Media Digitisation Services. This will include the conversion of legacy media to digital records including meta data for integration with a Digital Evidence Management system. Tender Documentation is scheduled to be published on 11th August and no documentation will be available before this date. The Framework will include 6 lots which are: Lot 1: VHS Media Conversion - In House - With DEMS Integration - This lot is for the provision of software, hardware and training to enable a Customer to convert VHS tapes to digital files and have the files imported via integration with a Digital Evidence Management Solution (DEMS) managed by the Customer. Lot 2: VHS Media Conversion - In House - With DEMS Provided - This lot is for the provision of software, hardware and training to enable a Customer to convert VHS tapes to digital files and have the files available via a Digital Evidence Management Solution (DEMS) provided as part of your solution. Lot 3: VHS Media Conversion - Outsource - With DEMS Integration - This lot is for the provision of conversion services delivered completely by a third party with electronic files being returned securely to the Customer and ingested by a Digital Evidence Management Solution managed by the Customer. Lot 4: VHS Media Conversion - Outsource - With DEMS Provided - This lot is for the provision of conversion services delivered completely by a third party with electronic files being available to the Customer via a Digital Evidence Management Solution (DEMS) provided as part of your solution. Lot 5: Niche Media Digitisation - DEMS Integration: This lot is for the conversion of other forms of legacy media, I.e. microfiche, CD, DVD's to an electronic file for ingestion by a Digital Evidence Management solution managed by the Customer. Lot 6: Niche Media Digitisation - DEMS Provided: This lot is for the conversion of other forms of legacy media, I.e. microfiche, CD, DVD's to an electronic file for ingestion by a Digital Evidence Management solution provided as part of your solution.", "status": "complete", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "30233000", "description": "Media storage and reader devices" }, { "scheme": "CPV", "id": "32322000", "description": "Multimedia equipment" }, { "scheme": "CPV", "id": "72311100", "description": "Data conversion services" } ], "relatedLot": "1" }, { "id": "2", "additionalClassifications": [ { "scheme": "CPV", "id": "30233000", "description": "Media storage and reader devices" }, { "scheme": "CPV", "id": "32322000", "description": "Multimedia equipment" }, { "scheme": "CPV", "id": "72311100", "description": "Data conversion services" } ], "relatedLot": "2" }, { "id": "3", "additionalClassifications": [ { "scheme": "CPV", "id": "30233000", "description": "Media storage and reader devices" }, { "scheme": "CPV", "id": "32322000", "description": "Multimedia equipment" }, { "scheme": "CPV", "id": "72311100", "description": "Data conversion services" } ], "relatedLot": "3" }, { "id": "4", "additionalClassifications": [ { "scheme": "CPV", "id": "30233000", "description": "Media storage and reader devices" }, { "scheme": "CPV", "id": "32322000", "description": "Multimedia equipment" }, { "scheme": "CPV", "id": "72311100", "description": "Data conversion services" } ], "relatedLot": "4" }, { "id": "5", "additionalClassifications": [ { "scheme": "CPV", "id": "30233000", "description": "Media storage and reader devices" }, { "scheme": "CPV", "id": "32322000", "description": "Multimedia equipment" }, { "scheme": "CPV", "id": "72311100", "description": "Data conversion services" } ], "relatedLot": "5" }, { "id": "6", "additionalClassifications": [ { "scheme": "CPV", "id": "30233000", "description": "Media storage and reader devices" }, { "scheme": "CPV", "id": "32322000", "description": "Multimedia equipment" }, { "scheme": "CPV", "id": "72311100", "description": "Data conversion services" } ], "relatedLot": "6" } ], "value": { "amountGross": 360000000, "amount": 300000000, "currency": "GBP" }, "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "mainProcurementCategory": "services", "aboveThreshold": true, "participationFees": [ { "id": "ocds-h6vhtk-0584db", "type": [ "win" ], "relativeValue": { "proportion": 0.05, "monetaryValue": "award" } } ], "techniques": { "hasFrameworkAgreement": true, "frameworkAgreement": { "isOpenFrameworkScheme": true, "method": "withAndWithoutReopeningCompetition", "type": "closed", "description": "Further competition or Direct Award to ranked suppliers can be carried out by a Customer requiring Services under any Lot.", "openFrameworkSchemeEndDate": "2029-10-09T23:59:59Z" } }, "submissionMethodDetails": "https://sell2.in-tend.co.uk/blpd/home Please register for the opportunity and submit your bid via the e-tendering portal. Please note, the tender will not be published before 11th August 2025", "submissionTerms": { "electronicSubmissionPolicy": "allowed", "languages": [ "en" ] }, "tenderPeriod": { "endDate": "2025-09-10T12:00:00+01:00" }, "enquiryPeriod": { "endDate": "2025-09-10T12:00:00+01:00" }, "awardPeriod": { "endDate": "2025-10-03T23:59:59+01:00" }, "lots": [ { "id": "1", "title": "Lot 1: VHS Media Conversion - In House - With DEMS Integration", "description": "This lot is for the provision of software, hardware and training to enable a Customer to convert VHS tapes to digital files and have the files imported via integration with a Digital Evidence Management Solution (DEMS) managed by the Customer.", "status": "complete", "value": { "amountGross": 60000000, "amount": 50000000, "currency": "GBP" }, "awardCriteria": { "weightingDescription": "The award criteria is based on gateway questions that are pass / fail, technical and pricing information. A full breakdown of the questions and scoring including the evaluation matrix to demonstrate scoring methodology is available within the tender documentation.", "criteria": [ { "type": "price", "name": "Simple description", "description": "The award criteria is based on gateway questions that are pass / fail, technical and pricing information. A full breakdown of the questions and scoring including the evaluation matrix to demonstrate scoring methodology is available within the tender documentation." } ] }, "suitability": { "sme": true, "vcse": true }, "contractPeriod": { "startDate": "2025-10-10T00:00:00+01:00", "endDate": "2029-10-09T23:59:59+01:00" } }, { "id": "2", "title": "Lot 2: VHS Media Conversion - In House - With DEMS Provided", "description": "This lot is for the provision of software, hardware and training to enable a Customer to convert VHS tapes to digital files and have the files available via a Digital Evidence Management Solution (DEMS) provided as part of your solution.", "status": "complete", "value": { "amountGross": 60000000, "amount": 50000000, "currency": "GBP" }, "awardCriteria": { "weightingDescription": "The award criteria is based on gateway questions that are pass / fail, technical and pricing information. A full breakdown of the questions and scoring including the evaluation matrix to demonstrate scoring methodology is available within the tender documentation.", "criteria": [ { "type": "price", "name": "Simple description", "description": "The award criteria is based on gateway questions that are pass / fail, technical and pricing information. A full breakdown of the questions and scoring including the evaluation matrix to demonstrate scoring methodology is available within the tender documentation." } ] }, "suitability": { "sme": true, "vcse": true }, "contractPeriod": { "startDate": "2025-10-10T00:00:00+01:00", "endDate": "2029-10-09T23:59:59+01:00" } }, { "id": "3", "title": "Lot 3: VHS Media Conversion - Outsource - With DEMS Integration", "description": "This lot is for the provision of conversion services delivered completely by a third party with electronic files being returned securely to the Customer and ingested by a Digital Evidence Management Solution managed by the Customer.", "status": "complete", "value": { "amountGross": 60000000, "amount": 50000000, "currency": "GBP" }, "awardCriteria": { "weightingDescription": "The award criteria is based on gateway questions that are pass / fail, technical and pricing information. A full breakdown of the questions and scoring including the evaluation matrix to demonstrate scoring methodology is available within the tender documentation.", "criteria": [ { "type": "price", "name": "Simple description", "description": "The award criteria is based on gateway questions that are pass / fail, technical and pricing information. A full breakdown of the questions and scoring including the evaluation matrix to demonstrate scoring methodology is available within the tender documentation." } ] }, "suitability": { "sme": true, "vcse": true }, "contractPeriod": { "startDate": "2025-10-10T00:00:00+01:00", "endDate": "2029-10-09T23:59:59+01:00" } }, { "id": "4", "title": "Lot 4: VHS Media Conversion - Outsource - With DEMS Provided", "description": "This lot is for the provision of conversion services delivered completely by a third party with electronic files being available to the Customer via a Digital Evidence Management Solution (DEMS) provided as part of your solution.", "status": "complete", "value": { "amountGross": 60000000, "amount": 50000000, "currency": "GBP" }, "awardCriteria": { "weightingDescription": "The award criteria is based on gateway questions that are pass / fail, technical and pricing information. A full breakdown of the questions and scoring including the evaluation matrix to demonstrate scoring methodology is available within the tender documentation.", "criteria": [ { "type": "price", "name": "Simple description", "description": "The award criteria is based on gateway questions that are pass / fail, technical and pricing information. A full breakdown of the questions and scoring including the evaluation matrix to demonstrate scoring methodology is available within the tender documentation." } ] }, "suitability": { "sme": true, "vcse": true }, "contractPeriod": { "startDate": "2025-10-10T00:00:00+01:00", "endDate": "2029-10-09T23:59:59+01:00" } }, { "id": "5", "title": "Lot 5: Niche Media Digitisation with DEMS Integration", "description": "This lot is for the conversion of other forms of legacy media, I.e. microfiche, CD, DVD's to an electronic file for ingestion by a Digital Evidence Management solution managed by the Customer.", "status": "complete", "value": { "amountGross": 60000000, "amount": 50000000, "currency": "GBP" }, "awardCriteria": { "weightingDescription": "The award criteria is based on gateway questions that are pass / fail, technical and pricing information. A full breakdown of the questions and scoring including the evaluation matrix to demonstrate scoring methodology is available within the tender documentation.", "criteria": [ { "type": "price", "name": "Simple description", "description": "The award criteria is based on gateway questions that are pass / fail, technical and pricing information. A full breakdown of the questions and scoring including the evaluation matrix to demonstrate scoring methodology is available within the tender documentation." } ] }, "suitability": { "sme": true, "vcse": true }, "contractPeriod": { "startDate": "2025-10-10T00:00:00+01:00", "endDate": "2029-10-09T23:59:59+01:00" } }, { "id": "6", "title": "Lot 6: Niche Media Digitisation with DEMS Provided", "description": "This lot is for the conversion of other forms of legacy media, I.e. microfiche, CD, DVD's to an electronic file for ingestion by a Digital Evidence Management solution provided as part of your solution.", "status": "complete", "value": { "amountGross": 60000000, "amount": 50000000, "currency": "GBP" }, "awardCriteria": { "weightingDescription": "The award criteria is based on gateway questions that are pass / fail, technical and pricing information. A full breakdown of the questions and scoring including the evaluation matrix to demonstrate scoring methodology is available within the tender documentation.", "criteria": [ { "type": "price", "name": "Simple description", "description": "The award criteria is based on gateway questions that are pass / fail, technical and pricing information. A full breakdown of the questions and scoring including the evaluation matrix to demonstrate scoring methodology is available within the tender documentation." } ] }, "suitability": { "sme": true, "vcse": true }, "contractPeriod": { "startDate": "2025-10-10T00:00:00+01:00", "endDate": "2029-10-09T23:59:59+01:00" } } ], "documents": [ { "id": "conflictOfInterest", "documentType": "conflictOfInterest", "description": "Not published" }, { "id": "047521-2025", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/047521-2025", "datePublished": "2025-08-11T10:09:24+01:00", "format": "text/html" }, { "id": "066333-2025", "documentType": "tenderCancellationNotice", "noticeType": "UK12", "description": "Procurement termination notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/066333-2025", "datePublished": "2025-10-17T13:58:41+01:00", "format": "text/html" } ] }, "language": "en", "bids": { "details": [ { "id": "2", "status": "valid", "tenderers": [ { "id": "GB-COH-03986970", "name": "Cleardata UK" } ], "relatedLots": [ "1" ] }, { "id": "3", "status": "valid", "tenderers": [ { "id": "GB-COH-09943705", "name": "Memnon Archiving Services" } ], "relatedLots": [ "1" ] } ], "statistics": [ { "id": "1", "measure": "bids", "value": 2, "relatedLot": "1" }, { "id": "2", "measure": "finalStageBids", "value": 2, "relatedLot": "1" }, { "id": "3", "measure": "smeFinalStageBids", "value": 0, "relatedLot": "1" }, { "id": "4", "measure": "vcseFinalStageBids", "value": 0, "relatedLot": "1" }, { "id": "5", "measure": "finalStageBids", "value": 0, "relatedLot": "2" }, { "id": "6", "measure": "smeFinalStageBids", "value": 0, "relatedLot": "2" }, { "id": "7", "measure": "vcseFinalStageBids", "value": 0, "relatedLot": "2" }, { "id": "8", "measure": "finalStageBids", "value": 0, "relatedLot": "3" }, { "id": "9", "measure": "smeFinalStageBids", "value": 0, "relatedLot": "3" }, { "id": "10", "measure": "vcseFinalStageBids", "value": 0, "relatedLot": "3" }, { "id": "11", "measure": "finalStageBids", "value": 0, "relatedLot": "4" }, { "id": "12", "measure": "smeFinalStageBids", "value": 0, "relatedLot": "4" }, { "id": "13", "measure": "vcseFinalStageBids", "value": 0, "relatedLot": "4" }, { "id": "14", "measure": "finalStageBids", "value": 0, "relatedLot": "5" }, { "id": "15", "measure": "smeFinalStageBids", "value": 0, "relatedLot": "5" }, { "id": "16", "measure": "vcseFinalStageBids", "value": 0, "relatedLot": "5" }, { "id": "17", "measure": "finalStageBids", "value": 0, "relatedLot": "6" }, { "id": "18", "measure": "smeFinalStageBids", "value": 0, "relatedLot": "6" }, { "id": "19", "measure": "vcseFinalStageBids", "value": 0, "relatedLot": "6" } ] }, "awards": [ { "id": "1", "title": "Lot 1 - VHS Media Conversion - In House - With DEMS Integration", "status": "cancelled", "date": "2025-10-13T00:00:00+01:00", "value": { "amountGross": 60000000, "amount": 50000000, "currency": "GBP" }, "mainProcurementCategory": "services", "aboveThreshold": true, "suppliers": [ { "id": "GB-COH-03986970", "name": "Cleardata UK" }, { "id": "GB-COH-09943705", "name": "Memnon Archiving Services" } ], "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "30233000", "description": "Media storage and reader devices" }, { "scheme": "CPV", "id": "32322000", "description": "Multimedia equipment" }, { "scheme": "CPV", "id": "72311100", "description": "Data conversion services" } ], "relatedLot": "1" } ], "standstillPeriod": { "endDate": "2025-10-23T23:59:59+01:00" }, "contractPeriod": { "startDate": "2025-11-03T00:00:00+00:00", "endDate": "2029-11-02T23:59:59+00:00" }, "relatedLots": [ "1" ], "documents": [ { "id": "065376-2025", "documentType": "awardNotice", "noticeType": "UK6", "description": "Contract award notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/065376-2025", "datePublished": "2025-10-14T18:06:55+01:00", "format": "text/html" }, { "id": "065533-2025", "documentType": "awardNotice", "noticeType": "UK6", "description": "Contract award notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/065533-2025", "datePublished": "2025-10-15T11:39:48+01:00", "format": "text/html" } ], "assessmentSummariesDateSent": "2025-10-13T00:00:00+01:00", "milestones": [ { "id": "1", "type": "futureSignatureDate", "dueDate": "2025-10-24T23:59:59+01:00", "status": "scheduled" } ], "statusDetails": "No Award", "finalStatusDate": "2025-10-17T00:00:00+01:00" }, { "id": "-1", "status": "active", "finalStatusDate": "2025-10-15T00:00:00+01:00", "relatedLots": [ "2", "3", "4", "5", "6" ], "documents": [ { "id": "065376-2025", "documentType": "awardNotice", "noticeType": "UK6", "description": "Contract award notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/065376-2025", "datePublished": "2025-10-14T18:06:55+01:00", "format": "text/html" }, { "id": "065533-2025", "documentType": "awardNotice", "noticeType": "UK6", "description": "Contract award notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/065533-2025", "datePublished": "2025-10-15T11:39:48+01:00", "format": "text/html" } ] } ] }