{ "tag": [ "compiled" ], "id": "ocds-h6vhtk-058ae6-2026-02-24T10:01:08Z", "date": "2026-02-24T10:01:08Z", "ocid": "ocds-h6vhtk-058ae6", "initiationType": "tender", "parties": [ { "id": "GB-PPON-PRWD-6197-DNXR", "name": "University of West London", "identifier": { "scheme": "GB-PPON", "id": "PRWD-6197-DNXR" }, "address": { "streetAddress": "St Mary's Road, Ealing", "locality": "London", "postalCode": "W5 2NU", "country": "GB", "countryName": "United Kingdom", "region": "UKI73" }, "contactPoint": { "name": "Kirsty Larsen", "email": "kirsty.larsen@uwl.ac.uk", "telephone": "+44 11111" }, "roles": [ "buyer" ], "details": { "url": "https://www.uwl.ac.uk/", "classifications": [ { "id": "publicAuthoritySubCentralGovernment", "scheme": "UK_CA_TYPE", "description": "Public authority - sub-central government" } ] } }, { "id": "GB-PPON-PXRZ-8967-MMTM", "name": "Examtrack Ltd", "identifier": { "scheme": "GB-PPON", "id": "PXRZ-8967-MMTM" }, "address": { "streetAddress": "25 Uppington Road", "locality": "Leicester", "postalCode": "LE79HJ", "country": "GB", "countryName": "United Kingdom", "region": "UKF22" }, "contactPoint": { "email": "info@examtrack.co.uk" }, "roles": [ "supplier", "tenderer" ], "details": { "scale": "large", "vcse": false, "publicServiceMissionOrganization": false, "shelteredWorkshop": false } } ], "buyer": { "id": "GB-PPON-PRWD-6197-DNXR", "name": "University of West London" }, "planning": { "milestones": [ { "id": "engagement", "type": "engagement", "description": "https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=97250&B= This is not a call for competition. The Engagement process will include discussions with all interested suppliers on LCME's current operations and high-level requirements, followed by product demonstrations and standardised questions on topic shared below. Sessions may be delivered as one extended meeting or two shorter meetings with key business stakeholders. * Product capability and functional fit * Technical and security considerations * User accessibility * Commercial and licensing model * Implementation and support If you are interested in being part of this Market Engagement, please contact UWL to arrange the session. Please use the messaging function on our eSourcing system EU Supply. Please find the link below: https://uk.eu-supply.com/login.asp?B=uwl Please navigate to the correct project - Market Engagement for the provision of Examinations Workflow Management System Sessions need to have taken place by Friday 5th September", "dueDate": "2025-09-05T23:59:59Z", "status": "scheduled" } ], "documents": [ { "id": "050006-2025", "documentType": "marketEngagementNotice", "noticeType": "UK2", "description": "Preliminary market engagement notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/050006-2025", "datePublished": "2025-08-20T09:00:28+01:00", "format": "text/html" } ] }, "tender": { "id": "25-303", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Tender for the provision of Examinations Workflow Management System", "description": "This opportunity sits within the London College of Music Examinations (LCME). Established in 1887, LCME offer globally recognised qualifications and awards in music, drama, communications and creative media. The current LCME Examination Management System is a comprehensive SaaS platform that supports the following activities via 3 separate systems: - Face to Face Exams - Written Theory Exams - Digital Recorded Exams - Digital Live Exams - Digital Theory Exams - Publications - CRM The system(s) serves a global user base with complex workflows spanning booking, scheduling assessment, certification and reporting. LCME now wish to further streamline and enhance the exam lifecycle and require a system(s) to manage the exam lifecycle from candidate entry through to assessment and award delivery. LCME require a supplier(s) to deliver two interlinked systems: an Exam Management Platform and a Digital Hosting Solution. 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"type": "cost", "name": "Commercial", "numbers": [ { "number": 30, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Compliance with technical specification", "numbers": [ { "number": 25, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Aesthetics and Functional Characteristics", "numbers": [ { "number": 30, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Account Management and Experience of Staff", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Social Value", "numbers": [ { "number": 10, "weight": "percentageExact" } ] } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "see tender documents" }, { "type": "technical", "description": "see tender documents" } ] }, "hasRenewal": true, "renewal": { "description": "2 x 12 month extensions at the discretion of UWL" }, "hasOptions": true, "options": { "description": "Possible additional software functionality if required" } } ], "communication": { "futureNoticeDate": "2025-09-24T23:59:59Z" }, "status": "complete", "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "submissionMethodDetails": "https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=99468&B=", "submissionTerms": { "electronicSubmissionPolicy": "allowed", "languages": [ "en" ] }, "tenderPeriod": { "endDate": "2025-12-01T10:00:00+00:00" }, "enquiryPeriod": { "endDate": "2025-11-12T12:00:00+00:00" }, "awardPeriod": { "endDate": "2026-01-07T23:59:59Z" }, "documents": [ { "id": "conflictOfInterest", "documentType": "conflictOfInterest", "description": "Not published" }, { "id": "069063-2025", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/069063-2025", "datePublished": "2025-10-28T15:30:28Z", "format": "text/html" } ] }, "language": "en", "bids": { "details": [ { "id": "1", "status": "valid", "tenderers": [ { "id": "GB-PPON-PXRZ-8967-MMTM", "name": "Examtrack Ltd" } ], "relatedLots": [ "LOT-0000" ] } ], "statistics": [ { "id": "1", "measure": "bids", "value": 5, "relatedLot": "LOT-0000" }, { "id": "2", "measure": "finalStageBids", "value": 1, "relatedLot": "LOT-0000" }, { "id": "3", "measure": "smeFinalStageBids", "value": 0, "relatedLot": "LOT-0000" }, { "id": "4", "measure": "vcseFinalStageBids", "value": 0, "relatedLot": "LOT-0000" } ] }, "awards": [ { "id": "1", "title": "Examinations Workflow Management System", "status": "pending", "date": "2026-02-23T00:00:00Z", "value": { "amountGross": 819258, "amount": 682715, "currency": "GBP" }, "mainProcurementCategory": "goods", "additionalProcurementCategories": [ "services" ], "aboveThreshold": true, "suppliers": [ { "id": "GB-PPON-PXRZ-8967-MMTM", "name": "Examtrack Ltd" } ], "items": [ { "id": "LOT-0000", "additionalClassifications": [ { "scheme": "CPV", "id": "48000000", "description": "Software package and information systems" }, { 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