{ "tag": [ "compiled" ], "id": "ocds-h6vhtk-05a48c-2026-01-05T15:21:30Z", "date": "2026-01-05T15:21:30Z", "ocid": "ocds-h6vhtk-05a48c", "initiationType": "tender", "parties": [ { "id": "GB-PPON-PPRM-9434-VNYQ", "name": "PHP Law LLP", "identifier": { "scheme": "GB-PPON", "id": "PPRM-9434-VNYQ" }, "address": { "streetAddress": "Unit 3 The Brutus Centre Station Road Totnes", "locality": "Totnes", "postalCode": "TQ9 5RW", "country": "GB", "countryName": "United Kingdom", "region": "UKK43" }, "contactPoint": { "name": "Josie Med", "email": "josie.medforth@phplaw.co.uk" }, "roles": [ "procuringEntity", "processContactPoint" ], "roleDetails": "Procurement Consultant" }, { "id": "GB-PPON-PTGV-4879-MXYD", "name": "Ivy Education Trust", "identifier": { "scheme": "GB-PPON", "id": "PTGV-4879-MXYD" }, "address": { "streetAddress": "Exeter Road", "locality": "Teignmouth", "postalCode": "TQ14 9HZ", "country": "GB", "countryName": "United Kingdom", "region": "UKK43" }, "contactPoint": { "name": "Josie Medforth", "email": "josie.medforth@phplaw.co.uk" }, "roles": [ "buyer" ], "details": { "classifications": [ { "id": "publicAuthoritySubCentralGovernment", "scheme": "UK_CA_TYPE", "description": "Public authority - sub-central government" } ] } }, { "id": "GB-COH-07519888", "name": "IVY EDUCATION TRUST", "identifier": { "scheme": "GB-COH", "id": "07519888" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PTGV-4879-MXYD" } ], "address": { "streetAddress": "Teignmouth Community School", "locality": "Teignmouth", "postalCode": "TQ14 9HZ", "country": "GB", "countryName": "United Kingdom", "region": "UKK43" }, "contactPoint": { "email": "operations@ivyeducationtrust.co.uk" }, "roles": [ "buyer" ], "details": { "classifications": [ { "id": "publicAuthoritySubCentralGovernment", "scheme": "UK_CA_TYPE", "description": "Public authority - sub-central government" } ] } }, { "id": "GB-COH-OC429243", "name": "PHP LAW LLP", "identifier": { "scheme": "GB-COH", "id": "OC429243" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PPRM-9434-VNYQ" } ], "address": { "streetAddress": "Unit 3 The Brutus Centre", "locality": "Totnes", "postalCode": "TQ9 5RW", "country": "GB", "countryName": "United Kingdom", "region": "UKK43" }, "contactPoint": { "email": "josie.medforth@phplaw.co.uk" }, "roles": [ "procuringEntity", "processContactPoint" ], "roleDetails": "Procurement Advisor", "details": { "url": "http://www.phplaw.co.uk" } }, { "id": "GB-COH-06561073", "name": "ASPENS-SERVICES LIMITED", "identifier": { "scheme": "GB-COH", "id": "06561073" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PJZY-1355-VRGY" } ], "address": { "streetAddress": "International House 10 Beaufort Court", "locality": "London", "postalCode": "E14 9XL", "country": "GB", "countryName": "United Kingdom", "region": "UKI42" }, "roles": [ "tenderer" ], "details": { "url": "http://www.aspens-services.co.uk", "scale": "large", "vcse": false } }, { "id": "GB-COH-06420662", "name": "INNOVATE SERVICES LIMITED", "identifier": { "scheme": "GB-COH", "id": "06420662" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PNYZ-2989-TBLQ" } ], "address": { "streetAddress": "St Andrews House", "locality": "Woking", "postalCode": "GU21 6EB", "country": "GB", "countryName": "United Kingdom", "region": "UKJ25" }, "roles": [ "tenderer" ], "details": { "url": "http://www.impactfood.co.uk", "scale": "large", "vcse": false } }, { "id": "GB-COH-04608026", "name": "FRESHA LIMITED", "identifier": { "scheme": "GB-COH", "id": "04608026" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PQBB-3838-WTHZ" } ], "address": { "streetAddress": "23 Bittern Road", "locality": "Exeter", "postalCode": "EX2 7LW", "country": "GB", "countryName": "United Kingdom", "region": "UKK43" }, "contactPoint": { "email": "tenders@fresha.org" }, "roles": [ "supplier", "tenderer" ], "details": { "url": "http://www.fresha.org", "scale": "sme", "vcse": false, "publicServiceMissionOrganization": false, "shelteredWorkshop": false } } ], "buyer": { "id": "GB-COH-07519888", "name": "IVY EDUCATION TRUST" }, "planning": { "noEngagementNoticeRationale": "The justification is that the requirements are not complex, or niche, the Trust already understands what they want the service to deliver, and the market is known." }, "tender": { "id": "IET01.38", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Ivy Education Trust Provision of Catering Services", "description": "This tender opportunity was been issued by Ivy Education Trust (\"the Trust\"). The contract will be for the provision of a catering service to the Trust. The tender was split into Lots: Lot 1: Outsourced Catering Provision Lot 2: Managed Catering Service Tenderers were able to bid for one or both Lots and the Trust will award to either Lot 1 or Lot 2. The Contractor will provide a high-quality service, whilst delivering value for money for the school, parents and pupils using the services to the to the Trust's 5 primary schools and 3 secondary schools.", "status": "complete", "items": [ { "id": "LOT-0001", "additionalClassifications": [ { "scheme": "CPV", "id": "55524000", "description": "School catering services" } ], "deliveryAddresses": [ { "region": "UKK4", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "LOT-0001" }, { "id": "LOT-0002", "additionalClassifications": [ { "scheme": "CPV", "id": "55524000", "description": "School catering services" } ], "deliveryAddresses": [ { "region": "UKK4", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "LOT-0002" } ], "value": { "amountGross": 8400000, "amount": 7000000, "currency": "GBP" }, "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "mainProcurementCategory": "services", "aboveThreshold": true, "submissionMethodDetails": "https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=98355&B=", "submissionTerms": { "electronicSubmissionPolicy": "allowed", "languages": [ "en" ] }, "tenderPeriod": { "endDate": "2025-10-31T12:00:00+00:00" }, "enquiryPeriod": { "endDate": "2025-10-31T12:00:00+00:00" }, "awardPeriod": { "endDate": "2025-12-31T23:59:59Z" }, "lots": [ { "id": "LOT-0001", "title": "Lot 1 Outsourced Catering Service", "description": "The Trust is seeking a Contractor to provide a high-quality service, whilst delivering value for money for the school, parents and pupils using the Services. The Contract will include all food and staff provision to support the delivery of the service requirement.", "status": "complete", "value": { "amountGross": 8400000, "amount": 7000000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "quality", "name": "Catering Service Offer", "description": "Catering Service Offer", "numbers": [ { "number": 6, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Innovation", "description": "Innovation", "numbers": [ { "number": 3, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Meal Uptake", "description": "Meal Uptake", "numbers": [ { "number": 3, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Weekly Menu Offer", "description": "Weekly Menu Offer", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Menu Planning & Development", "description": "Menu Planning & Development", "numbers": [ { "number": 3, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Food Supply Chain", "description": "Food Supply Chain", "numbers": [ { "number": 3, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Allergy Management", "description": "Allergy Management", "numbers": [ { "number": 1.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Contractor Staff", "description": "Contractor Staff", "numbers": [ { "number": 1.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Contract Management", "description": "Contract Management", "numbers": [ { "number": 2.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Complaint Management", "description": "Complaint Management", "numbers": [ { "number": 1.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Contract Mobilisation & Risk Management", "description": "Contract Mobilisation & Risk Management", "numbers": [ { "number": 6, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Sustainability - Organisational Net Zero Strategy", "description": "Sustainability - Organisational Net Zero Strategy", "numbers": [ { "number": 6, "weight": "percentageExact" } ] }, { "type": "cost", "name": "Overall Structure & Clarity", "description": "Overall Structure & Clarity of the Commercial Model", "numbers": [ { "number": 8, "weight": "percentageExact" } ] }, { "type": "cost", "name": "Commercial Viability", "description": "Commercial Viability of the Commercial Model", "numbers": [ { "number": 12, "weight": "percentageExact" } ] }, { "type": "cost", "name": "Free School Meal Equity of Access", "description": "Free School Meal Equity of Access of the Commercial Model", "numbers": [ { "number": 8, "weight": "percentageExact" } ] }, { "type": "cost", "name": "Paid Pupil and Menu Item Pricing & Uptake", "description": "Paid Pupil and Menu Item Pricing & Uptake in the Commercial Model", "numbers": [ { "number": 4, "weight": "percentageExact" } ] }, { "type": "cost", "name": "Labour Model", "description": "Labour Model in the Commercial Model", "numbers": [ { "number": 4, "weight": "percentageExact" } ] }, { "type": "cost", "name": "Risk Management", "description": "Risk Management in the Commercial Model", "numbers": [ { "number": 4, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Sustainability - Food miles and carbon footprint", "description": "Sustainability - Food miles and carbon footprint", "numbers": [ { "number": 6, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Sustainability - Energy use in production", "description": "Sustainability - Energy use in production", "numbers": [ { "number": 6, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Sustainability - Elimination of single use plastics", "description": "Sustainability - Elimination of single use plastics", "numbers": [ { "number": 6, "weight": "percentageExact" } ] } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "A financial appraisal will be based upon a credit check. Insurances Employer Liability PS5m Public Liability - PS5m Product Liability - PS2m" }, { "type": "technical", "description": "Provide 3 relevant previous contract examples To constitute a pass, the contract examples provided shall be relevant to the requirement, with a sufficient level of detail that provides confidence in the Tenderer's established past experience in similar and relevant projects/contracts. The contracts must be within the education sector and similar complexity and working on more than one site within the contract." } ] }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2026-04-01T00:00:00Z", "endDate": "2029-03-31T23:59:59Z", "maxExtentDate": "2031-03-31T23:59:59Z" }, "hasRenewal": true, "renewal": { "description": "2 further 1 year extensions" }, "hasOptions": true, "options": { "description": "To enable new schools to be added to the Contract if they join the Trust" } }, { "id": "LOT-0002", "title": "Lot 2 Managed Catering Service", "description": "7. The Trust is seeking a Contractor to support the Trust with providing a high-quality service, whilst delivering value for money for the school, parents and pupils using the Services. The Contract will include all food and management staff provision to deliver the managed service model, with the employment of the catering staff remaining with the Trust. The contract value for this Lot incorporates the Management Fee and Food Costs", "status": "complete", "value": { "amountGross": 0, "amount": 0, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "quality", "name": "Catering Service Offer", "description": "Catering Service Offer", "numbers": [ { "number": 6, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Innovation", "description": "Innovation", "numbers": [ { "number": 3, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Meal Uptake", "description": "Meal Uptake", "numbers": [ { "number": 3, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Weekly Menu Offer", "description": "Weekly Menu Offer", "numbers": [ { "number": 3, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Menu Planning & Development", "description": "Menu Planning & Development", "numbers": [ { "number": 1.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Food Supply Chain", "description": "Food Supply Chain", "numbers": [ { "number": 3, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Allergy Management", "description": "Allergy Management", "numbers": [ { "number": 1.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Managing Staff", "description": "Managing Staff", "numbers": [ { "number": 3, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Compliance", "description": "Compliance", "numbers": [ { "number": 3, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Contract Management", "description": "Contract Management", "numbers": [ { "number": 1.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Contract Mobilisation & Risk Management", "description": "Contract Mobilisation & Risk Management", "numbers": [ { "number": 1.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Sustainability", "description": "Sustainability", "numbers": [ { "number": 6, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Sustainability - Organisational Net Zero Strategy", "description": "Sustainability - Organisational Net Zero Strategy", "numbers": [ { "number": 6, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Sustainability - Food miles and carbon footprint", "description": "Sustainability - Food miles and carbon footprint", "numbers": [ { "number": 6, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Sustainability - Energy use in production", "description": "Sustainability - Energy use in production", "numbers": [ { "number": 6, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Sustainability - Elimination of single use plastics", "description": "Sustainability - Elimination of single use plastics", "numbers": [ { "number": 6, "weight": "percentageExact" } ] }, { "type": "cost", "name": "Management Service Offer - Commercial Model", "description": "Management Service Offer - Commercial Model", "numbers": [ { "number": 16, "weight": "percentageExact" } ] }, { "type": "cost", "name": "Food Supply & Cost Control", "description": "Food Supply & Cost Control - Commercial Model", "numbers": [ { "number": 8, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Free School Meal Equity of Access - Commercial Model", "description": "Free School Meal Equity of Access - Commercial Model", "numbers": [ { "number": 4, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Labour Model - Commercial Model", "description": "Labour Model - Commercial Model", "numbers": [ { "number": 4, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Operational Support & Performance - Commercial Model", "description": "Operational Support & Performance - Commercial Model", "numbers": [ { "number": 4, "weight": "percentageExact" } ] }, { "type": "cost", "name": "Added Value - Commercial Model", "description": "Added Value - Commercial Model", "numbers": [ { "number": 4, "weight": "percentageExact" } ] } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "A financial appraisal will be based upon a credit check. Insurances Employer Liability PS5m Public Liability - PS5m Product Liability - PS2m" }, { "type": "technical", "description": "Provide 3 relevant previous contract examples To constitute a pass, the contract examples provided shall be relevant to the requirement, with a sufficient level of detail that provides confidence in the Tenderer's established past experience in similar and relevant projects/contracts. The contracts must be within the education sector and similar complexity and working on more than one site within the contract." } ] }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2026-04-01T00:00:00Z", "endDate": "2029-03-31T23:59:59Z", "maxExtentDate": "2031-03-31T23:59:59Z" }, "hasRenewal": true, "renewal": { "description": "2 further 1 year extensions" }, "hasOptions": true, "options": { "description": "New Schools to be added to the contract who join the Trust" } } ], "documents": [ { "id": "conflictOfInterest", "documentType": "conflictOfInterest", "description": "Not published" }, { "id": "060724-2025", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/060724-2025", "datePublished": "2025-09-30T09:00:28+01:00", "format": "text/html" } ], "contractTerms": { "financialTerms": "One invoice per month Lot 1 - Invoicing for UIFSM & FSM based on actual meals taken, broken down by school Lot 2 - Invoicing for the Management Fee, broken down by school. Food invoiced as per orders raised." }, "riskDetails": "1. Financial Inflation and Rising Costs: Food price inflation, energy bills, and wage increases. Caterers locked into long-term contracts may struggle to remain profitable, risking service quality or contract withdrawal. Staffing Challenges Recruitment Difficulties: Shortages of skilled catering staff, especially in rural or low-income areas. Difficulty attracting and retaining staff due to limited pay and benefits. Training Gaps: Inadequate training in food safety, allergens, and safeguarding can lead to compliance issues. Reputational and Compliance Risks Non-compliance with School Food Standards can result in reputational damage and regulatory scrutiny. Non=compliance with the tender specification or compliance requirement" }, "language": "en", "bids": { "details": [ { "id": "1", "status": "valid", "tenderers": [ { "id": "GB-COH-04608026", "name": "FRESHA LIMITED" } ], "relatedLots": [ "LOT-0001" ] }, { "id": "2", "status": "valid", "tenderers": [ { "id": "GB-COH-06561073", "name": "ASPENS-SERVICES LIMITED" } ], "relatedLots": [ "LOT-0001" ] }, { "id": "3", "status": "valid", "tenderers": [ { "id": "GB-COH-06420662", "name": "INNOVATE SERVICES LIMITED" } ], "relatedLots": [ "LOT-0001" ] } ], "statistics": [ { "id": "1", "measure": "bids", "value": 3, "relatedLot": "LOT-0001" }, { "id": "2", "measure": "finalStageBids", "value": 3, "relatedLot": "LOT-0001" }, { "id": "3", "measure": "smeFinalStageBids", "value": 1, "relatedLot": "LOT-0001" }, { "id": "4", "measure": "vcseFinalStageBids", "value": 0, "relatedLot": "LOT-0001" }, { "id": "5", "measure": "finalStageBids", "value": 0, "relatedLot": "LOT-0002" }, { "id": "6", "measure": "smeFinalStageBids", "value": 0, "relatedLot": "LOT-0002" }, { "id": "7", "measure": "vcseFinalStageBids", "value": 0, "relatedLot": "LOT-0002" } ] }, "awards": [ { "id": "1", "title": "Provision of Catering Services", "status": "pending", "date": "2025-12-17T00:00:00Z", "value": { "amountGross": 8400000, "amount": 7000000, "currency": "GBP" }, "mainProcurementCategory": "services", "aboveThreshold": true, "suppliers": [ { "id": "GB-COH-04608026", "name": "FRESHA LIMITED" } ], "items": [ { "id": "LOT-0001", "additionalClassifications": [ { "scheme": "CPV", "id": "55524000", "description": "School catering services" } ], "deliveryAddresses": [ { "region": "UKK4", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "LOT-0001" } ], "standstillPeriod": { "endDate": "2026-01-14T23:59:59+00:00" }, "contractPeriod": { "startDate": "2026-04-01T00:00:00+01:00", "endDate": "2029-03-31T23:59:59+01:00", "maxExtentDate": "2031-04-01T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "2 further 1 year extensions" }, "hasOptions": true, "options": { "description": "The right to additional purchases while the contract is valid. To enable new schools to be added to the Contract if they join the Trust." }, "relatedLots": [ "LOT-0001" ], "documents": [ { "id": "000392-2026", "documentType": "awardNotice", "noticeType": "UK6", "description": "Contract award notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/000392-2026", "datePublished": "2026-01-05T15:21:30Z", "format": "text/html" } ], "assessmentSummariesDateSent": "2026-01-05T00:00:00Z", "milestones": [ { "id": "1", "type": "futureSignatureDate", "dueDate": "2026-01-30T23:59:59Z", "status": "scheduled" } ] }, { "id": "-1", "status": "active", "finalStatusDate": "2025-12-17T00:00:00Z", "relatedLots": [ "LOT-0002" ], "documents": [ { "id": "000392-2026", "documentType": "awardNotice", "noticeType": "UK6", "description": "Contract award notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/000392-2026", "datePublished": "2026-01-05T15:21:30Z", "format": "text/html" } ] } ] }