{ "tag": [ "compiled" ], "id": "ocds-h6vhtk-05a4bb-2026-02-12T15:54:48Z", "date": "2026-02-12T15:54:48Z", "ocid": "ocds-h6vhtk-05a4bb", "initiationType": "tender", "parties": [ { "id": "GB-PPON-PDTN-5446-NMXW", "name": "Warwickshire County Council", "identifier": { "scheme": "GB-PPON", "id": "PDTN-5446-NMXW" }, "address": { "streetAddress": "Shire Hall", "locality": "Warwick", "postalCode": "CV34 4SA", "country": "GB", "countryName": "United Kingdom", "region": "UKG13" }, "contactPoint": { "email": "procurement@warwickshire.gov.uk" }, "roles": [ "buyer" ], "details": { "url": "http://www.warwickshire.gov.uk", "classifications": [ { "id": "publicAuthoritySubCentralGovernment", "scheme": "UK_CA_TYPE", "description": "Public authority - sub-central government" } ] } }, { "id": "GB-COH-SC164270", "name": "EVOTIX LIMITED", "identifier": { "scheme": "GB-COH", "id": "SC164270" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PYCY-9347-WBNL" } ], "address": { "streetAddress": "Prism House 2 Rankine Avenue", "locality": "Glasgow", "postalCode": "G75 0QF", "country": "GB", "countryName": "United Kingdom", "region": "UKM95" }, "contactPoint": { "email": "gcloud@evotix.com" }, "roles": [ "supplier" ], "details": { "url": "https://www.evotix.com/", "scale": "sme", "vcse": false, "publicServiceMissionOrganization": false, "shelteredWorkshop": false } } ], "buyer": { "id": "GB-PPON-PDTN-5446-NMXW", "name": "Warwickshire County Council" }, "planning": { "milestones": [ { "id": "engagement", "type": "engagement", "description": "Scope of engagement: PME questionnaire. Instructions of submitting an interest: Interested suppliers are invited to complete the Preliminary Market Engagement (PME) Questionnaire that has been published via Warwickshire County Council's e-procurement portal. Reference: WAR - 0009 The Council would be grateful if you could complete the questions in the PME document and respond by 22/10/2025. You should submit your completed responses by uploading via our e-procurement portal. The PME documents are available for unrestricted and full direct access, free of charge: Providers must register with the system to be able to participate and download the PME documents. Warwickshire's e-portal web address is: https://in-tendhost.co.uk/warwickshirecc/aspx/Home If you have any questions regarding this Market testing exercise, then please upload via the correspondence function on our portal", "dueDate": "2025-10-22T23:59:59+01:00", "status": "scheduled" } ], "documents": [ { "id": "060796-2025", "documentType": "marketEngagementNotice", "noticeType": "UK2", "description": "Preliminary market engagement notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/060796-2025", "datePublished": "2025-09-30T11:21:36+01:00", "format": "text/html" }, { "id": "061231-2025", "documentType": "marketEngagementNotice", "noticeType": "UK2", "description": "Preliminary market engagement notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/061231-2025", "datePublished": "2025-10-01T11:24:35+01:00", "format": "text/html" }, { "id": "062888-2025", "documentType": "marketEngagementNotice", "noticeType": "UK2", "description": "Preliminary market engagement notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/062888-2025", "datePublished": "2025-10-07T13:58:23+01:00", "format": "text/html" } ] }, "tender": { "id": "WAR - 0020", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "WAR - Health & Safety Software Solution.", "description": "Warwickshire County Council (WCC) Workforce Health and Safety Service and Warwickshire Fire and Rescue Service tendered for a health and safety incident management & auditing management cloud-based software solution. The solution will serve two parallel systems for: Warwickshire County Council (WCC) & Warwickshire Fire & Rescue Service (WFRS). Delivered as a service (SaaS).", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "48000000", "description": "Software package and information systems" }, { "scheme": "CPV", "id": "72260000", "description": "Software-related services" } ], "deliveryAddresses": [ { "region": "UKG13", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKG13", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKG13", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKG3", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "mainProcurementCategory": "services", "aboveThreshold": true, "lots": [ { "id": "1", "suitability": { "sme": true }, "contractPeriod": { "startDate": "2026-02-16T00:00:00Z", "endDate": "2028-02-15T23:59:59Z", "maxExtentDate": "2032-02-15T23:59:59Z" }, "hasRenewal": true, "status": "complete", "value": { "amountGross": 252000, "amount": 210000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "quality", "name": "Functionality in Practice", "numbers": [ { "number": 7.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Key Dates and Implementation", "numbers": [ { "number": 7.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Parallel Environments", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Training", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Social Value", "numbers": [ { "number": 10, "weight": "percentageExact" } ] }, { "type": "price", "name": "Price", "numbers": [ { "number": 40, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Functionality", "numbers": [ { "number": 6.25, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Reporting Date and Management Information", "numbers": [ { "number": 6.25, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Training", "numbers": [ { "number": 6.25, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Maintenance and Innovation", "numbers": [ { "number": 6.25, "weight": "percentageExact" } ] } ] }, "renewal": { "description": "The service will be required for an initial contract term of 2 years however, WCC reserves the right to extend the contract by further multiple periods not exceeding 48 months, 48 months being the maximum extension period. The extension period(s) are at the Council's discretion. Contract duration (initial period) - 16/02/2026 - 15/02/2028, & (including extensions) 16/02/2028 - 15/02/2032, if deemed required." }, "hasOptions": true, "options": { "description": "The contract may be impacted by the following circumstances, which by their nature, are unable to be addressed or were unknown at the time of the contract being awarded: The changing needs and requirements of the Council and by its customers of which impacts the volume and scope of services delivered or required. Changes in legislation or national guidance impacting the Council, Including increases or decreases in Services due to Novation of existing contracts to a newly named entity (within the Council). Changes due to Local Government Reform impacting Council structures, with the potential to require onboarding of other organisational entities in the future within the Warwickshire County. Opportunities offered by emerging/new technologies unknown at the time of awarding the contract." } } ], "communication": { "futureNoticeDate": "2025-10-27T23:59:59Z" }, "status": "complete", "amendments": [ { "id": "061231-2025", "description": "Charge of project reference to WAR-0009" }, { "id": "062888-2025", "description": "WCC Reference Number has changed now WAR 0009" } ], "value": { "amountGross": 252000, "amount": 210000, "currency": "GBP" }, "procurementMethod": "open", "procurementMethodDetails": "Competitive flexible procedure", "procedure": { "features": "This procedure will be conducted in 2 stages. Stage 1 - Evaluation of the initial tender responses will consist of Mandatory Pass/Fail Questions and subsequently if the Bidder is compliant will be evaluated as follows: o Written Award Stage 25%. o Cost - 40% o Social Value -10% Following evaluation of the written tender, social value and cost evaluation those Bidders that are within 25 marks of each other will be invited to participate in the presentation/dialogue phase. Stage 2 - Presentation / Dialogue meetings - Those Bidders invited to participate in the Presentation / Dialogue phase will deliver a presentation, scored in accordance with the points framework marking scheme as detailed in the ITT and as per presentation questions detailed in Appendix 8 of the tender documentation, weighted 25%. A preferred bidder(s) will then be identified based on their Cost, Quality, Social Value and Presentation score." }, "submissionMethodDetails": "You should submit your completed responses by uploading via our e-procurement portal. The Tender documents are available for unrestricted and full direct access, free of charge: Providers must register with the system to be able to participate and download the Tender documents. Warwickshire's e-portal web address is: https://in-tendhost.co.uk/warwickshirecc/aspx/Home If you have any questions regarding this Tender exercise, then please upload via the correspondence function on our portal (https://in-tendhost.co.uk/warwickshirecc/aspx/Home)", "submissionTerms": { "electronicSubmissionPolicy": "allowed", "languages": [ "en" ] }, "tenderPeriod": { "endDate": "2025-12-18T12:00:00Z" }, "enquiryPeriod": { "endDate": "2025-12-11T12:00:00Z" }, "awardPeriod": { "endDate": "2026-02-02T23:59:59Z" }, "documents": [ { "id": "conflictOfInterest", "documentType": "conflictOfInterest", "description": "Not published" }, { "id": "076098-2025", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/076098-2025", "datePublished": "2025-11-21T14:36:53Z", "format": "text/html" } ], "hasRecurrence": true, "recurrence": { "dates": [ { "startDate": "2031-06-15T23:59:59+01:00" } ] } }, "language": "en", "bids": { "statistics": [ { "id": "1", "measure": "bids", "value": 8, "relatedLot": "1" }, { "id": "2", "measure": "finalStageBids", "value": 5, "relatedLot": "1" }, { "id": "3", "measure": "smeFinalStageBids", "value": 5, "relatedLot": "1" }, { "id": "4", "measure": "vcseFinalStageBids", "value": 0, "relatedLot": "1" } ] }, "awards": [ { "id": "1", "title": "WAR - Health and Safety Accident Software.", "status": "pending", "date": "2026-02-09T00:00:00Z", "value": { "amountGross": 256200, "amount": 213500, "currency": "GBP" }, "mainProcurementCategory": "services", "aboveThreshold": true, "suppliers": [ { "id": "GB-COH-SC164270", "name": "EVOTIX LIMITED" } ], "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "48000000", "description": "Software package and information systems" }, { "scheme": "CPV", "id": "72222300", "description": "Information technology services" }, { "scheme": "CPV", "id": "72260000", "description": "Software-related services" } ], "deliveryAddresses": [ { "region": "UKG13", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "standstillPeriod": { "endDate": "2026-02-23T23:59:59+00:00" }, "contractPeriod": { "startDate": "2026-03-01T00:00:00Z", "endDate": "2028-02-28T23:59:59Z", "maxExtentDate": "2032-02-28T23:59:59Z" }, "hasRenewal": true, "renewal": { "description": "The service can be extended at the Council's discretion from the 01/03/28 - 28/02/2032, as required." }, "relatedLots": [ "1" ], "documents": [ { "id": "013080-2026", "documentType": "awardNotice", "noticeType": "UK6", "description": "Contract award notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/013080-2026", "datePublished": "2026-02-12T15:54:48Z", "format": "text/html" } ], "assessmentSummariesDateSent": "2026-02-12T00:00:00Z", "milestones": [ { "id": "1", "type": "futureSignatureDate", "dueDate": "2026-02-25T23:59:59Z", "status": "scheduled" } ] } ] }