{ "tag": [ "compiled" ], "id": "ocds-h6vhtk-05a552-2025-09-30T16:53:35+01:00", "date": "2025-09-30T16:53:35+01:00", "ocid": "ocds-h6vhtk-05a552", "initiationType": "tender", "parties": [ { "id": "GB-PPON-PPBL-4276-QHPM", "name": "The Police, Fire and Crime Commissioner for Essex", "identifier": { "scheme": "GB-PPON", "id": "PPBL-4276-QHPM" }, "address": { "streetAddress": "Kelvedon Park, London Road, Rivenhall", "locality": "Witham", "postalCode": "CM8 3HB", "country": "GB", "countryName": "United Kingdom", "region": "UKH34" }, "contactPoint": { "email": "hannah.parfitt@tlt.com" }, "roles": [ "buyer" ], "details": { "url": "https://7force.force.com", "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } }, { "id": "GB-PPON-PLZD-7548-CLJY", "name": "The Police and Crime Commissioner for Kent", "identifier": { "scheme": "GB-PPON", "id": "PLZD-7548-CLJY" }, "address": { "streetAddress": "Kent Police HQ, Sutton Road", "locality": "Maidstone", "postalCode": "ME15 9BZ", "country": "GB", "countryName": "United Kingdom", "region": "UKJ45" }, "contactPoint": { "email": "hannah.parfitt@tlt.com" }, "roles": [ "buyer" ], "details": { "url": "https://7force.force.com", "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - 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sub-central government" } ] } }, { "id": "GB-PPON-PPMD-2748-DXXY", "name": "The Police and Crime Commissioner for Hertfordshire", "identifier": { "scheme": "GB-PPON", "id": "PPMD-2748-DXXY" }, "address": { "streetAddress": "Harpenden Police Station, 13 Vaughan Road", "locality": "Harpenden", "postalCode": "AL5 4GZ", "country": "GB", "countryName": "United Kingdom", "region": "UKH23" }, "contactPoint": { "email": "hannah.parfitt@tlt.com" }, "roles": [ "buyer" ], "details": { "url": "https://7force.force.com", "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthoritySubCentralGovernment", "description": "Public authority - sub-central government" } ] } } ], "buyer": { "id": "GB-PPON-PPBL-4276-QHPM", "name": "The Police, Fire and Crime Commissioner for Essex" }, "tender": { "id": "ocds-h6vhtk-05a552", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Records Management System Gen 2", "description": "This project will look to procure a replacement Records Management System (RMS), for the following 7 Forces: Bedfordshire, Cambridgeshire, Hertfordshire, Kent, Essex, Norfolk & Suffolk. The current RMS is widely used as a day-to-day business tool covering the functions of Investigation (Crime) Management; Intelligence and Defendant Management (Custody and Case Preparation). This is a critical system for Forces.", "status": "active", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "79996100", "description": "Records management" }, { "scheme": "CPV", "id": "48780000", "description": "System, storage and content management software package" }, { "scheme": "CPV", "id": "72212783", "description": "Content management software development services" } ], "deliveryAddresses": [ { "region": "UK", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" }, { "id": "2", "additionalClassifications": [ { "scheme": "CPV", "id": "79996100", "description": "Records management" }, { "scheme": "CPV", "id": "48780000", "description": "System, storage and content management software package" }, { "scheme": "CPV", "id": "72212783", "description": "Content management software development services" } ], "deliveryAddresses": [ { "region": "UK", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "2" } ], "value": { "amountGross": 540000000, "amount": 450000000, "currency": "GBP" }, "procurementMethod": "selective", "procurementMethodDetails": "Competitive flexible procedure", "procedure": { "features": "This project will look to procure a replacement Records Management System, for the following 7 Forces: Bedfordshire, Cambridgeshire, Hertfordshire, Kent, Essex, Norfolk and Suffolk. The Authority reserves the right to refine the award criteria in accordance with Section 24 of the Procurement Act 2023." }, "mainProcurementCategory": "services", "aboveThreshold": true, "participationFees": [ { "id": "ocds-h6vhtk-05a552", "type": [ "win" ], "description": "An administration charge of 1% per year of the contract value of each call-off contract will be payable by the supplier to the 7F Commercial Services for the costs of administering the framework agreement, for the duration of each call-off contract." } ], "techniques": { "hasFrameworkAgreement": true, "frameworkAgreement": { "maximumParticipants": 1, "method": "withoutReopeningCompetition", "periodRationale": "This is a contract for a critical RMS, which will require significant years of Testing, Training, Implementation etc.", "type": "open", "buyerCategories": "UK Police Forces", "description": "Single Supplier Framework" } }, "submissionMethodDetails": "https://7force.force.com", "submissionTerms": { "electronicSubmissionPolicy": "allowed", "languages": [ "en" ] }, "expressionOfInterestDeadline": "2025-10-27T12:00:00Z", "enquiryPeriod": { "endDate": "2025-10-21T12:00:00+01:00" }, "awardPeriod": { "endDate": "2026-09-07T23:59:59+01:00" }, "lots": [ { "id": "1", "title": "RMS and Associated Services to 7F", "description": "Records Management Solution (RMS) and Associated Services to the specifically named Authorities: * Kent Police * Essex Police * Norfolk Police * Suffolk Police * Bedfordshire Police * Cambridgeshire Police * Hertfordshire Police", "status": "active", "value": { "amountGross": 120000000, "amount": 100000000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "quality", "name": "Quality", "description": "Stage 2 Quality Criteria - 90% Stage 3 Quality Criteria - 70% Stage 4 Quality Criteria - 40%", "numbers": [ { "number": 90, "weight": "percentageExact" } ] }, { "type": "price", "name": "Price", "description": "Stage 2 Price Criteria - 10% Stage 3 Price Criteria - 30% Stage 4 Price Criteria - 60%", "numbers": [ { "number": 10, "weight": "percentageExact" } ] } ] }, "contractPeriod": { "startDate": "2026-10-16T00:00:00+01:00", "endDate": "2036-10-15T23:59:59+01:00", "maxExtentDate": "2041-10-15T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "1 period of 5 years" } }, { "id": "2", "title": "RMS and Associated Services to all other UK Police Forces", "description": "Records Management Solution and Associated Services to all other UK Police Forces", "status": "active", "value": { "amountGross": 420000000, "amount": 350000000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "quality", "name": "Quality", "description": "Stage 2 Quality Criteria - 90% Stage 3 Quality Criteria - 70% Stage 4 Quality Criteria - 40%", "numbers": [ { "number": 90, "weight": "percentageExact" } ] }, { "type": "price", "name": "Price", "description": "Stage 2 Price Criteria - 10% Stage 3 Price Criteria - 30% Stage 4 Price Criteria - 60%", "numbers": [ { "number": 10, "weight": "percentageExact" } ] } ] }, "contractPeriod": { "startDate": "2026-10-16T00:00:00+01:00", "endDate": "2036-10-15T23:59:59+01:00", "maxExtentDate": "2041-10-15T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "1 period of 5 years" } } ], "lotDetails": { "awardCriteria": { "description": "Lot 1 - 7 named Police Forces Lot 2 - all other UK Police Forces" } }, "documents": [ { "id": "conflictOfInterest", "documentType": "conflictOfInterest", "description": "Not published" }, { "id": "061053-2025", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/061053-2025", "datePublished": "2025-09-30T16:53:35+01:00", "format": "text/html" } ], "riskDetails": "1. Performance Failure - during implementation and/or the life of the contract. 2. Complex Interoperability with systems & software across the region. 3. Inadequate Security & Cyber security controls. 4. Difficulty with access to legacy data /transition of historical data into the new system. 5. Inability or restrictions with the Integration of the solution with current Force systems." }, "language": "en" }