{ "tag": [ "compiled" ], "id": "ocds-h6vhtk-05d579-2025-11-18T15:16:12Z", "date": "2025-11-18T15:16:12Z", "ocid": "ocds-h6vhtk-05d579", "initiationType": "tender", "parties": [ { "id": "GB-PPON-PDNN-2773-HVYN", "name": "Ministry of Justice", "identifier": { "scheme": "GB-PPON", "id": "PDNN-2773-HVYN" }, "address": { "streetAddress": "102 Petty France", "locality": "London", "postalCode": "SW1H 9AJ", "country": "GB", "countryName": "United Kingdom", "region": "UKI32" }, "contactPoint": { "email": "commercial.prisoneducation@justice.gov.uk" }, "roles": [ "buyer" ], "details": { "url": "https://www.gov.uk/government/organisations/ministry-of-justice/about/procurement", "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicAuthorityCentralGovernment", "description": "Public authority - central government" } ] } }, { "id": "GB-PPON-PDGW-6391-PLVW", "name": "Greenwich Lesiure Ltd", "identifier": { "scheme": "GB-PPON", "id": "PDGW-6391-PLVW" }, "address": { "streetAddress": "Middlegate House", "locality": "London", "postalCode": "SE18 6SX", "country": "GB", "countryName": "United Kingdom", "region": "UKI51" }, "contactPoint": { "email": "rebecca.gediking@gll.org.uk" }, "roles": [ "supplier" ], "details": { "scale": "large", "vcse": true, "publicServiceMissionOrganization": false, "shelteredWorkshop": false } } ], "buyer": { "id": "GB-PPON-PDNN-2773-HVYN", "name": "Ministry of Justice" }, "tender": { "id": "ocds-h6vhtk-05d579", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Provision of Library Services for HMP Bure, HMP Norwich, HMP Wayland and HMP The Mount", "description": "A contract to provide and safeguard statutory provision of prison library services at HMP Bure, HMP Norwich, HMP The Mount and HMP Wayland.", "status": "complete", "procurementMethod": "direct", "procurementMethodDetails": "Direct award", "procurementMethodRationale": "The direct award of library services to the supplier are strictly necessary for reasons of extreme and unavoidable urgency. The Ministry of Justice has a legal requirement to secure the provision of education and training for prisoners (Apprenticeships, Skills, Children and Learning Act 2009). Section 86 of the Apprenticeships, Skills, Children and Learning Act 2009 provides that the Secretary of State must secure the provision of such education and training facilities as he/she considers appropriate for education and training suitable to the requirements of prisoners. The incumbent library supplier advised that they would be unable to continue providing a service due to their contractual arrangements ceasing with the local authority on 30th June 2025. This resulted in the supplier going into termination as this represented the majority of their business and they were unable to continue operations due to the loss of this local authority contract. This created a huge challenge for the Authority because there is a statutory obligation to provide prison library services and service provision cannot disrupted. Given these reasons of extreme and unavoidable urgency, these services could not be awarded on the basis of a competitive tendering procedure (due to timescales involved and that the supplier only provided 2 months notice of cessation of business). The urgency is unavoidable as it is not attributable to any act or omission of the contracting authority and could not have been reasonably foreseen by the contracting authority. The business owner's requirement is to maintain current delivery and system stability, with future contracts being based on the services currently delivered, with all Terms and Conditions and contract value remaining unchanged. The actual contract date is 02/07/2025-31/03/2029.", "specialRegime": [ "lightTouch" ], "lots": [ { "id": "1", "status": "complete" } ], "documents": [ { "id": "conflictOfInterest", "documentType": "conflictOfInterest", "description": "Not published" } ], "riskDetails": "The actual contract date is 02/07/2025-31/03/2029. Due to the urgency and short timescale resulted in this notice not being completed in the correct governance.", "procurementMethodRationaleClassifications": [ { "id": "urgency" } ] }, "awards": [ { "id": "1", "title": "con_25268 Contract for the Provision of Library Services at HMP Bure HMP Norwich HMP The Mount and HMP Wayland", "status": "active", "value": { "amountGross": 2103041.73, "amount": 1752534.78, "currency": "GBP" }, "mainProcurementCategory": "services", "aboveThreshold": true, "suppliers": [ { "id": "GB-PPON-PDGW-6391-PLVW", "name": "Greenwich Lesiure Ltd" } ], "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "75231230", "description": "Prison services" } ], "relatedLot": "1" } ], "contractPeriod": { "startDate": "2025-11-06T00:00:00+00:00", "endDate": "2029-03-31T23:59:59+01:00", "maxExtentDate": "2032-03-31T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "The Customer may extend the Contract for a period of three (3) periods of twelve (12) Months up to a maximum of thirty-six (36) Months by giving not less than three (3) Months' notice in writing to the Supplier prior to the Expiry Date. The terms and conditions of the Contract shall apply throughout any such extended period as updated from time to time. Please note that the actual contract date is 02/07/2025-31/03/2029." }, "relatedLots": [ "1" ], "documents": [ { "id": "069052-2025", "documentType": "awardNotice", "noticeType": "UK5", "description": "Transparency notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/069052-2025", "datePublished": "2025-10-28T15:20:15Z", "format": "text/html" }, { "id": "071468-2025", "documentType": "awardNotice", "noticeType": "UK6", "description": "Contract award notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/071468-2025", "datePublished": "2025-11-06T09:11:52Z", "format": "text/html" }, { "id": "071628-2025", "documentType": "awardNotice", "noticeType": "UK6", "description": "Contract award notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/071628-2025", "datePublished": "2025-11-06T13:19:01Z", "format": "text/html" }, { "id": "074834-2025", "documentType": "awardNotice", "noticeType": "UK5", "description": "Transparency notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/074834-2025", "datePublished": "2025-11-18T15:01:23Z", "format": "text/html" }, { "id": "074840-2025", "documentType": "awardNotice", "noticeType": "UK6", "description": "Contract award notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/074840-2025", "datePublished": "2025-11-18T15:06:55Z", "format": "text/html" } ], "milestones": [ { "id": "1", "type": "futureSignatureDate", "dueDate": "2025-11-06T23:59:59+00:00", "status": "scheduled" } ], "date": "2025-06-30T00:00:00+01:00", "amendments": [ { "id": "071628-2025", "description": "Amendment to the contract values" }, { "id": "074834-2025", "description": "Correction to the contract start date in 'Other information'." }, { "id": "074840-2025", "description": "Correction to the contract start date." } ] } ], "language": "en", "contracts": [ { "id": "1", "awardID": "1", "status": "active", "period": { "startDate": "2025-11-06T00:00:00+00:00", "endDate": "2029-03-31T23:59:59+01:00", "maxExtentDate": "2032-03-31T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "The Customer may extend the Contract for a period of three (3) periods of twelve (12) Months up to a maximum of thirty-six (36) Months by giving not less than three (3) Months' notice in writing to the Supplier prior to the Expiry Date. The terms and conditions of the Contract shall apply throughout any such extended period as updated from time to time. Please note that the actual contract date is 02/07/2025-31/03/2029." }, "value": { "amountGross": 2103041.73, "amount": 1752534.78, "currency": "GBP" }, "aboveThreshold": true, "dateSigned": "2025-11-06T00:00:00+00:00", "documents": [ { "id": "071469-2025", "documentType": "contractNotice", "noticeType": "UK7", "description": "Contract details notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/071469-2025", "datePublished": "2025-11-06T09:16:20Z", "format": "text/html" }, { "id": "071633-2025", "documentType": "contractNotice", "noticeType": "UK7", "description": "Contract details notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/071633-2025", "datePublished": "2025-11-06T13:20:34Z", "format": "text/html" }, { "id": "074850-2025", "documentType": "contractNotice", "noticeType": "UK7", "description": "Contract details notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/074850-2025", "datePublished": "2025-11-18T15:16:12Z", "format": "text/html" } ], "amendments": [ { "id": "071633-2025", "description": "Amendment to the contract values" }, { "id": "074850-2025", "description": "Correction to the contract start date." } ] } ] }