{ "tag": [ "compiled" ], "id": "ocds-h6vhtk-05db16-2026-02-18T14:09:42Z", "date": "2026-02-18T14:09:42Z", "ocid": "ocds-h6vhtk-05db16", "description": "(SC Ref:822690)", "initiationType": "tender", "tender": { "id": "410SSS-ENU-2425-0127-PRF763", "legalBasis": { "id": "32014L0024", "scheme": "CELEX" }, "title": "Audio-Visual Support Services for University Graduation Ceremonies", "status": "complete", "classification": { "scheme": "CPV", "id": "79952000", "description": "Event services" }, "mainProcurementCategory": "services", "description": "The provision of audio-visual support services to Queen Margaret University and Edinburgh Napier University for their Graduation Ceremonies in the City of Edinburgh Council's Usher Hall venue. These include provision of audio-visual equipment, lighting and electrical connections, and the actual filming, display, projection (and potentially live streaming) and archiving of the Graduation ceremonies for the actual graduation audiences and participants, marketing and PR purposes, and historical records.", "value": { "amount": 400000, "currency": "GBP" }, "lots": [ { "id": "1", "description": "The Universities require the services of specialist audio-visual companies to film, record and near-live webcast their Graduation Ceremonies that take place in The Usher Hall, Edinburgh. This includes the provision, installation and set-up, and post-event removal of the necessary equipment. These services are vital to the performance of the ceremonies, to ensure that these high-profile, prestigious events are captured and broadcast on the day of Graduations for internal and external participants; for marketing and external affairs purposes; and as an historical archived record to be viewed on the Universities' websites for the foreseeable future.", "awardCriteria": { "criteria": [ { "name": "Production and post-production facilities and resources.", "type": "quality", "description": "15%" }, { "name": "Account Manager and Account Management, including post-event reviews, dispute resolution, escalation routes and contacts.", "type": "quality", "description": "10%" }, { "name": "Technical Innovation and Sustainability, including energy efficient equipment and ethical supply chain.", "type": "quality", "description": "10%" }, { "name": "Project Plan and event project management.", "type": "quality", "description": "15%" }, { "name": "Methodology, composition and rationale of proposed equipment selection.", "type": "quality", "description": "20%" }, { "name": "Delivery of local value add and social benefits, aimed at UG and PG placements, and possibly CPD for ENU/QMU staff.", "type": "quality", "description": "10%" }, { "type": "price", "description": "20%" }, { "name": "Production and post-production facilities and resources.", "type": "quality", "description": "15%" }, { "name": "Account Manager and Account Management, including post-event reviews, dispute resolution, escalation routes and contacts.", "type": "quality", "description": "10%" }, { "name": "Technical Innovation and Sustainability, including energy efficient equipment and ethical supply chain.", "type": "quality", "description": "10%" }, { "name": "Project Plan and event project management.", "type": "quality", "description": "15%" }, { "name": "Methodology, composition and rationale of proposed equipment selection.", "type": "quality", "description": "20%" }, { "name": "Delivery of local value add and social benefits, aimed at UG and PG placements, and possibly CPD for ENU/QMU staff.", "type": "quality", "description": "10%" }, { "type": "price", "description": "20%" } ] }, "value": { "amount": 400000, "currency": "GBP" }, "contractPeriod": { "durationInDays": 1080 }, "hasRenewal": true, "renewal": { "description": "The contract is scheduled to run for an Initial Period of three years, with optional extensions of 2 X 1 years to be exercised at the Universities' sole discretion. The estimated contract value figure is calculated for a 5-year term." }, "submissionTerms": { "variantPolicy": "allowed" }, "hasOptions": false, "status": "cancelled" } ], "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "92111210", "description": "Advertising film production" } ], "deliveryAddresses": [ { "region": "UKM73" }, { "region": "UKM73" } ], "deliveryLocation": { "description": "The City of Edinburgh Council's Usher Hall concert hall, Lothian Rd, Edinburgh EH1 2EA." }, "relatedLot": "1" } ], "submissionMethod": [ "electronicSubmission" ], "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/", "selectionCriteria": { "criteria": [ { "type": "suitability", "description": "Bidders must have, or be able to demonstrate that they will have, at the commencement of contract date, approved audio-visual service provider status with the City of Edinburgh's Usher Hall venue.", "appliesTo": [ "supplier" ] }, { "type": "economic", "description": "Tenderers will be required to have a minimum \"specific\" yearly turnover of no less than twice the value of the contract for each of the last 2 years, in the business area covered by the contract. Tenderers will be required to provide 2 years audited accounts or equivalent when requested prior to the confirmation by the Universities of the successful Tenderer. Tenderers must meet the minimum standards of liquidity ratios detailed below. It is a requirement of this contract that the Tenderers will hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below.", "minimum": "For Financial years 2023 and 2024, a minimum current ratio (current assets divided by current liabilities) of no less than 1.5 A minimum acid test or quick ratio (current liquid assets divided by current liabilities) of no less than 1.0 A minimum specific annual turnover of 800,000 GBP. Public and Product Liability Insurance = 1,000,000 GBP. Employers' Liability Insurance = 5,000,000 GBP. Professional Indemnity Insurance = 1,000,000 GBP.", "appliesTo": [ "supplier" ] }, { "type": "technical", "description": "Bidders must be pre-approved by the Graduations Ceremonies venue as an audio-visual services provider.", "minimum": "Bidders must be pre-approved by The City of Edinburgh Council's Usher Hall venue as an audio-visual services provider. Contact details for the events staff at The Usher Hall are Richard Eggleton and Linda Alexander. Telephone +44 (0)131 228 1155 or e-mail customer.enquiries@usherhall.co.uk", "appliesTo": [ "supplier" ] } ] }, "otherRequirements": { "requiresStaffNamesAndQualifications": true }, "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "coveredBy": [ "GPA" ], "tenderPeriod": { "endDate": "2025-12-08T12:00:00Z" }, "submissionTerms": { "languages": [ "en" ], "bidValidityPeriod": { "durationInDays": 90 } }, "awardPeriod": { "startDate": "2025-12-08T13:00:00Z" }, "bidOpening": { "date": "2025-12-08T13:00:00Z" }, "hasRecurrence": false, "contractTerms": { "hasElectronicOrdering": true, "electronicInvoicingPolicy": "allowed", "hasElectronicPayment": true } }, "parties": [ { "id": "GB-FTS-130479", "name": "Edinburgh Napier University", "identifier": { "legalName": "Edinburgh Napier University", "id": "SC018373" }, "address": { "streetAddress": "Sighthill Campus, 9 Sighthill Court", "locality": "EDINBURGH", "region": "UKM75", "postalCode": "EH11 4BN", "countryName": "United Kingdom" }, "contactPoint": { "name": "Chang Wang-Smith, Procurement Portfolio Manager", "email": "C.Wang-Smith@napier.ac.uk", "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/" }, "roles": [ "buyer" ], "details": { "url": "http://www.napier.ac.uk", "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00340", "classifications": [ { "id": "BODY_PUBLIC", "scheme": "TED_CA_TYPE", "description": "Body governed by public law" }, { "id": "09", "scheme": "COFOG", "description": "Education" } ] } }, { "id": "GB-FTS-45292", "name": "Queen Margaret University", "identifier": { "legalName": "Queen Margaret University" }, "address": { "streetAddress": "Queen Margaret University Drive", "locality": "Musselburgh", "region": "UKM73", "postalCode": "EH21 6UU", "countryName": "United Kingdom" }, "contactPoint": { "telephone": "+44 1314740000", "email": "Helpdesk@qmu.ac.uk" }, "roles": [ "buyer" ], "details": { "url": "http://www.qmu.ac.uk/", "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00364" } }, { "id": "GB-FTS-52662", "name": "Edinburgh Sheriff Court and Justice of the Peace Court", "identifier": { "legalName": "Edinburgh Sheriff Court and Justice of the Peace Court" }, "address": { "streetAddress": "Sheriff Court House, 27 Chambers Street", "locality": "EDINBURGH", "postalCode": "EH1 1LB", "countryName": "United Kingdom" }, "contactPoint": { "telephone": "+44 1312252525", "email": "edinburgh@scotcourts.gov.uk" }, "roles": [ "reviewBody", "mediationBody" ], "details": { "url": "https://www.scotcourts.gov.uk/courts-and-tribunals/courts-tribunals-and-office-locations/find-us/edinburgh-sheriff-court-and-justice-of-the-peace-court/" } }, { "id": "GB-FTS-174798", "name": "Catalyst Event Production Services", "identifier": { "legalName": "Catalyst Event Production Services" }, "address": { "streetAddress": "Wicks O Baiglie Road", "locality": "Bridge of Earn", "region": "UK", "postalCode": "PH29AL", "countryName": "United Kingdom" }, "contactPoint": { "telephone": "+44 7767252802" }, "roles": [ "supplier" ], "details": { "scale": "sme" } } ], "buyer": { "id": "GB-FTS-130479", "name": "Edinburgh Napier University" }, "links": [ { "rel": "canonical", "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000797550" }, { "rel": "canonical", "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000797550" } ], "language": "en", "awards": [ { "id": "014809-2026-410SSS-ENU-2425-0127-PRF763-1", "relatedLots": [ "1" ], "status": "active", "suppliers": [ { "id": "GB-FTS-174798", "name": "Catalyst Event Production Services" } ] } ], "contracts": [ { "id": "014809-2026-410SSS-ENU-2425-0127-PRF763-1", "awardID": "014809-2026-410SSS-ENU-2425-0127-PRF763-1", "status": "active", "value": { "amount": 380935.14, "currency": "GBP" }, "dateSigned": "2026-02-04T00:00:00Z" } ], "bids": { "statistics": [ { "id": "1", "measure": "bids", "relatedLot": "1", "value": 7 }, { "id": "2", "measure": "smeBids", "relatedLot": "1", "value": 7 }, { "id": "3", "measure": "foreignBidsFromEU", "relatedLot": "1", "value": 0 }, { "id": "4", "measure": "foreignBidsFromNonEU", "relatedLot": "1", "value": 0 }, { "id": "5", "measure": "electronicBids", "relatedLot": "1", "value": 7 } ] } }