{ "tag": [ "compiled" ], "id": "ocds-h6vhtk-05dc42-2025-12-11T09:48:12Z", "date": "2025-12-11T09:48:12Z", "ocid": "ocds-h6vhtk-05dc42", "initiationType": "tender", "parties": [ { "id": "GB-COH-02456393", "name": "THE HORNIMAN PUBLIC MUSEUM AND PUBLIC PARK TRUST", "identifier": { "scheme": "GB-COH", "id": "02456393" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PZRB-3443-MXPW" } ], "address": { "streetAddress": "100 London Road", "locality": "London", "postalCode": "SE23 3PQ", "country": "GB", "countryName": "United Kingdom", "region": "UKI44" }, "contactPoint": { "name": "Jonathan Whitson Cloud", "email": "jwhitsoncloud@horniman.ac.uk", "telephone": "+442081613500" }, "roles": [ "buyer" ], "details": { "classifications": [ { "id": "publicAuthorityCentralGovernment", "scheme": "UK_CA_TYPE", "description": "Public authority - central government" } ] } } ], "buyer": { "id": "GB-COH-02456393", "name": "THE HORNIMAN PUBLIC MUSEUM AND PUBLIC PARK TRUST" }, "tender": { "id": "ocds-h6vhtk-05dc42", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Collections Management System Replacement", "description": "The Horniman Museum and Gardens (HMG) is seeking to replace its end-of-life collections management system with a new, digital-first solution that will enhance efficiency, transparency, and best practice across its diverse collections and related activities. This project will span three to four years, focusing initially on data migration, followed by phased development and alignment of functions and procedures. The Horniman Museum and Gardens' current collections management system is used to catalogue and manage diverse collections including Natural History, Anthropology, Musical Instruments, Living collections (an aquarium, a butterfly house, a small zoo, the gardens), a Handling Collection, an Archive, and items of value and interest that are not part of any formal collection. The system supports the 21 Spectrum procedures, but only partially. A core objective of this project is to develop new digital first procedures, aligned with and supported by the new system, promoting efficiency, transparency and museum best practice.", "status": "active", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "48100000", "description": "Industry specific software package" }, { "scheme": "CPV", "id": "48600000", "description": "Database and operating software package" }, { "scheme": "CPV", "id": "92510000", "description": "Library and archive services" }, { "scheme": "CPV", "id": "92521000", "description": "Museum services" } ], "deliveryAddresses": [ { "region": "UKC", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKD", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKE", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKF", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKG", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKH", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKI", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKJ", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKK", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKC", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKD", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKE", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKF", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKG", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKH", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKI", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKJ", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKK", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "value": { "amountGross": 115200, "amount": 96000, "currency": "GBP" }, "procurementMethod": "open", "procurementMethodDetails": "Below threshold - open competition", "mainProcurementCategory": "services", "aboveThreshold": false, "submissionMethodDetails": "Submissions should be made to Jonathan Whitson Cloud at jwhitsoncloud@horniman.ac.uk . Secure SharePoint directories can be made available for the upload of submissions, upon request.", "submissionTerms": { "electronicSubmissionPolicy": "notAllowed" }, "tenderPeriod": { "endDate": "2026-01-31T23:59:00Z" }, "enquiryPeriod": { "endDate": "2026-01-19T23:59:00Z" }, "lots": [ { "id": "1", "status": "active", "value": { "amountGross": 115200, "amount": 96000, "currency": "GBP" }, "contractPeriod": { "startDate": "2026-04-01T00:00:00+01:00", "endDate": "2030-03-31T23:59:59+01:00" }, "hasOptions": true, "options": { "description": "Options are described in the attached Invitation to Tender document." }, "awardCriteria": { "description": "Evaluation will take place in two phases: 1) Evaluation of written submissions - Written submissions will be evaluated against core requirements on a simple pass/fail basis -Other elements will be scored and weighted as follows: Cost 40% Other submission requirements 60% 2) Evaluation of performance at interview - Interviews will be lengthy (over one or two days or more) and will involve diverse staff requesting live demonstrations of how the proposed system meets their needs. An indication of the functions to be demonstrated will be provided in advance, but this may not be comprehensive, and some requests may be off-the-cuff. - All staff participating in these interviews will score against their needs, and against the experience of interacting with supplier representatives." } } ], "documents": [ { "id": "L-1", "documentType": "technicalSpecifications", "description": "Spectrum is the UK museum collections management standard", "url": "https://collectionstrust.org.uk/spectrum/" }, { "id": "A-7479", "documentType": "biddingDocuments", "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-7479", "format": "application/pdf" }, { "id": "A-7480", "documentType": "biddingDocuments", "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-7480", "format": "application/pdf" }, { "id": "071818-2025", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/071818-2025", "datePublished": "2025-11-06T18:20:07Z", "format": "text/html" }, { "id": "A-9027", "documentType": "biddingDocuments", "description": "This Invitation to Tender was AMENDED on 10th Dec 2026. Changes, marked in red, include a significant alteration to the timeline of the project, and some minor clarifications of requirements.", "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-9027", "format": "application/pdf" }, { "id": "081770-2025", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/081770-2025", "datePublished": "2025-12-11T09:48:12Z", "format": "text/html" } ], "amendments": [ { "id": "081770-2025", "description": "This Invitation to Tender was AMENDED on 10th Dec 2026. Changes, marked in red on the Invitation to Tender document, include a significant alteration to the timeline of the project, and some minor clarifications of requirements." } ] }, "language": "en" }