{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-05dc5b-2026-03-09T11:23:20Z",
    "date": "2026-03-09T11:23:20Z",
    "ocid": "ocds-h6vhtk-05dc5b",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PQBL-2673-MVYG",
            "name": "Tower Hamlets",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PQBL-2673-MVYG"
            },
            "address": {
                "streetAddress": "New Town Hall",
                "locality": "London",
                "postalCode": "E1 1BJ",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKI42"
            },
            "contactPoint": {
                "name": "Tolulope Shodipo",
                "email": "tolulope.shodipo@towerhamlets.gov.uk",
                "telephone": "+44 2073644099"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.towerhamlets.gov.uk",
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        },
        {
            "id": "GB-PPON-PDBW-6541-ZPYV",
            "name": "The FilmFixer Ltd",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PDBW-6541-ZPYV"
            },
            "address": {
                "streetAddress": "57- 59 Great Suffolk Street",
                "locality": "London",
                "postalCode": "SE1 0BB",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKI44"
            },
            "contactPoint": {
                "email": "info@filmfixer.co.uk"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "vcse": false,
                "publicServiceMissionOrganization": false,
                "shelteredWorkshop": false
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PQBL-2673-MVYG",
        "name": "Tower Hamlets"
    },
    "planning": {
        "noEngagementNoticeRationale": "A preliminary market engagement notice was not published for this procurement as sufficient engagement and research had already been undertaken prior to the tender process. Informal consultations were carried out during the project planning stage to assess supplier capability, service delivery approaches, and indicative costs. It was determined that a further formal preliminary market engagement would not add produce new insights. Proceeding directly to tender was therefore considered a proportionate and efficient approach that maintains both transparency and value for money."
    },
    "tender": {
        "id": "CO6119A",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "CO6119A Film Location Contract",
        "description": "The London Borough of Tower Hamlets is seeking to to appoint a Film Locations Management company to co-ordinate and manage all filming activity across Council managed assets. Through this approach, the Council can continue to ensure that filming activity is safe, well managed and generates income to support Council services. The appointed contractor will be required to provide all staffing to process film licenses and provide marketing and online resources to promote assets.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "92000000",
                        "description": "Recreational, cultural and sporting services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKI",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 5400000,
            "amount": 4500000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "specialRegime": [
            "concession"
        ],
        "aboveThreshold": true,
        "coveredBy": [
            "GPA"
        ],
        "submissionMethodDetails": "https://www.londontenders.org/ All bidders need to be registered on Proactis/Due North in order to access this opportunity through the London Tenders portal.",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2025-12-12T12:00:00+00:00"
        },
        "enquiryPeriod": {
            "endDate": "2025-12-03T17:00:00+00:00"
        },
        "awardPeriod": {
            "endDate": "2026-01-28T23:59:59+00:00"
        },
        "lots": [
            {
                "id": "1",
                "status": "complete",
                "value": {
                    "amountGross": 5400000,
                    "amount": 4500000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "cost",
                            "name": "Cost",
                            "numbers": [
                                {
                                    "number": 50,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Quality and Social Value",
                            "description": "Quality = 40% Social Value = 10%",
                            "numbers": [
                                {
                                    "number": 50,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "The legal and financial capacity conditions of participation will be clearly set out in the Invitation to Tender document"
                        },
                        {
                            "type": "technical",
                            "description": "The technical ability conditions of participation will be clearly set out in the Invitation to Tender document"
                        }
                    ]
                },
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2026-04-01T00:00:00+01:00",
                    "endDate": "2029-03-31T23:59:59+01:00",
                    "maxExtentDate": "2031-03-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Up to 24 month extension at the Council's discretion"
                }
            }
        ],
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "071865-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/071865-2025",
                "datePublished": "2025-11-07T09:43:48Z",
                "format": "text/html"
            }
        ],
        "hasRecurrence": true,
        "recurrence": {
            "dates": [
                {
                    "startDate": "2030-04-10T23:59:59+01:00"
                }
            ]
        },
        "contractTerms": {
            "financialTerms": "Please see Contract for full details"
        }
    },
    "language": "en",
    "bids": {
        "details": [
            {
                "id": "1",
                "status": "valid",
                "tenderers": [
                    {
                        "id": "GB-PPON-PDBW-6541-ZPYV",
                        "name": "The FilmFixer Ltd"
                    }
                ],
                "relatedLots": [
                    "1"
                ]
            }
        ],
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "value": 3,
                "relatedLot": "1"
            },
            {
                "id": "2",
                "measure": "finalStageBids",
                "value": 1,
                "relatedLot": "1"
            },
            {
                "id": "3",
                "measure": "smeFinalStageBids",
                "value": 1,
                "relatedLot": "1"
            },
            {
                "id": "4",
                "measure": "vcseFinalStageBids",
                "value": 0,
                "relatedLot": "1"
            }
        ]
    },
    "awards": [
        {
            "id": "1",
            "title": "CO6119A Film Location Contract",
            "status": "active",
            "date": "2026-01-12T00:00:00+00:00",
            "value": {
                "amountGross": 5400000,
                "amount": 4500000,
                "currency": "GBP"
            },
            "mainProcurementCategory": "services",
            "aboveThreshold": true,
            "suppliers": [
                {
                    "id": "GB-PPON-PDBW-6541-ZPYV",
                    "name": "The FilmFixer Ltd"
                }
            ],
            "items": [
                {
                    "id": "1",
                    "additionalClassifications": [
                        {
                            "scheme": "CPV",
                            "id": "92000000",
                            "description": "Recreational, cultural and sporting services"
                        }
                    ],
                    "deliveryAddresses": [
                        {
                            "region": "UKI",
                            "country": "GB",
                            "countryName": "United Kingdom"
                        },
                        {
                            "region": "UKI",
                            "country": "GB",
                            "countryName": "United Kingdom"
                        }
                    ],
                    "relatedLot": "1"
                }
            ],
            "standstillPeriod": {
                "endDate": "2026-02-02T23:59:59+00:00"
            },
            "contractPeriod": {
                "startDate": "2026-04-01T00:00:00+01:00",
                "endDate": "2029-03-31T23:59:59+01:00",
                "maxExtentDate": "2029-04-02T23:59:59+01:00"
            },
            "hasRenewal": true,
            "renewal": {
                "description": "24 Months extension available"
            },
            "relatedLots": [
                "1"
            ],
            "documents": [
                {
                    "id": "005965-2026",
                    "documentType": "awardNotice",
                    "noticeType": "UK6",
                    "description": "Contract award notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/005965-2026",
                    "datePublished": "2026-01-22T17:00:18Z",
                    "format": "text/html"
                }
            ],
            "assessmentSummariesDateSent": "2026-01-22T00:00:00+00:00",
            "milestones": [
                {
                    "id": "1",
                    "type": "futureSignatureDate",
                    "dueDate": "2026-02-23T23:59:59+00:00",
                    "status": "scheduled"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "1",
            "awardID": "1",
            "title": "CO6119A Film Location Contract",
            "status": "active",
            "period": {
                "startDate": "2026-04-01T00:00:00+01:00",
                "endDate": "2029-03-31T23:59:59+01:00",
                "maxExtentDate": "2031-03-31T23:59:59+01:00"
            },
            "hasRenewal": true,
            "renewal": {
                "description": "Up to 24 month extension at the Council's discretion"
            },
            "value": {
                "amountGross": 5400000,
                "amount": 4500000,
                "currency": "GBP"
            },
            "aboveThreshold": true,
            "dateSigned": "2026-03-05T00:00:00+00:00",
            "agreedMetrics": [
                {
                    "id": "1",
                    "title": "Filming Days Facilitated",
                    "observations": [
                        {
                            "id": "frequency",
                            "period": {
                                "durationInMonths": 12
                            }
                        }
                    ]
                },
                {
                    "id": "2",
                    "title": "Compliance Rate"
                },
                {
                    "id": "3",
                    "title": "Community Impact"
                },
                {
                    "id": "4",
                    "title": "Web Directory Accuracy",
                    "observations": [
                        {
                            "id": "frequency",
                            "period": {
                                "durationInMonths": 1
                            }
                        }
                    ]
                },
                {
                    "id": "5",
                    "title": "Reporting"
                },
                {
                    "id": "6",
                    "title": "Revenue Generation"
                }
            ],
            "documents": [
                {
                    "id": "020799-2026",
                    "documentType": "contractNotice",
                    "noticeType": "UK7",
                    "description": "Contract details notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/020799-2026",
                    "datePublished": "2026-03-09T11:23:20Z",
                    "format": "text/html"
                }
            ]
        }
    ]
}