{ "tag": [ "compiled" ], "id": "ocds-h6vhtk-05dcc8-2026-04-10T10:07:21+01:00", "date": "2026-04-10T10:07:21+01:00", "ocid": "ocds-h6vhtk-05dcc8", "initiationType": "tender", "parties": [ { "id": "GB-PPON-PTQN-1833-ZMYL", "name": "Stafford Borough Council", "identifier": { "scheme": "GB-PPON", "id": "PTQN-1833-ZMYL" }, "address": { "streetAddress": "Civic Centre, Riverside", "locality": "Stafford", "postalCode": "ST16 3AQ", "country": "GB", "countryName": "United Kingdom", "region": "UKG24" }, "contactPoint": { "email": "michelle.davies@staffordshire.gov.uk" }, "roles": [ "buyer" ], "details": { "url": "https://www.staffordbc.gov.uk/", "classifications": [ { "id": "publicAuthoritySubCentralGovernment", "scheme": "UK_CA_TYPE", "description": "Public authority - sub-central government" } ] } }, { "id": "GB-COH-04868851", "name": "EMERYS MONUMENTAL SERVICES LIMITED", "identifier": { "scheme": "GB-COH", "id": "04868851" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PLBZ-8711-YMYQ" } ], "address": { "streetAddress": "The Laurels, County Road", "locality": "Staffs", "postalCode": "ST16 2PU", "country": "GB", "countryName": "United Kingdom", "region": "UKG24" }, "contactPoint": { "email": "stones@emerys.co.uk" }, "roles": [ "supplier" ], "details": { "url": "http://www.emerysmonumental.co.uk", "scale": "sme", "vcse": false } }, { "id": "GB-COH-00890557", "name": "ODLINGS LIMITED", "identifier": { "scheme": "GB-COH", "id": "00890557" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PVVP-1279-MLTT" } ], "address": { "streetAddress": "Bridgwater House 2 Hayward Business Centre", "locality": "Havant", "postalCode": "PO9 2NL", "country": "GB", "countryName": "United Kingdom", "region": "UKJ35" }, "contactPoint": { "email": "nikki.easby@odlings.co.uk" }, "roles": [ "supplier" ], "details": { "url": "http://www.columbaria.co.uk", "scale": "sme", "vcse": false } } ], "buyer": { "id": "GB-PPON-PTQN-1833-ZMYL", "name": "Stafford Borough Council" }, "tender": { "id": "IA3660", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Framework Agreement for the provision of Memorial Supplies and Services", "description": "Stafford Borough Council has awarded a Framework Agreement for the provision of Memorial Supplies and Services. The scope of activity is to provide memorial supplies and services across three cemeteries (3 lots) in Stafford Borough, they are Tixall Road Cemetery, Eccleshall Road Cemetery and Stone Cemetery.", "status": "complete", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "39296000", "description": "Funeral supplies" }, { "scheme": "CPV", "id": "98370000", "description": "Funeral and related services" } ], "deliveryAddresses": [ { "region": "UKG2", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" }, { "id": "2", "additionalClassifications": [ { "scheme": "CPV", "id": "39296000", "description": "Funeral supplies" }, { "scheme": "CPV", "id": "98370000", "description": "Funeral and related services" } ], "deliveryAddresses": [ { "region": "UKG2", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "2" }, { "id": "3", "additionalClassifications": [ { "scheme": "CPV", "id": "39296000", "description": "Funeral supplies" }, { "scheme": "CPV", "id": "98370000", "description": "Funeral and related services" } ], "deliveryAddresses": [ { "region": "UKG2", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "3" } ], "value": { "amountGross": 234000, "amount": 195000, "currency": "GBP" }, "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "mainProcurementCategory": "services", "additionalProcurementCategories": [ "goods" ], "aboveThreshold": true, "coveredBy": [ "GPA" ], "techniques": { "hasFrameworkAgreement": true, "frameworkAgreement": { "maximumParticipants": 3, "method": "withoutReopeningCompetition", "type": "closed", "description": "Stafford Borough Council has procured a Framework Agreement for the provision of Memorial Supplies and Services. The scope of activity is to provide memorial supplies and services across three cemeteries in Stafford Borough, they are Tixall Road Cemetery, Eccleshall Road Cemetery and Stone Cemetery. Lot 1. Rowan Garden and Gazebo Cremated Remains Plaques Lot 2. Rowan Garden (K-Plot) Cremated Remains Plaques Lot 3. Sanctum Cremated Remains Plaques and Dovecote Memorial Plaques Each lot has awarded a single supplier." } }, "submissionMethodDetails": "The tender documents are available through the e-tendering system 'Proactis'. https://supplierlive.proactisp2p.com All bids must be submitted back to Proactis prior to the tender deadline. Any questions regarding the tender must go through the e-tendering system via the message function.", "submissionTerms": { "electronicSubmissionPolicy": "allowed", "languages": [ "en" ] }, "tenderPeriod": { "endDate": "2025-12-09T12:00:00Z" }, "enquiryPeriod": { "endDate": "2025-12-02T23:59:00Z" }, "awardPeriod": { "endDate": "2026-01-23T23:59:59Z" }, "lots": [ { "id": "1", "title": "Rowan Garden & Gazebo Cremated Remains Plaques", "status": "complete", "value": { "amountGross": 108000, "amount": 90000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "quality", "name": "Memorial supplies & Services (Cremated Remains)", "numbers": [ { "number": 15, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Deliveries and Collections", "numbers": [ { "number": 20, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Environmental", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "price", "name": "Price", "numbers": [ { "number": 60, "weight": "percentageExact" } ] } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "1) Confirmation of insurances" }, { "type": "technical", "description": "1) CAS: Health and Safety (an exemption can be provided rather than answering the questions)" } ] }, "suitability": { "sme": true, "vcse": true }, "contractPeriod": { "startDate": "2026-03-01T00:00:00Z", "endDate": "2028-02-29T23:59:59Z", "maxExtentDate": "2030-02-28T23:59:59Z" }, "hasRenewal": true, "renewal": { "description": "2 x 1 years from the 1st March 2028 to 28th February 2029 and 1st March 2029 to 28th February 2030" } }, { "id": "2", "title": "Rowan Garden (K-Plot) Cremated Remains Plaques", "status": "complete", "value": { "amountGross": 24000, "amount": 20000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "quality", "name": "Memorial supplies & Services (Cremated Remains)", "numbers": [ { "number": 15, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Deliveries and Collections", "numbers": [ { "number": 20, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Environmental", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "price", "name": "Price", "numbers": [ { "number": 60, "weight": "percentageExact" } ] } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "1) Confirmation of insurances" }, { "type": "technical", "description": "1) CAS: Health and Safety (an exemption can be provided rather than answering the questions)" } ] }, "suitability": { "sme": true, "vcse": true }, "contractPeriod": { "startDate": "2026-03-01T00:00:00Z", "endDate": "2028-02-29T23:59:59Z", "maxExtentDate": "2030-02-28T23:59:59Z" }, "hasRenewal": true, "renewal": { "description": "2 x 1 years from the 1st March 2028 to 28th February 2029 and 1st March 2029 to 28th February 2030" } }, { "id": "3", "title": "Sanctum Cremated Remains Plaques and Dovecote Memorial Plaques", "status": "complete", "value": { "amountGross": 102000, "amount": 85000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "quality", "name": "Memorial supplies & Services (Cremated Remains)", "numbers": [ { "number": 15, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Deliveries and Collections", "numbers": [ { "number": 20, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Environmental", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "price", "name": "Price", "numbers": [ { "number": 60, "weight": "percentageExact" } ] } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "1) Confirmation of insurances" }, { "type": "technical", "description": "1) CAS: Health and Safety (an exemption can be provided rather than answering the questions)" } ] }, "suitability": { "sme": true, "vcse": true }, "contractPeriod": { "startDate": "2026-03-01T00:00:00Z", "endDate": "2028-02-29T23:59:59Z", "maxExtentDate": "2030-02-28T23:59:59Z" }, "hasRenewal": true, "renewal": { "description": "2 x 1 years from the 1st March 2028 to 28th February 2029 and 1st March 2029 to 28th February 2030" } } ], "lotDetails": { "awardCriteriaDetails": "Number of suppliers to be awarded - One Supplier per Lot" }, "documents": [ { "id": "conflictOfInterest", "documentType": "conflictOfInterest", "description": "Not published" }, { "id": "A-7481", "documentType": "biddingDocuments", "description": "eTendering Portal User Guide", "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-7481", "format": "application/pdf" }, { "id": "072029-2025", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/072029-2025", "datePublished": "2025-11-07T13:12:58Z", "format": "text/html" } ], "hasRecurrence": true, "recurrence": { "dates": [ { "startDate": "2029-09-01T23:59:59+01:00" } ] }, "riskDetails": "Local Government Re-organisation 1.1 In December 2024 the Government issued a White Paper on Local Government Re-Organisation entitled the \"English Devolution White Paper\". 1.2 In March 2025, Stafford Borough Council submitted their suggested re-organisation plan to the Government and are awaiting a response. 1.3 Final proposals will be submitted in November 2025 and implementation of the changes is expected by Government to be by 2028 at the earliest. 1.4 Whilst the expected impact of most changes to Local Government will be settled at government level (Change in Law) please be aware that it may be government policy or expedient that any affected party will be recommended to agree bi-lateral or multi-lateral changes to their existing contractual arrangements. 1.5 Updates on proposals and changes can be found on the Stafford website. 2 The parties agree that in the event of a Local Government Re-organisation:- 2.1 that reorganisation of local authorities may result in the transfer, assignment or novation of this Agreement in whole or in part to a successor authority or successor authorities. Such transfer assignment or novation shall not constitute a breach or require consent and the [contracting party] consents to the transfer assignment or novation of this Agreement in whole or in parts to any successor authority(ies) established under the local government reorganisation legislation and that as a consequence, the obligations and rights under this Agreement shall continue to apply and be enforceable by or against any successor authority(ies) following a local government reorganisation; and 2.2 the parties acknowledge that if applicable the Transfer of Undertakings (Protection of Employment) Regulations 2006 may apply and agree to comply with all consequential and reasonable obligations arising thereunder. 2.3 the parties acknowledge that any new organisation(s) may utilise or create and manage all and any existing or required framework agreements relating to the provision of the goods and services provided under this current agreement." }, "language": "en", "bids": { "statistics": [ { "id": "1", "measure": "bids", "value": 3, "relatedLot": "1" }, { "id": "2", "measure": "finalStageBids", "value": 3, "relatedLot": "1" }, { "id": "3", "measure": "smeFinalStageBids", "value": 3, "relatedLot": "1" }, { "id": "4", "measure": "vcseFinalStageBids", "value": 0, "relatedLot": "1" }, { "id": "5", "measure": "bids", "value": 3, "relatedLot": "2" }, { "id": "6", "measure": "finalStageBids", "value": 3, "relatedLot": "2" }, { "id": "7", "measure": "smeFinalStageBids", "value": 3, "relatedLot": "2" }, { "id": "8", "measure": "vcseFinalStageBids", "value": 0, "relatedLot": "2" }, { "id": "9", "measure": "bids", "value": 2, "relatedLot": "3" }, { "id": "10", "measure": "finalStageBids", "value": 2, "relatedLot": "3" }, { "id": "11", "measure": "smeFinalStageBids", "value": 2, "relatedLot": "3" }, { "id": "12", "measure": "vcseFinalStageBids", "value": 0, "relatedLot": "3" } ] }, "awards": [ { "id": "1", "title": "Lot 1. Rowan Garden & Gazebo Cremated Remains Plaques", "status": "active", "date": "2026-03-16T00:00:00Z", "value": { "amountGross": 108000, "amount": 90000, "currency": "GBP" }, "mainProcurementCategory": "services", "additionalProcurementCategories": [ "goods" ], "aboveThreshold": false, "suppliers": [ { "id": "GB-COH-04868851", "name": "EMERYS MONUMENTAL SERVICES LIMITED" } ], "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "39296000", "description": "Funeral supplies" }, { "scheme": "CPV", "id": "98370000", "description": "Funeral and related services" } ], "deliveryAddresses": [ { "region": "UKG2", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKG2", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "contractPeriod": { "startDate": "2026-05-01T00:00:00+01:00", "endDate": "2028-04-30T23:59:59+01:00", "maxExtentDate": "2030-04-30T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "2 x 1 years from the 1st May 2028 to 30th April 2029 and 1st May 2029 to 30th April 2030" }, "relatedLots": [ "1" ], "documents": [ { "id": "023887-2026", "documentType": "awardNotice", "noticeType": "UK6", "description": "Contract award notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/023887-2026", "datePublished": "2026-03-17T10:36:36Z", "format": "text/html" } ], "assessmentSummariesDateSent": "2026-03-17T00:00:00Z", "milestones": [ { "id": "1", "type": "futureSignatureDate", "dueDate": "2026-04-30T23:59:59+01:00", "status": "scheduled" } ] }, { "id": "2", "title": "Lot 2. Rowan Garden (K-Plot) Cremated Remains Plaques", "status": "active", "date": "2026-03-16T00:00:00Z", "value": { "amountGross": 24000, "amount": 20000, "currency": "GBP" }, "mainProcurementCategory": "services", "additionalProcurementCategories": [ "goods" ], "aboveThreshold": false, "suppliers": [ { "id": "GB-COH-04868851", "name": "EMERYS MONUMENTAL SERVICES LIMITED" } ], "items": [ { "id": "2", "additionalClassifications": [ { "scheme": "CPV", "id": "39296000", "description": "Funeral supplies" }, { "scheme": "CPV", "id": "98370000", "description": "Funeral and related services" } ], "deliveryAddresses": [ { "region": "UKG2", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKG2", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "2" } ], "contractPeriod": { "startDate": "2026-05-01T00:00:00+01:00", "endDate": "2028-04-30T23:59:59+01:00", "maxExtentDate": "2030-04-30T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "2 x 1 years from the 1st May 2028 to 30th April 2029 and 1st May 2029 to 30th April 2030" }, "relatedLots": [ "2" ], "documents": [ { "id": "023887-2026", "documentType": "awardNotice", "noticeType": "UK6", "description": "Contract award notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/023887-2026", "datePublished": "2026-03-17T10:36:36Z", "format": "text/html" } ], "assessmentSummariesDateSent": "2026-03-17T00:00:00Z", "milestones": [ { "id": "1", "type": "futureSignatureDate", "dueDate": "2026-04-30T23:59:59+01:00", "status": "scheduled" } ] }, { "id": "3", "title": "Lot 3. Sanctum Cremated Remains Plaques and Dovecote Memorial Plaques", "status": "active", "date": "2026-03-16T00:00:00Z", "value": { "amountGross": 102000, "amount": 85000, "currency": "GBP" }, "mainProcurementCategory": "services", "additionalProcurementCategories": [ "goods" ], "aboveThreshold": false, "suppliers": [ { "id": "GB-COH-00890557", "name": "ODLINGS LIMITED" } ], "items": [ { "id": "3", "additionalClassifications": [ { "scheme": "CPV", "id": "39296000", "description": "Funeral supplies" }, { "scheme": "CPV", "id": "98370000", "description": "Funeral and related services" } ], "deliveryAddresses": [ { "region": "UKG2", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKG2", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "3" } ], "contractPeriod": { "startDate": "2026-05-01T00:00:00+01:00", "endDate": "2028-04-30T23:59:59+01:00", "maxExtentDate": "2030-04-30T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "2 x 1 years from the 1st May 2028 to 30th April 2029 and 1st May 2029 to 30th April 2030" }, "relatedLots": [ "3" ], "documents": [ { "id": "023887-2026", "documentType": "awardNotice", "noticeType": "UK6", "description": "Contract award notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/023887-2026", "datePublished": "2026-03-17T10:36:36Z", "format": "text/html" } ], "assessmentSummariesDateSent": "2026-03-17T00:00:00Z", "milestones": [ { "id": "1", "type": "futureSignatureDate", "dueDate": "2026-04-30T23:59:59+01:00", "status": "scheduled" } ] } ], "contracts": [ { "id": "1", "awardID": "1", "title": "Lot 1. Rowan Garden and Gazebo Plaques", "status": "active", "period": { "startDate": "2026-04-13T00:00:00+01:00", "endDate": "2028-04-12T23:59:59+01:00", "maxExtentDate": "2030-04-12T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "2 x 1 years from the 13th April 2028 to 12th April 2029 and 13th April 2029 to 12th April 2030" }, "value": { "amountGross": 108000, "amount": 90000, "currency": "GBP" }, "aboveThreshold": false, "dateSigned": "2026-03-31T00:00:00+01:00", "documents": [ { "id": "A-14405", "documentType": "contractSigned", "description": "Memorial_Supplies_&_Services_Call Off Terms_Below-Threshold_03.12.25_clean.docx", "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-14405", "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document" }, { "id": "032679-2026", "documentType": "contractNotice", "noticeType": "UK7", "description": "Contract details notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/032679-2026", "datePublished": "2026-04-10T10:07:21+01:00", "format": "text/html" } ] }, { "id": "2", "awardID": "2", "title": "Lot 2. Rowan Garden Plaques", "status": "active", "period": { "startDate": "2026-04-13T00:00:00+01:00", "endDate": "2028-04-12T23:59:59+01:00", "maxExtentDate": "2030-04-12T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "2 x 1 years from the 13th April 2028 to 12th April 2029 and 13th April 2029 to 12th April 2030" }, "value": { "amountGross": 24000, "amount": 20000, "currency": "GBP" }, "aboveThreshold": false, "dateSigned": "2026-03-31T00:00:00+01:00", "documents": [ { "id": "A-14406", "documentType": "contractSigned", "description": "Memorial_Supplies_&_Services_Call Off Terms_Below-Threshold_03.12.25_clean.docx", "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-14406", "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document" }, { "id": "032679-2026", "documentType": "contractNotice", "noticeType": "UK7", "description": "Contract details notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/032679-2026", "datePublished": "2026-04-10T10:07:21+01:00", "format": "text/html" } ] }, { "id": "3", "awardID": "3", "title": "Lot 3. Sanctum Cremated Remains Plaques", "status": "active", "period": { "startDate": "2026-04-13T00:00:00+01:00", "endDate": "2028-04-12T23:59:59+01:00", "maxExtentDate": "2030-04-12T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "2 x 1 years from the 13th April 2028 to 12th April 2029 and 13th April 2029 to 12th April 2030" }, "value": { "amountGross": 102000, "amount": 85000, "currency": "GBP" }, "aboveThreshold": false, "dateSigned": "2026-03-31T00:00:00+01:00", "documents": [ { "id": "A-14407", "documentType": "contractSigned", "description": "Memorial_Supplies_&_Services_Call Off Terms_Below-Threshold_03.12.25_clean.docx", "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-14407", "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document" }, { "id": "032679-2026", "documentType": "contractNotice", "noticeType": "UK7", "description": "Contract details notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/032679-2026", "datePublished": "2026-04-10T10:07:21+01:00", "format": "text/html" } ] } ] }