{ "tag": [ "compiled" ], "id": "ocds-h6vhtk-05df2f-2026-03-05T11:32:38Z", "date": "2026-03-05T11:32:38Z", "ocid": "ocds-h6vhtk-05df2f", "initiationType": "tender", "parties": [ { "id": "GB-PPON-PRNP-1874-YZZR", "name": "Hull City Council", "identifier": { "scheme": "GB-PPON", "id": "PRNP-1874-YZZR" }, "address": { "streetAddress": "The Guildhall, Alfred Gelder Street", "locality": "Hull", "postalCode": "HU1 2AA", "country": "GB", "countryName": "United Kingdom", "region": "UKE11" }, "contactPoint": { "name": "Claire Willingham", "email": "c.willingham@hullcc.gov.uk", "telephone": "+44 1482616052" }, "roles": [ "buyer" ], "details": { "url": "https://www.hull.gov.uk/", "classifications": [ { "id": "publicAuthoritySubCentralGovernment", "scheme": "UK_CA_TYPE", "description": "Public authority - sub-central government" } ] } }, { "id": "GB-PPON-PHQW-2148-BMRR", "name": "EPICompany Limited", "identifier": { "scheme": "GB-PPON", "id": "PHQW-2148-BMRR" }, "address": { "streetAddress": "3 Alfred Street", "locality": "Hull", "postalCode": "HU32DD", "country": "GB", "countryName": "United Kingdom", "region": "UKE11" }, "contactPoint": { "email": "joshua.bell@eventsandproductions.co.uk", "telephone": "+44 1482298998" }, "roles": [ "supplier" ], "details": { "scale": "sme", "vcse": false, "publicServiceMissionOrganization": false, "shelteredWorkshop": false } } ], "buyer": { "id": "GB-PPON-PRNP-1874-YZZR", "name": "Hull City Council" }, "planning": { "milestones": [ { "id": "engagement", "type": "engagement", "description": "https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=99747&B=", "dueDate": "2025-11-25T23:59:59Z", "status": "scheduled" } ], "documents": [ { "id": "073019-2025", "documentType": "marketEngagementNotice", "noticeType": "UK2", "description": "Preliminary market engagement notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/073019-2025", "datePublished": "2025-11-12T09:30:53Z", "format": "text/html" } ] }, "tender": { "id": "CW/2025", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Events Management", "description": "Hull City Council (The Authority) on behalf of Hull Culture and Leisure has awarded a contract to EPICompany Limited to provide Event Management Services. The tender was an open competitive procedure consisting of a one stage process. The contract is anticipated to commence 5 March 2026 ending by 4 March 2029 with an option to extend for a period of 2 years. The Authority has estimated the value of the Services to be PS70,000 per annum.", "items": [ { "id": "LOT-0000", "additionalClassifications": [ { "scheme": "CPV", "id": "79952000", "description": "Event services" }, { "scheme": "CPV", "id": "79952100", "description": "Cultural event organisation services" } ], "deliveryAddresses": [ { "region": "UK", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKE11", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "LOT-0000" } ], "value": { "amountGross": 252000, "amount": 210000, "currency": "GBP" }, "mainProcurementCategory": "services", "aboveThreshold": true, "lots": [ { "id": "LOT-0000", "suitability": { "sme": true, "vcse": true }, "contractPeriod": { "startDate": "2026-02-17T00:00:00Z", "endDate": "2029-02-16T23:59:59Z", "maxExtentDate": "2031-02-16T23:59:59Z" }, "hasRenewal": true, "status": "complete", "value": { "amountGross": 252000, "amount": 210000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "quality", "name": "Relevant Experience", "numbers": [ { "number": 20, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Delivery Methodology", "numbers": [ { "number": 20, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Health & Safety - Contractors and Service Providers", "numbers": [ { "number": 10, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Health & Safety - Members of the Public", "numbers": [ { "number": 10, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Skills and Knowledge", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Social Value- Work Placement Opportunities", "numbers": [ { "number": 2.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Social Value- Skills", "numbers": [ { "number": 2.5, "weight": "percentageExact" } ] }, { "type": "price", "name": "Price", "numbers": [ { "number": 30, "weight": "percentageExact" } ] } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "ITT Response - Procurement Specific Questionnaire made available via YORtender https://yortender.eu-supply.com" }, { "type": "technical", "description": "ITT Response - Procurement Specific Questionnaire made available via YORtender https://yortender.eu-supply.com" } ] }, "renewal": { "description": "There will be an option to extend for a period of 1 x 2 year period," } } ], "communication": { "futureNoticeDate": "2025-12-15T23:59:59Z" }, "status": "complete", "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "coveredBy": [ "GPA" ], "submissionMethodDetails": "https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=99748&TID105011&B=", "submissionTerms": { "electronicSubmissionPolicy": "allowed", "languages": [ "en" ] }, "tenderPeriod": { "endDate": "2026-01-23T12:00:00+00:00" }, "enquiryPeriod": { "endDate": "2026-01-16T23:55:00+00:00" }, "awardPeriod": { "endDate": "2026-02-09T23:59:59Z" }, "documents": [ { "id": "conflictOfInterest", "documentType": "conflictOfInterest", "description": "Not published" }, { "id": "084289-2025", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/084289-2025", "datePublished": "2025-12-18T12:00:31Z", "format": "text/html" } ], "hasRecurrence": true, "recurrence": { "dates": [ { "startDate": "2030-11-01T23:59:59Z" } ] }, "contractTerms": { "financialTerms": "30 days payment terms" }, "riskDetails": "Further details of risks to contract performance can be found in the Invitation to Tender Documents, please see below list: Staff shortages Recruitment issues System Failures - Third Party Software system failures. Subcontractors - use of subcontractors to deliver all or part of the service can no longer deliver due to insolvency or other circumstances. Changes in law - If an area is likely to have a known change in law but unsure on dates of implementation or modifications ." }, "language": "en", "bids": { "details": [ { "id": "1", "status": "valid", "tenderers": [ { "id": "GB-PPON-PHQW-2148-BMRR", "name": "EPICOMPANY LIMITED" } ], "relatedLots": [ "LOT-0000" ] } ], "statistics": [ { "id": "1", "measure": "bids", "value": 1, "relatedLot": "LOT-0000" }, { "id": "2", "measure": "finalStageBids", "value": 1, "relatedLot": "LOT-0000" }, { "id": "3", "measure": "smeFinalStageBids", "value": 1, "relatedLot": "LOT-0000" }, { "id": "4", "measure": "vcseFinalStageBids", "value": 0, "relatedLot": "LOT-0000" } ] }, "awards": [ { "id": "1", "title": "Events Management", "status": "active", "date": "2026-02-20T00:00:00Z", "value": { "amountGross": 252000, "amount": 210000, "currency": "GBP" }, "mainProcurementCategory": "services", "aboveThreshold": true, "suppliers": [ { "id": "GB-PPON-PHQW-2148-BMRR", "name": "EPICompany Limited" } ], "items": [ { "id": "LOT-0000", "additionalClassifications": [ { "scheme": "CPV", "id": "79952100", "description": "Cultural event organisation services" } ], "deliveryAddresses": [ { "region": "UKE11", "country": "GB", "countryName": "United Kingdom" }, { "region": "UK", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "LOT-0000" } ], "standstillPeriod": { "endDate": "2026-03-03T23:59:59+00:00" }, "contractPeriod": { "startDate": "2026-03-05T00:00:00Z", "endDate": "2029-03-04T23:59:59Z", "maxExtentDate": "2031-03-04T23:59:59Z" }, "hasRenewal": true, "renewal": { "description": "1 extension of 2 years" }, "relatedLots": [ "LOT-0000" ], "documents": [ { "id": "015809-2026", "documentType": "awardNotice", "noticeType": "UK6", "description": "Contract award notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/015809-2026", "datePublished": "2026-02-20T16:00:53Z", "format": "text/html" } ], "assessmentSummariesDateSent": "2026-02-20T00:00:00Z", "milestones": [ { "id": "1", "type": "futureSignatureDate", "dueDate": "2026-03-05T23:59:59Z", "status": "scheduled" } ] } ], "contracts": [ { "id": "1", "awardID": "1", "title": "Events Management", "status": "active", "period": { "startDate": "2026-03-05T00:00:00Z", "endDate": "2029-03-04T23:59:59Z", "maxExtentDate": "2031-03-03T23:59:59Z" }, "hasRenewal": true, "renewal": { "description": "Option to extend for 2 years." }, "value": { "amountGross": 252000, "amount": 210000, "currency": "GBP" }, "aboveThreshold": true, "dateSigned": "2026-03-05T00:00:00Z", "documents": [ { "id": "019833-2026", "documentType": "contractNotice", "noticeType": "UK7", "description": "Contract details notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/019833-2026", "datePublished": "2026-03-05T11:32:38Z", "format": "text/html" } ] } ] }