{ "tag": [ "compiled" ], "id": "ocds-h6vhtk-05ef7f-2025-12-05T11:42:13Z", "date": "2025-12-05T11:42:13Z", "ocid": "ocds-h6vhtk-05ef7f", "initiationType": "tender", "parties": [ { "id": "GB-COH-IP18766R", "name": "Hafod Housing Association", "identifier": { "scheme": "GB-COH", "id": "IP18766R" }, "address": { "streetAddress": "St Hilary Court", "locality": "CARDIFF", "postalCode": "CF5 6ES", "country": "GB", "countryName": "United Kingdom", "region": "UKL22" }, "contactPoint": { "name": "Robyn Hughes", "email": "robyn.hughes@hafod.org.uk" }, "roles": [ "buyer" ], "details": { "url": "http://https://www.hafod.org.uk/", "classifications": [ { "id": "publicUndertaking", "scheme": "UK_CA_TYPE", "description": "Public undertaking" }, { "id": "GB-WLS", "scheme": "UK_CA_DEVOLVED_REGULATIONS", "description": "Welsh devolved regulations apply" } ] } } ], "buyer": { "id": "GB-COH-IP18766R", "name": "Hafod Housing Association" }, "planning": { "noEngagementNoticeRationale": "Time constraints" }, "tender": { "id": "2025H000038.02", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "2025H000038.02 Grounds Maintenance", "description": "Hafod requires a Supplier to undertake works/services for the provision of Grounds Maintenance.The areas in scope of this requirement, cover properties in the following local authorities:- Bridgend - Caerphilly - Cardiff - Vale of Glamorgan - Rhondda Cynan Taff - Merthyr Tydfil - Torfaen - Newport The Contract term will be for 2 years initially with an option to extend for a further 2 + 2 years.The contract will be split by regional area. The lots will be as follows:- Lot 1 : Rhondda Cynon Taf- Lot 2: Cardiff, Torfaen & Newport- Lot 3: The Vale- Lot 4: BridgendThe estimated start date for the contract is April 2026.", "status": "active", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "77314000", "description": "Grounds maintenance services" }, { "scheme": "CPV", "id": "77310000", "description": "Planting and maintenance services of green areas" } ], "deliveryAddresses": [ { "region": "UKL1", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" }, { "id": "2", "additionalClassifications": [ { "scheme": "CPV", "id": "77314000", "description": "Grounds maintenance services" }, { "scheme": "CPV", "id": "77310000", "description": "Planting and maintenance services of green areas" } ], "deliveryAddresses": [ { "region": "UKL22", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKL21", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "2" }, { "id": "3", "additionalClassifications": [ { "scheme": "CPV", "id": "77314000", "description": "Grounds maintenance services" }, { "scheme": "CPV", "id": "77310000", "description": "Planting and maintenance services of green areas" } ], "deliveryAddresses": [ { "region": "UKL22", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "3" }, { "id": "4", "additionalClassifications": [ { "scheme": "CPV", "id": "77314000", "description": "Grounds maintenance services" }, { "scheme": "CPV", "id": "77310000", "description": "Planting and maintenance services of green areas" } ], "deliveryAddresses": [ { "region": "UKL17", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "4" } ], "value": { "amountGross": 1972217, "amount": 1643515, "currency": "GBP" }, "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "mainProcurementCategory": "services", "aboveThreshold": true, "submissionMethodDetails": "https://etenderwales.bravosolution.co.uk/", "submissionTerms": { "electronicSubmissionPolicy": "allowed", "languages": [ "en" ] }, "tenderPeriod": { "endDate": "2026-01-23T00:00:00+00:00" }, "enquiryPeriod": { "endDate": "2026-01-16T12:00:00+00:00" }, "awardPeriod": { "endDate": "2026-03-02T23:59:59+00:00" }, "lots": [ { "id": "1", "title": "Rhondda Cynon Taf", "description": "Please see tender documents as published on Etenderwales.", "status": "active", "value": { "amountGross": 418076, "amount": 348397, "currency": "GBP" }, "awardCriteria": { "weightingDescription": "Price 30.00 Quality 70.00", "criteria": [ { "type": "price", "name": "Pricing", "description": "Weighting 30.00" }, { "type": "quality", "name": "Quality", "description": "Quality weighting 70.00" } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "Please see Etender Wales" }, { "type": "technical", "description": "Please see etender wales" } ] }, "suitability": { "sme": true, "vcse": true }, "contractPeriod": { "startDate": "2026-04-01T00:00:00+01:00", "endDate": "2028-03-31T23:59:59+01:00", "maxExtentDate": "2032-03-31T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "contract can be extended for a further 2 + 2 years." }, "hasOptions": true, "options": { "description": "As Hafod adopt new sites, sites may be added to the scope of the contract." } }, { "id": "2", "title": "Cardiff, Torfaen & Newport", "description": "Please refer to the tender documents", "status": "active", "value": { "amountGross": 660410, "amount": 550342, "currency": "GBP" }, "awardCriteria": { "weightingDescription": "Price 30.00 Quality 70.00", "criteria": [ { "type": "price", "name": "Price", "description": "30.00" }, { "type": "quality", "name": "Quality", "description": "70.00" } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "Please see Etenderwales" }, { "type": "technical", "description": "Please see etenderwales" } ] }, "suitability": { "sme": true, "vcse": true }, "contractPeriod": { "startDate": "2026-04-01T00:00:00+01:00", "endDate": "2028-03-31T23:59:59+01:00", "maxExtentDate": "2032-03-31T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "Can be extended for 2 + 2 years" }, "hasOptions": true, "options": { "description": "Bidders may submit tenders for one, several, or all of the available lots. There is no restriction on the number of lots that may be awarded to a single bidder. Each lot will be evaluated independently, and contracts may be awarded for any combination of lots, depending on the outcomes of the evaluation process." } }, { "id": "3", "title": "The Vale", "description": "Please refer to the tender documents found in Etenderwales", "status": "active", "value": { "amountGross": 310928, "amount": 259107, "currency": "GBP" }, "awardCriteria": { "weightingDescription": "Price: 30.00 Quality: 70.00", "criteria": [ { "type": "quality", "name": "Quality", "description": "70.00" }, { "type": "price", "name": "Price", "description": "30.00" } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "Please see Etender Wales" }, { "type": "technical", "description": "Please see etender wales" } ] }, "suitability": { "sme": true, "vcse": true }, "contractPeriod": { "startDate": "2026-04-01T00:00:00+01:00", "endDate": "2028-03-31T23:59:59+01:00", "maxExtentDate": "2032-03-31T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "Contract can be extended for a further 2 + 2 years" }, "hasOptions": true, "options": { "description": "Bidders may submit tenders for one, several, or all of the available lots. There is no restriction on the number of lots that may be awarded to a single bidder. Each lot will be evaluated independently, and contracts may be awarded for any combination of lots, depending on the outcomes of the evaluation process." } }, { "id": "4", "title": "Bridgend", "description": "For lot 4: Please refer to documents attached in etenderwales", "status": "active", "value": { "amountGross": 582803, "amount": 485669, "currency": "GBP" }, "awardCriteria": { "weightingDescription": "Quality 70.00 Price 30.00", "criteria": [ { "type": "price", "name": "Price", "description": "30.00" }, { "type": "quality", "name": "Quality", "description": "70.00" } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "Please see etender wales" }, { "type": "technical", "description": "Please see etender wales" } ] }, "suitability": { "sme": true, "vcse": true }, "contractPeriod": { "startDate": "2026-04-01T00:00:00+01:00", "endDate": "2028-03-31T23:59:59+01:00", "maxExtentDate": "2032-03-31T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "can extend for a further 2 + 2 years" }, "hasOptions": true, "options": { "description": "As Hafod adopts new sites, sites may be added to the scope of the contract." } } ], "lotDetails": { "awardCriteriaDetails": "Bidders may submit tenders for one, several, or all of the available lots. There is no restriction on the number of lots that may be awarded to a single bidder. Each lot will be evaluated independently, and contracts may be awarded for any combination of lots, depending on the outcomes of the evaluation process." }, "documents": [ { "id": "conflictOfInterest", "documentType": "conflictOfInterest", "description": "Not published" }, { "id": "080076-2025", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/080076-2025", "datePublished": "2025-12-05T11:42:13Z", "format": "text/html" } ], "contractTerms": { "financialTerms": "30 days" }, "riskDetails": "The following known risks have been identified: Sites may be added or removed during the contract, written agreement from both parties will be sought prior to addition. Weather conditions and rescheduling (see schedule 1). Poor performance (see schedule 1) Ad Hoc works such e.g. emergency tree works (See schedule 1 for more information)" }, "language": "en" }