{ "tag": [ "compiled" ], "id": "ocds-h6vhtk-060615-2026-03-12T11:50:14Z", "date": "2026-03-12T11:50:14Z", "ocid": "ocds-h6vhtk-060615", "initiationType": "tender", "parties": [ { "id": "GB-PPON-PYVX-2132-JNMM", "name": "The Association of North East Councils Limited", "identifier": { "scheme": "GB-PPON", "id": "PYVX-2132-JNMM" }, "address": { "streetAddress": "Northern Design Centre", "locality": "Gateshead", "postalCode": "NE8 3DF", "country": "GB", "countryName": "United Kingdom", "region": "UKC22" }, "contactPoint": { "name": "NEPO", "email": "cdpnepoteam@neop.org" }, "roles": [ "buyer" ], "details": { "classifications": [ { "id": "publicAuthoritySubCentralGovernment", "scheme": "UK_CA_TYPE", "description": "Public authority - sub-central government" } ] } }, { "id": "GB-PPON-PMRV-4748-MNJV", "name": "Yorkshire Purchasing Organisation", "identifier": { "scheme": "GB-PPON", "id": "PMRV-4748-MNJV" }, "address": { "streetAddress": "41 Industrial Park", "locality": "Wakefield", "postalCode": "WF2 0XE", "country": "GB", "countryName": "United Kingdom", "region": "UKE45" }, "contactPoint": { "name": "Katie Beaumont", "email": "itservices@ypo.co.uk" }, "roles": [ "buyer" ], "details": { "classifications": [ { "id": "publicAuthoritySubCentralGovernment", "scheme": "UK_CA_TYPE", "description": "Public authority - sub-central government" } ] } } ], "buyer": { "id": "GB-PPON-PMRV-4748-MNJV", "name": "Yorkshire Purchasing Organisation" }, "planning": { "milestones": [ { "id": "engagement", "type": "engagement", "description": "Stage 3 - PME Notice, T&Cs and Pre - Tenders Conference (Final Stage) YPO is issuing this Prior Market Engagement (PME) Notice as the final step in its engagement process, ensuring all interested parties have had the opportunity to contribute and engage with YPO before the tender for the proposed procurement is released. Within this final stage, YPO invites all interested parties to submit any questions or feedback relating to the proposed procurement, including any queries or observations on the suitability and clarity of the Terms and Conditions. Please note, any comments or feedback should focus on clarity, proportionality and practical application. Suggested drafting changes or alternative wordings may be noted for consideration. In order to request visibility of the proposed T&Cs, please do so by emailing itservices@ypo.co.uk and the ICT Procurement Team will forward the relevant documents within 2 working days of the request. The deadline to submit any questions relating to this proposed procurement solution, and any queries/suggested amendments to the Terms and Conditions is mid-day on 13th February 2026. Pre - Tenders Conference YPO anticipate on holding a pre-tender conference on Friday 13th February 2026 at 2pm - 4pm, to explain the scope of the proposed procurement solution as well as the competitive flexible procedure and consequent stages which YPO anticipate utilising to award the proposed procurement solution. We strongly encourage suppliers to attend this conference, as the session will aim to cover: - An introduction to YPO. - Key updates introduced under the new Procurement Act 2023 and offer valuable insight into the revised processes, rules and requirements - Details of the scope and specification of the proposed procurement - Competitive flexible procedure - Tender details such as selection and award criteria, tender weightings etc Interested parties should follow the link below to sign up to the pre-tender conference webinar: https://us06web.zoom.us/webinar/register/WN_M2vuDUXXQt-YWoqTbO_R-A#/registration Or alternatively, they can email ITservices@ypo.co.uk should they wish to receive an invite to the pre-tender's conference with the contacts and email addresses of who would like to attend. YPO anticipate holding the pre-tenders conference online via Teams or a similar platform. Please note that YPO reserve the right to cancel the conference if insufficient interest is received. Contact Details: Please contact itservices@ypo.co.uk for further information and updates on this proposed procurement before the deadline noted above. YPO reserves the right to not commit to advertising this tender if we do so wish. Should YPO wish to proceed further a formal procurement process will be followed in accordance with YPO's contract procedure rules and in line with the Procurement Act 2023 as relevant. Please note that any information is being sought without prejudice and without commitment.", "dueDate": "2026-02-13T23:59:59Z", "status": "scheduled" } ], "documents": [ { "id": "003259-2026", "documentType": "marketEngagementNotice", "noticeType": "UK2", "description": "Preliminary market engagement notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/003259-2026", "datePublished": "2026-01-14T17:01:57Z", "format": "text/html" }, { "id": "003315-2026", "documentType": "marketEngagementNotice", "noticeType": "UK2", "description": "Preliminary market engagement notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/003315-2026", "datePublished": "2026-01-15T09:20:10Z", "format": "text/html" }, { "id": "005393-2026", "documentType": "marketEngagementNotice", "noticeType": "UK2", "description": "Preliminary market engagement notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/005393-2026", "datePublished": "2026-01-21T15:08:40Z", "format": "text/html" } ] }, "tender": { "id": "1223", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "ICT Managed Services & Digital Transformation Solutions (1223)", "description": "YPO is looking to establish a framework for the delivery and supply of ICT Managed Services, Digital and Physical Document and Records Management, Print and Digital Communication Solutions and Digital Transformation projects. The end customer will place orders directly with the Supplier following an Award Without Competition or Competitive Selection Process on a \"contract\" basis whereby the Supplier will deliver direct to the end customer on an agreed basis. Invoices and payments are dealt with directly between the end customer and the Supplier.", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "72000000", "description": "IT services: consulting, software development, Internet and support" }, { "scheme": "CPV", "id": "50324100", "description": "System maintenance services" }, { "scheme": "CPV", "id": "32000000", "description": "Radio, television, communication, telecommunication and related equipment" }, { "scheme": "CPV", "id": "32424000", "description": "Network infrastructure" }, { "scheme": "CPV", "id": "32524000", "description": "Telecommunications system" }, { "scheme": "CPV", "id": "32551100", "description": "Telephone connections" }, { "scheme": "CPV", "id": "32561000", "description": "Fibre-optic connections" }, { "scheme": "CPV", "id": "32571000", "description": "Communications infrastructure" }, { "scheme": "CPV", "id": "48000000", "description": "Software package and information systems" }, { "scheme": "CPV", "id": "48612000", "description": "Database-management system" }, { "scheme": "CPV", "id": "48710000", "description": "Backup or recovery software package" }, { "scheme": "CPV", "id": "48730000", "description": "Security software package" }, { "scheme": "CPV", "id": "48732000", "description": "Data security software package" }, { "scheme": "CPV", "id": "48781000", "description": "System management software package" }, { "scheme": "CPV", "id": "48820000", "description": "Servers" }, { "scheme": "CPV", "id": "48983000", "description": "Development software package" }, { "scheme": "CPV", "id": "50312000", "description": "Maintenance and repair of computer equipment" }, { "scheme": "CPV", "id": "50312300", "description": "Maintenance and repair of data network equipment" }, { "scheme": "CPV", "id": "50312610", "description": "Maintenance of information technology equipment" }, { "scheme": "CPV", "id": "50323000", "description": "Maintenance and repair of computer peripherals" }, { "scheme": "CPV", "id": "50332000", "description": "Telecommunications-infrastructure maintenance services" }, { "scheme": "CPV", "id": "32429000", "description": "Telephone network equipment" }, { "scheme": "CPV", "id": "35121000", "description": "Security equipment" }, { "scheme": "CPV", "id": "32500000", "description": "Telecommunications equipment and supplies" }, { "scheme": "CPV", "id": "71311300", "description": "Infrastructure works consultancy services" }, { "scheme": "CPV", "id": "72120000", "description": "Hardware disaster-recovery consultancy services" }, { "scheme": "CPV", "id": "48200000", "description": "Networking, Internet and intranet software package" }, { "scheme": "CPV", "id": "48331000", "description": "Project management software package" }, { "scheme": "CPV", "id": "48451000", "description": "Enterprise resource planning software package" }, { "scheme": "CPV", "id": "48511000", "description": "Desktop communications software package" }, { "scheme": "CPV", "id": "48760000", "description": "Virus protection software package" }, { "scheme": "CPV", "id": "48782000", "description": "Storage management software package" }, { "scheme": "CPV", "id": "72250000", "description": "System and support services" }, { "scheme": "CPV", "id": "72251000", "description": "Disaster recovery services" }, { "scheme": "CPV", "id": "72253000", "description": "Helpdesk and support services" }, { "scheme": "CPV", "id": "72263000", "description": "Software implementation services" }, { "scheme": "CPV", "id": "72300000", "description": "Data services" }, { "scheme": "CPV", "id": "72315000", "description": "Data network management and support services" }, { "scheme": "CPV", "id": "72317000", "description": "Data storage services" }, { "scheme": "CPV", "id": "72400000", "description": "Internet services" }, { "scheme": "CPV", "id": "30230000", "description": "Computer-related equipment" }, { "scheme": "CPV", "id": "72910000", "description": "Computer back-up services" }, { "scheme": "CPV", "id": "79212000", "description": "Auditing services" } ], "relatedLot": "1", "deliveryAddresses": [ { "region": "UK", "country": "GB", "countryName": "United Kingdom" }, { "region": "UK", "country": "GB", "countryName": "United Kingdom" } ] }, { "id": "2", "additionalClassifications": [ { "scheme": "CPV", "id": "79996100", "description": "Records management" }, { "scheme": "CPV", "id": "79131000", "description": "Documentation services" }, { "scheme": "CPV", "id": "63524000", "description": "Transport document preparation services" }, { "scheme": "CPV", "id": "48311100", "description": "Document management system" }, { "scheme": "CPV", "id": "72512000", "description": "Document management services" }, { "scheme": "CPV", "id": "72212311", "description": "Document management software development services" }, { "scheme": "CPV", "id": "48780000", "description": "System, storage and content management software package" }, { "scheme": "CPV", "id": "72322000", "description": "Data management services" }, { "scheme": "CPV", "id": "32353100", "description": "Records" }, { "scheme": "CPV", "id": "39173000", "description": "Storage units" }, { "scheme": "CPV", "id": "30233000", "description": "Media storage and reader devices" }, { "scheme": "CPV", "id": "72317000", "description": "Data storage services" }, { "scheme": "CPV", "id": "48782000", "description": "Storage management software package" }, { "scheme": "CPV", "id": "30234500", "description": "Memory storage media" }, { "scheme": "CPV", "id": "92500000", "description": "Library, archives, museums and other cultural services" }, { "scheme": "CPV", "id": "48310000", "description": "Document creation software package" }, { "scheme": "CPV", "id": "63120000", "description": "Storage and warehousing services" }, { "scheme": "CPV", "id": "63121000", "description": "Storage and retrieval services" }, { "scheme": "CPV", "id": "44613400", "description": "Storage containers" }, { "scheme": "CPV", "id": "30131000", "description": "Mailroom equipment" }, { "scheme": "CPV", "id": "79999100", "description": "Scanning services" }, { "scheme": "CPV", "id": "79999000", "description": "Scanning and invoicing services" }, { "scheme": "CPV", "id": "79571000", "description": "Mailing services" }, { "scheme": "CPV", "id": "92512000", "description": "Archive services" }, { "scheme": "CPV", "id": "92510000", "description": "Library and archive services" }, { "scheme": "CPV", "id": "92512100", "description": "Archive destruction services" }, { "scheme": "CPV", "id": "30191400", "description": "Shredders" } ], "deliveryAddresses": [ { "region": "UK", "country": "GB", "countryName": "United Kingdom" }, { "region": "UK", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "2" }, { "id": "3", "additionalClassifications": [ { "scheme": "CPV", "id": "79811000", "description": "Digital printing services" }, { "scheme": "CPV", "id": "32412100", "description": "Telecommunications network" }, { "scheme": "CPV", "id": "22822000", "description": "Business forms" }, { "scheme": "CPV", "id": "79520000", "description": "Reprographic services" }, { "scheme": "CPV", "id": "22140000", "description": "Leaflets" }, { "scheme": "CPV", "id": "32570000", "description": "Communications equipment" }, { "scheme": "CPV", "id": "32412000", "description": "Communications network" }, { "scheme": "CPV", "id": "32581000", "description": "Data-communications equipment" }, { "scheme": "CPV", "id": "51300000", "description": "Installation services of communications equipment" }, { "scheme": "CPV", "id": "48222000", "description": "Web server software package" }, { "scheme": "CPV", "id": "48224000", "description": "Web page editing software package" }, { "scheme": "CPV", "id": "72212222", "description": "Web server software development services" }, { "scheme": "CPV", "id": "79823000", "description": "Printing and delivery services" }, { "scheme": "CPV", "id": "72413000", "description": "World wide web (www) site design services" }, { "scheme": "CPV", "id": "72212224", "description": "Web page editing software development services" }, { "scheme": "CPV", "id": "64000000", "description": "Postal and telecommunications services" }, { "scheme": "CPV", "id": "30197630", "description": "Printing paper" }, { "scheme": "CPV", "id": "30199330", "description": "Continuous paper for computer printers" }, { "scheme": "CPV", "id": "30197643", "description": "Photocopier paper" }, { "scheme": "CPV", "id": "32524000", "description": "Telecommunications system" }, { "scheme": "CPV", "id": "79900000", "description": "Miscellaneous business and business-related services" }, { "scheme": "CPV", "id": "79990000", "description": "Miscellaneous business-related services" }, { "scheme": "CPV", "id": "48921000", "description": "Automation system" }, { "scheme": "CPV", "id": "42964000", "description": "Office automation equipment" }, { "scheme": "CPV", "id": "22600000", "description": "Ink" }, { "scheme": "CPV", "id": "30199700", "description": "Printed stationery except forms" }, { "scheme": "CPV", "id": "79820000", "description": "Services related to printing" }, { "scheme": "CPV", "id": "22100000", "description": "Printed books, brochures and leaflets" }, { "scheme": "CPV", "id": "30199730", "description": "Business cards" }, { "scheme": "CPV", "id": "30199710", "description": "Printed envelopes" }, { "scheme": "CPV", "id": "22822100", "description": "Continuous business forms" }, { "scheme": "CPV", "id": "34928470", "description": "Signage" }, { "scheme": "CPV", "id": "18222000", "description": "Corporate clothing" }, { "scheme": "CPV", "id": "79342200", "description": "Promotional services" }, { "scheme": "CPV", "id": "22900000", "description": "Miscellaneous printed matter" }, { "scheme": "CPV", "id": "22110000", "description": "Printed books" }, { "scheme": "CPV", "id": "79571000", "description": "Mailing services" }, { "scheme": "CPV", "id": "30232100", "description": "Printers and plotters" }, { "scheme": "CPV", "id": "48824000", "description": "Printer servers" }, { "scheme": "CPV", "id": "30232110", "description": "Laser printers" }, { "scheme": "CPV", "id": "30232150", "description": "Inkjet printers" }, { "scheme": "CPV", "id": "30100000", "description": "Office machinery, equipment and supplies except computers, printers and furniture" }, { "scheme": "CPV", "id": "30192113", "description": "Ink cartridges" }, { "scheme": "CPV", "id": "30125100", "description": "Toner cartridges" }, { "scheme": "CPV", "id": "22610000", "description": "Printing ink" }, { "scheme": "CPV", "id": "79212000", "description": "Auditing services" }, { "scheme": "CPV", "id": "64121100", "description": "Mail delivery services" }, { "scheme": "CPV", "id": "30131000", "description": "Mailroom equipment" }, { "scheme": "CPV", "id": "48510000", "description": "Communication software package" }, { "scheme": "CPV", "id": "48223000", "description": "Electronic mail software package" }, { "scheme": "CPV", "id": "64216120", "description": "Electronic mail services" }, { "scheme": "CPV", "id": "30133100", "description": "Bulk-mailing equipment" }, { "scheme": "CPV", "id": "30232130", "description": "Colour graphics printers" }, { "scheme": "CPV", "id": "72512000", "description": "Document management services" } ], "deliveryAddresses": [ { "region": "UK", "country": "GB", "countryName": "United Kingdom" }, { "region": "UK", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "3" }, { "id": "4", "additionalClassifications": [ { "scheme": "CPV", "id": "72000000", "description": "IT services: consulting, software development, Internet and support" }, { "scheme": "CPV", "id": "79824000", "description": "Printing and distribution services" }, { "scheme": "CPV", "id": "79811000", "description": "Digital printing services" }, { "scheme": "CPV", "id": "79800000", "description": "Printing and related services" }, { "scheme": "CPV", "id": "79810000", "description": "Printing services" }, { "scheme": "CPV", "id": "79999100", "description": "Scanning services" }, { "scheme": "CPV", "id": "48311100", "description": "Document management system" }, { "scheme": "CPV", "id": "63121000", "description": "Storage and retrieval services" }, { "scheme": "CPV", "id": "72512000", "description": "Document management services" }, { "scheme": "CPV", "id": "79995100", "description": "Archiving services" }, { "scheme": "CPV", "id": "22900000", "description": "Miscellaneous printed matter" }, { "scheme": "CPV", "id": "48900000", "description": "Miscellaneous software package and computer systems" } ], "deliveryAddresses": [ { "region": "UK", "country": "GB", "countryName": "United Kingdom" }, { "region": "UK", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "4" } ], "value": { "amountGross": 600000000, "amount": 500000000, "currency": "GBP" }, "mainProcurementCategory": "services", "aboveThreshold": true, "techniques": { "hasFrameworkAgreement": true, "frameworkAgreement": { "method": "withAndWithoutReopeningCompetition", "periodRationale": "N/A", "type": "open", "buyerCategories": "The Framework will be open and free to use for the whole of the public sector, including but not limited to Education, Local Authorities, Central Government, Charities, NHS, Blue Light, Housing, Higher Education. For clarity, YPO's permissible users are linked below: https://www.ypo.co.uk/about/governance/transparency/permissible-users https://www.nepo.org/associate-membership/permissible-users", "description": "Closed Framework which will run for 4 years with the option for Contracting Authorities to Call-off via either award without competition or competitive selection process. The end customer will place orders directly with the Supplier following an Award Without Competition or Competitive Selection Process on a \"contract\" basis whereby the Supplier will deliver direct to the end customer on an agreed basis. Invoices and payments are dealt with directly between the end customer and the Supplier. Contracting Authorities will be permitted to Call-off this Framework via either award without competition of by running a competitive selection process. Full details of each Call-off methods can be found within the procurement documents. Prices for award without competition will be determined/assessed within Stage 2 - Invitation to Submit Tender. Personnel Rate Card - The 30% cost evaluation within Stage 2 - IST is anticipated to be via Personnel Rate Card submission. The rate cards must be ceiling prices and fixed for an initial period of 12 months from the commencement date of the Framework Agreement. After the initial 12 month period, Providers may request price amendments to the Personnel Rate Card. Price amendments must be agreed with YPO, and price increases must be backed up with evidence to support the increase. Catalogue Lines - YPO also anticipate requesting cost information/details from Tenderers which is mandatory. Though this will not be utilised for evaluation purposes, it will contain mandatory cells within which require completion. The details provided within this tab are for information purposes only. YPO encourage Tenderers to provide as much detail as possible so that the information and pricing can be fully considered when establishing an award without competition. Further Pricing Information - YPO anticipate allowing a final tab within the Pricing Schedules for Tenderers to provide further pricing information. Within this Tab, we anticipate there to be 6 non-mandatory tables available for completion. This tab will not be utilised for evaluation purposes. While Tenderers are not required to complete them, we encourage they provide as much detail as possible so that the information and pricing can be fully considered when establishing an award without competition. After an initial 12 month period, each amendment or additional pricing entry against ALL price submissions must reflect maximum prices and remain fixed for a minimum of 12 months from the date of submission. Any price increase requested outside of the annual price review will be reviewed on a case-by-case basis, in exceptional circumstances. Prices may be lowered at any point in time in suppliers services and product offers within Customer Call-offs. YPO reserve the right to reject any submissions where prices are deemed abnormally low or unsustainable. Prices for Competitive Selection Process will be fully re-opened and determined at the Contracting Authorities' Competitive Selection Process stage." } }, "lots": [ { "id": "1", "suitability": { "sme": true, "vcse": true }, "contractPeriod": { "startDate": "2026-12-04T00:00:00Z", "endDate": "2030-12-03T23:59:59Z" }, "status": "active", "title": "Pillar 1 - ICT Managed Services", "description": "For the provision of ICT Managed Services to all public sector establishments. Please view the specification for full details of Pillar 1.", "value": { "amountGross": 600000000, "amount": 500000000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "cost", "name": "Pillar 1 - Cost", "description": "This will be assed in Stage 2 - IST", "numbers": [ { "number": 30, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Pillar 1 - Quality", "description": "This will be assessed within Stage 2 - IST.", "numbers": [ { "number": 50, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Pillar 1 - Social Value/Sustainability/Modern Slavery", "description": "This will be assessed within Stage 2 - IST.", "numbers": [ { "number": 20, "weight": "percentageExact" } ] }, { "type": "cost", "name": "Pillar 1 - Cost", "description": "This will be assed in Stage 2 - IST", "numbers": [ { "number": 30, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Pillar 1 - Quality", "description": "This will be assessed within Stage 2 - IST.", "numbers": [ { "number": 50, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Pillar 1 - Social Value/Sustainability/Modern Slavery", "description": "This will be assessed within Stage 2 - IST.", "numbers": [ { "number": 20, "weight": "percentageExact" } ] } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "Please refer to Tender Particulars Document for information." }, { "type": "technical", "description": "Please refer to Tender Particulars Document for information." }, { "description": "Please refer to Tender Particulars Document for information.", "forReduction": true }, { "type": "economic", "description": "Please refer to Tender Documents for information." }, { "type": "technical", "description": "Please refer to Tender Documents for information." }, { "description": "Please refer to Tender Documents for information.", "forReduction": true } ] } }, { "id": "2", "title": "Pillar 2 - Digital and Physical Records Management", "description": "For the provision of digital and physical document and records management applicable to all public sector establishments ranging in environments (i.e on-premise, cloud options or hyrbid). Please view the specification for full details of Pillar 2.", "status": "active", "value": { "amountGross": 600000000, "amount": 500000000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "quality", "name": "Pillar 2 - Social Value/Sustainability/Modern Slavery", "description": "This will be assessed within Stage 2 - IST.", "numbers": [ { "number": 20, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Pillar 2 - Quality", "description": "This will be assessed within Stage 2 - IST.", "numbers": [ { "number": 50, "weight": "percentageExact" } ] }, { "type": "cost", "name": "Pillar 2 - Cost", "description": "This will be assessed within Stage 2 - IST.", "numbers": [ { "number": 30, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Pillar 2 - Social Value/Sustainability/Modern Slavery", "description": "This will be assessed within Stage 2 - IST.", "numbers": [ { "number": 20, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Pillar 2 - Quality", "description": "This will be assessed within Stage 2 - IST.", "numbers": [ { "number": 50, "weight": "percentageExact" } ] }, { "type": "cost", "name": "Pillar 2 - Cost", "description": "This will be assessed within Stage 2 - IST.", "numbers": [ { "number": 30, "weight": "percentageExact" } ] } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "Please refer to Tender Particulars Document for information." }, { "type": "technical", "description": "Please refer to Tender Particulars Document for information." }, { "description": "Please refer to Tender Particulars Document for information.", "forReduction": true }, { "type": "economic", "description": "Please refer to Tender Documents for information." }, { "type": "technical", "description": "Please refer to Tender Documents for information." }, { "description": "Please refer to Tender Documents for information.", "forReduction": true } ] }, "suitability": { "sme": true, "vcse": true }, "contractPeriod": { "startDate": "2026-12-04T00:00:00Z", "endDate": "2030-12-03T23:59:59Z" } }, { "id": "3", "title": "Pillar 3 - Print and Digital Communications", "description": "Print and Digital Communication solutions applicable to all public sector environments. This includes inbound and outbound digital communications, external print such as promotional items/materials, bulk/high-volume print, printing devices, print audits. Please view the specification for full details of Pillar 3.", "status": "active", "value": { "amountGross": 600000000, "amount": 500000000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "cost", "name": "Pillar 3 - Cost", "description": "This will be assessed within Stage 2 - IST.", "numbers": [ { "number": 30, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Pillar 3 - Quality", "description": "This will be assessed within Stage 2 - IST.", "numbers": [ { "number": 50, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Pillar 3 - Social Value/Sustainability/Modern Slavery", "description": "This will be assessed within Stage 2 - IST.", "numbers": [ { "number": 20, "weight": "percentageExact" } ] }, { "type": "cost", "name": "Pillar 3 - Cost", "description": "This will be assessed within Stage 2 - IST.", "numbers": [ { "number": 30, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Pillar 3 - Quality", "description": "This will be assessed within Stage 2 - IST.", "numbers": [ { "number": 50, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Pillar 3 - Social Value/Sustainability/Modern Slavery", "description": "This will be assessed within Stage 2 - IST.", "numbers": [ { "number": 20, "weight": "percentageExact" } ] } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "Please refer to Tender Particulars Document for information." }, { "type": "technical", "description": "Please refer to Tender Particulars Document for information." }, { "description": "Please refer to Tender Particulars Document for information.", "forReduction": true }, { "type": "economic", "description": "Please refer to Tender Documents for information." }, { "type": "technical", "description": "Please refer to Tender Documents for information." }, { "description": "Please refer to Tender Documents for information.", "forReduction": true } ] }, "suitability": { "sme": true, "vcse": true }, "contractPeriod": { "startDate": "2026-12-04T00:00:00Z", "endDate": "2030-12-03T23:59:59Z" } }, { "id": "4", "title": "Pillar 4 - Digital Transformation", "description": "Pillar 4 will be an automatic award for tenderers who are successfully awarded onto: Pillar 1 - SL 1 Pillar 2 - All SL's except SL 2 document storage (physical records) Pillar 3 - All SL's will automatically be awarded onto Pillar 4. The service lines and full specification details can be found within the specification document.", "status": "active", "value": { "amountGross": 600000000, "amount": 500000000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "cost", "name": "Pillar 4 - Cost", "description": "No weighted evaluation will take place within Pillar 4. The only additional requirement within Pillar 4 is that tenderers must complete and upload the Pricing Schedule. This will not be evaluated by YPO, but it is mandatory, and will be utilised by Contracting Authorities looking to make an award without competition. This will be required within Stage 2 - IST.", "numbers": [ { "number": 100, "weight": "percentageExact" } ] }, { "type": "cost", "name": "Cost", "description": "As mentioned, Pillar 4 will be an automatic award for Tenderers who meet the criteria. Other than the Pricing Schedule (which will be non-evaluated and for information purposes only) no additional award questions will be asked within Pillar 4." } ], "weightingDescription": "Providers who have ticked, evidenced and are awarded onto service lines (SL) below: Pillar 1 - SL 1 Pillar 2 - All SL's except SL 2 document storage (physical records) Pillar 3 - All SL's will automatically be awarded onto Pillar 4. Service Lines outside of the above, may also be ticked, but are not mandatory to be ticked by bidders to be successfully awarded on Pillar 4. Please refer to the procurement documents for further information on this procurement, such as the specification. Other than the Pricing Schedule (which will be non-evaluated and for information purposes only) no additional award questions will be asked within Pillar 4." }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "Please refer to Tender Particulars Document for information." }, { "type": "technical", "description": "Please refer to Tender Particulars Document for information." }, { "description": "Please refer to Tender Particulars Document for information.", "forReduction": true }, { "type": "economic", "description": "Please refer to Tender Documents for information." }, { "type": "technical", "description": "Please refer to Tender Documents for information." }, { "description": "Please refer to Tender Documents for information.", "forReduction": true } ] }, "suitability": { "sme": true, "vcse": true }, "contractPeriod": { "startDate": "2026-12-04T00:00:00Z", "endDate": "2030-12-03T23:59:59Z" } } ], "communication": { "futureNoticeDate": "2026-02-20T23:59:59Z" }, "status": "active", "amendments": [ { "id": "003315-2026", "description": "Add YPO as the managing contracting authority and NEPO as the collaborator" }, { "id": "005393-2026", "description": "Include link to the pre-tender conference webinar" }, { "id": "022247-2026", "description": "Adding further information detailing the procurement." } ], "procurementMethod": "selective", "procurementMethodDetails": "Competitive flexible procedure", "procedure": { "features": "Stage 1 - Invitation to Submit Tender. In summary, this will consist of pre-qualification checks such as: - Shortlisting Question - Conditions of Participation (COP) - Mandatory Requirements (MRs) - Procurement Specific Questionnaire (PSQ) Stage 2 - Invitation to Submit Final Tenders - Evaluation of Award Questions (Price, Quality, Social Value/Sustainability/Modern Slavery) -Further MR questions The procurement will conclude after Stage 2, with a view of YPO awarding the the most advantages tenderers." }, "participationFees": [ { "id": "ocds-h6vhtk-060615", "type": [ "win" ], "relativeValue": { "proportion": 0.01, "monetaryValue": "award" }, "description": "1% retrospective rebate applied to all Lots, payable by the supplier upon all invoiced spend through the Framework." } ], "submissionMethodDetails": "https://ypo2.my.site.com/s/Welcome Please refer to Tender Documents for information.", "submissionTerms": { "electronicSubmissionPolicy": "allowed", "languages": [ "en" ] }, "expressionOfInterestDeadline": "2026-04-17T12:00:00+01:00", "awardPeriod": { "endDate": "2026-12-04T23:59:59Z" }, "lotDetails": { "awardCriteriaDetails": "Pillar 1 - ICT Managed Services Pillar 2 - Digital and Physical Document and Records Management Pillar 3 - Print and Digital Communications Pillar 4 - Digital Transformation" }, "documents": [ { "id": "conflictOfInterest", "documentType": "conflictOfInterest" }, { "id": "021549-2026", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/021549-2026", "datePublished": "2026-03-10T17:49:16Z", "format": "text/html" }, { "id": "022247-2026", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/022247-2026", "datePublished": "2026-03-12T11:50:14Z", "format": "text/html" } ], "hasRecurrence": true, "recurrence": { "dates": [ { "startDate": "2030-06-04T23:59:59+01:00" }, { "startDate": "2030-06-04T23:59:59+01:00" } ] }, "contractTerms": { "financialTerms": "Please refer to Tender Documents for information." }, "riskDetails": "Please view Tender Documents for information.", "additionalProcurementCategories": [ "goods" ], "enquiryPeriod": { "endDate": "2026-03-27T12:00:00Z" } }, "language": "en" }