{ "tag": [ "compiled" ], "id": "ocds-h6vhtk-060718-2026-01-15T21:31:33Z", "date": "2026-01-15T21:31:33Z", "ocid": "ocds-h6vhtk-060718", "initiationType": "tender", "parties": [ { "id": "GB-COH-10760863", "name": "HORNCHURCH ACADEMY TRUST", "identifier": { "scheme": "GB-COH", "id": "10760863" }, "address": { "streetAddress": "Whybridge Junior School Blacksmiths Lane", "locality": "Essex", "postalCode": "RM13 7AH", "country": "GB", "countryName": "United Kingdom", "region": "UKI52" }, "contactPoint": { "email": "finance@hornchurchacademy.org.uk" }, "roles": [ "buyer" ], "details": { "classifications": [ { "id": "publicAuthoritySubCentralGovernment", "scheme": "UK_CA_TYPE", "description": "Public authority - sub-central government" } ] } }, { "id": "GB-COH-04395705", "name": "Place Group Limited", "identifier": { "scheme": "GB-COH", "id": "04395705" }, "address": { "streetAddress": "The Regent, Chapel Street", "locality": "Penzance", "postalCode": "TR18 4AE", "country": "GB", "countryName": "United Kingdom", "region": "UKK30" }, "contactPoint": { "name": "Jessica Brydon", "email": "jessica.brydon@place-group.com" }, "roles": [ "procuringEntity", "processContactPoint" ], "roleDetails": "Procurement Agent on behalf of client" } ], "buyer": { "id": "GB-COH-10760863", "name": "HORNCHURCH ACADEMY TRUST" }, "tender": { "id": "PP-10183a", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "PP-10183a Hornchurch Academy Trust Facilities Management Open Framework", "description": "This Invitation to Tender (\"ITT\") has been issued by Place Group Limited as Procurement Agent of Hornchurch Academy Trust (\"the Client\"). You are invited by the Client to tender for a position on an Open Framework for the provision of various Facilities Management requirements in accordance with this ITT, including the following categories: a. Category 1: Catering Services b. Category 2: Cleaning Services c. Category 3: Waste Services d. Category 4: Grounds Maintenance e. Category 5: Security Services f. Category 6: Leisure Management g. Category 7: Furniture and Fit Out h. Category 8: Laundry and Linen Services i. Category 9: Hard Facilities Management Services j. Category 10: Total Facilities Management The Open Framework will act as a scheme of frameworks that provides for the award of successive frameworks on substantially the same terms. The first framework shall be for a period of 2 years, with each successive framework being for a period of 3 years, with the final framework expiring at the end of the period of eight years beginning with the day on which the first framework under the scheme is awarded. The estimated contract value for this framework over the full potential 8-year period of the open framework is PS830,000,000 excluding VAT / PS996,000,000 including VAT. The framework shall include both mini-competition and direct award without further competition options for undertaking call-offs, as further detailed in the specification and tender documentation. A Framework Levy is to be paid by the Supplier, calculated as a fixed percentage of the contract value for the initial term of each Call-Off Contract (prior to any deductions and exclusive of VAT), with the applicable fixed percentage being determined by the contract value (ranging from 5% to 0.35% dependent on contract value in line with the tender documentation). The anticipated number of Suppliers to be appointed to each category can be found in the ITT documentation. Further information on the framework and its method of operation can be found in the attachments to this ITT, which can be accessed under project reference PP-10183a via the In-Tend portal at https://in-tendhost.co.uk/placegroup/", "status": "active", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "55500000", "description": "Canteen and catering services" }, { "scheme": "CPV", "id": "55520000", "description": "Catering services" }, { "scheme": "CPV", "id": "55000000", "description": "Hotel, restaurant and retail trade services" } ], "deliveryAddresses": [ { "region": "UK", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKC", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKC1", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKC2", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKD", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKD1", "country": "GB", 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contract value for the initial term of each Call-Off Contract (prior to any deductions and exclusive of VAT), with the applicable fixed percentage being determined by the contract value (ranging from 5% to 0.35% dependent on contract value in line with the tender documentation). The table of fixed percentage fees can be found as part of the tender documentation." } ], "techniques": { "hasFrameworkAgreement": true, "frameworkAgreement": { "isOpenFrameworkScheme": true, "method": "withAndWithoutReopeningCompetition", "type": "open", "buyerCategories": "The Framework shall be open for use by the following classifications of Contracting Authority throughout all administrative regions of the UK: UK public sector bodies (and any future successors to these organisations), which include schools, academies, multi academy trusts, RBCs, DfE school buying hubs, colleges, universities, Central government departments and their arm's length bodies and agencies, non-departmental public bodies, NHS bodies and local authorities (county, unitary, district, borough, parish, town), devolved administrations, fire service, police service, transport services, buying consortiums and charities, Schools, Academies, Academy Trusts, RBCs, school buying hubs, colleges, universities, central government departments and agencies, non-departmental public bodies, NHS bodies and local authorities, devolved administrations, fire service, police service, buying consortiums and charities. Full details are included in the tendering documentation.", "description": "This framework contract will be accessed by two means of award - Mini-Competition and Direct Award without Further Competition. Both Mini Competition and Direct Award without Further Competition may be utilised against any available Category. Customers may use conditions of participation for selection for Call-Off Contracts under the framework where permitted within the Procurement Act 2023. The full conditions for mini-competition and direct award, and pricing models to be utilised can be found in the specification as part of the tender documentation.", "openFrameworkSchemeEndDate": "2034-05-31T23:59:59Z" } }, "submissionMethodDetails": "Tender responses, and all clarifications and correspondence, must be submitted using In-tend portal through which the procurement will be managed, under project reference PP-10183a: https://in-tendhost.co.uk/placegroup", "submissionTerms": { "electronicSubmissionPolicy": "allowed", "languages": [ "en" ] }, "tenderPeriod": { "endDate": "2026-02-13T12:00:00+00:00" }, "enquiryPeriod": { "endDate": "2026-02-02T17:00:00+00:00" }, "awardPeriod": { "endDate": "2026-04-27T23:59:59+01:00" }, "lots": [ { "id": "1", "title": "Category 1: Catering Services", "description": "The Catering services category shall cover the provision of outsourced catering and food retail services to Customers, including supply and provision of meals and catering hospitality services, and delivery of on-site catering and food and drink retail services for Customers.", "status": "active", "value": { "amountGross": 0, "amount": 0, "currency": "GBP" }, "awardCriteria": { "weightingDescription": "80% Quality, 20% Price. Full details of the award criteria and sub-criteria can be found in the tender documentation.", "criteria": [ { "type": "price", "name": "Simple description", "description": "80% Quality, 20% Price. Full details of the award criteria and sub-criteria can be found in the tender documentation." } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "As detailed in Part A of the ITT documentation, and in the supplier response form." }, { "type": "technical", "description": "As detailed in Part A of the ITT documentation, and in the supplier response form." } ] }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2026-06-01T00:00:00+01:00", "endDate": "2028-05-31T23:59:59+01:00", "maxExtentDate": "2029-05-31T23:59:59+00:00" }, "hasRenewal": true, "renewal": { "description": "The extension date is to the maximum length of the first framework in the Open Framework scheme in accordance with the Procurement Act if the open framework was not re-opened after 2 years or if the reopening becomes delayed. However, the intention is that the first framework shall be for a period of 2 years, with each successive framework being for a period of 3 years, with the final framework expiring at the end of the period of eight years beginning with the day on which the first framework under the scheme is awarded." } }, { "id": "2", "title": "Category 2: Cleaning Services", "description": "The Cleaning services category shall cover provision of outsourced cleaning for Customers in all forms, including but not limited to general cleaning, window cleaning, external cleaning, deep cleaning, specialist cleaning and decontamination services.", "status": "active", "value": { "amountGross": 0, "amount": 0, "currency": "GBP" }, "awardCriteria": { "weightingDescription": "80% Quality, 20% Price. Full details of the award criteria and sub-criteria can be found in the tender documentation.", "criteria": [ { "type": "price", "name": "Simple description", "description": "80% Quality, 20% Price. Full details of the award criteria and sub-criteria can be found in the tender documentation." } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "As detailed in Part A of the ITT documentation, and in the supplier response form." }, { "type": "technical", "description": "As detailed in Part A of the ITT documentation, and in the supplier response form." } ] }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2026-06-01T00:00:00+01:00", "endDate": "2028-05-31T23:59:59+01:00", "maxExtentDate": "2029-05-31T23:59:59+00:00" }, "hasRenewal": true, "renewal": { "description": "The extension date is to the maximum length of the first framework in the Open Framework scheme in accordance with the Procurement Act if the open framework was not re-opened after 2 years or if the reopening becomes delayed. However, the intention is that the first framework shall be for a period of 2 years, with each successive framework being for a period of 3 years, with the final framework expiring at the end of the period of eight years beginning with the day on which the first framework under the scheme is awarded." } }, { "id": "3", "title": "Category 3: Waste Services", "description": "The Waste services category shall cover the provision of waste collection and disposal services for all forms of waste, including but not limited to general waste, recycling, food waste, hygiene waste, confidential waste, hazardous waste, mixed waste (including skips), Waste Electrical and Electronic Equipment, and furniture waste (including furniture containing Persistent Organic Pollutants). The services may also include the provision of applicable waste receptacles for the services.", "status": "active", "value": { "amountGross": 0, "amount": 0, "currency": "GBP" }, "awardCriteria": { "weightingDescription": "80% Quality, 20% Price. Full details of the award criteria and sub-criteria can be found in the tender documentation.", "criteria": [ { "type": "price", "name": "Simple description", "description": "80% Quality, 20% Price. Full details of the award criteria and sub-criteria can be found in the tender documentation." } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "As detailed in Part A of the ITT documentation, and in the supplier response form." }, { "type": "technical", "description": "As detailed in Part A of the ITT documentation, and in the supplier response form." } ] }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2026-06-01T00:00:00+01:00", "endDate": "2028-05-31T23:59:59+01:00", "maxExtentDate": "2029-05-31T23:59:59+00:00" }, "hasRenewal": true, "renewal": { "description": "The extension date is to the maximum length of the first framework in the Open Framework scheme in accordance with the Procurement Act if the open framework was not re-opened after 2 years or if the reopening becomes delayed. However, the intention is that the first framework shall be for a period of 2 years, with each successive framework being for a period of 3 years, with the final framework expiring at the end of the period of eight years beginning with the day on which the first framework under the scheme is awarded." } }, { "id": "4", "title": "Category 4: Grounds Maintenance", "description": "The Grounds Maintenance services category shall cover the provision of horticultural and other related grounds maintenance and landscaping requirements for Customers, including but not limited to landscaping, grass cutting and lawn maintenance, tree maintenance, maintenance of beds, hedges, trees and hard surfaces, weed and invasive species control, leaf and litter clearance, and maintenance of sports areas including but not limited to natural pitches, high quality grass, athletics, all weather and certain other types of artificial sports pitches", "status": "active", "value": { "amountGross": 0, "amount": 0, "currency": "GBP" }, "awardCriteria": { "weightingDescription": "80% Quality, 20% Price. Full details of the award criteria and sub-criteria can be found in the tender documentation.", "criteria": [ { "type": "price", "name": "Simple description", "description": "80% Quality, 20% Price. Full details of the award criteria and sub-criteria can be found in the tender documentation." } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "As detailed in Part A of the ITT documentation, and in the supplier response form." }, { "type": "technical", "description": "As detailed in Part A of the ITT documentation, and in the supplier response form." } ] }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2026-06-01T00:00:00+01:00", "endDate": "2028-05-31T23:59:59+01:00", "maxExtentDate": "2029-05-31T23:59:59+00:00" }, "hasRenewal": true, "renewal": { "description": "The extension date is to the maximum length of the first framework in the Open Framework scheme in accordance with the Procurement Act if the open framework was not re-opened after 2 years or if the reopening becomes delayed. However, the intention is that the first framework shall be for a period of 2 years, with each successive framework being for a period of 3 years, with the final framework expiring at the end of the period of eight years beginning with the day on which the first framework under the scheme is awarded." } }, { "id": "5", "title": "Category 5: Security Services", "description": "The Security services category shall cover provision of a range of security services to Customers, including but not limited to locking and unlocking duties, keyholding, static guarding services, mobile patrols, escorting services, alarm and CCTV monitoring and call-out services, event security services, reception manning services, canine security services and security risk assessments and security consultancy. This category may also include the maintenance and installation of security systems including but not limited to access systems and controls, security fencing, alarm systems, and locks.", "status": "active", "value": { "amountGross": 0, "amount": 0, "currency": "GBP" }, "awardCriteria": { "weightingDescription": "80% Quality, 20% Price. Full details of the award criteria and sub-criteria can be found in the tender documentation.", "criteria": [ { "type": "price", "name": "Simple description", "description": "80% Quality, 20% Price. Full details of the award criteria and sub-criteria can be found in the tender documentation." } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "As detailed in Part A of the ITT documentation, and in the supplier response form." }, { "type": "technical", "description": "As detailed in Part A of the ITT documentation, and in the supplier response form." } ] }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2026-06-01T00:00:00+01:00", "endDate": "2028-05-31T23:59:59+01:00", "maxExtentDate": "2029-05-31T23:59:59+00:00" }, "hasRenewal": true, "renewal": { "description": "The extension date is to the maximum length of the first framework in the Open Framework scheme in accordance with the Procurement Act if the open framework was not re-opened after 2 years or if the reopening becomes delayed. However, the intention is that the first framework shall be for a period of 2 years, with each successive framework being for a period of 3 years, with the final framework expiring at the end of the period of eight years beginning with the day on which the first framework under the scheme is awarded." } }, { "id": "6", "title": "Category 6: Leisure Management", "description": "The Leisure Management category shall cover a range of outsourced leisure operator services for leisure facilities, including but not limited to operation of leisure centres and/or sports and leisure facilities, and lettings management.", "status": "active", "value": { "amountGross": 0, "amount": 0, "currency": "GBP" }, "awardCriteria": { "weightingDescription": "80% Quality, 20% Price. Full details of the award criteria and sub-criteria can be found in the tender documentation.", "criteria": [ { "type": "price", "name": "Simple description", "description": "80% Quality, 20% Price. Full details of the award criteria and sub-criteria can be found in the tender documentation." } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "As detailed in Part A of the ITT documentation, and in the supplier response form." }, { "type": "technical", "description": "As detailed in Part A of the ITT documentation, and in the supplier response form." } ] }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2026-06-01T00:00:00+01:00", "endDate": "2028-05-31T23:59:59+01:00", "maxExtentDate": "2029-05-31T23:59:59+00:00" }, "hasRenewal": true, "renewal": { "description": "The extension date is to the maximum length of the first framework in the Open Framework scheme in accordance with the Procurement Act if the open framework was not re-opened after 2 years or if the reopening becomes delayed. However, the intention is that the first framework shall be for a period of 2 years, with each successive framework being for a period of 3 years, with the final framework expiring at the end of the period of eight years beginning with the day on which the first framework under the scheme is awarded." } }, { "id": "7", "title": "Category 7: Furniture and Fit Out", "description": "The Furniture and Fit Out category shall cover the provision of furniture and building fit out services to Customers, including supply, delivery and installation of furniture, furniture design and fit out services, and repair, maintenance, transportation, removal and replacement of furniture as required by the Customer.", "status": "active", "value": { "amountGross": 0, "amount": 0, "currency": "GBP" }, "awardCriteria": { "weightingDescription": "80% Quality, 20% Price. Full details of the award criteria and sub-criteria can be found in the tender documentation.", "criteria": [ { "type": "price", "name": "Simple description", "description": "80% Quality, 20% Price. Full details of the award criteria and sub-criteria can be found in the tender documentation." } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "As detailed in Part A of the ITT documentation, and in the supplier response form." }, { "type": "technical", "description": "As detailed in Part A of the ITT documentation, and in the supplier response form." } ] }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2026-06-01T00:00:00+01:00", "endDate": "2028-05-31T23:59:59+01:00", "maxExtentDate": "2029-05-31T23:59:59+00:00" }, "hasRenewal": true, "renewal": { "description": "The extension date is to the maximum length of the first framework in the Open Framework scheme in accordance with the Procurement Act if the open framework was not re-opened after 2 years or if the reopening becomes delayed. However, the intention is that the first framework shall be for a period of 2 years, with each successive framework being for a period of 3 years, with the final framework expiring at the end of the period of eight years beginning with the day on which the first framework under the scheme is awarded." } }, { "id": "8", "title": "Category 8: Laundry and Linen Services", "description": "The Laundry and Linen Services category shall cover provision of services relating to laundry and linen to public sector organisations, including but not limited to standard wash and laundry services, linen hire and management and specialist laundry services.", "status": "active", "value": { "amountGross": 0, "amount": 0, "currency": "GBP" }, "awardCriteria": { "weightingDescription": "80% Quality, 20% Price. Full details of the award criteria and sub-criteria can be found in the tender documentation.", "criteria": [ { "type": "price", "name": "Simple description", "description": "80% Quality, 20% Price. Full details of the award criteria and sub-criteria can be found in the tender documentation." } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "As detailed in Part A of the ITT documentation, and in the supplier response form." }, { "type": "technical", "description": "As detailed in Part A of the ITT documentation, and in the supplier response form." } ] }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2026-06-01T00:00:00+01:00", "endDate": "2028-05-31T23:59:59+01:00", "maxExtentDate": "2029-05-31T23:59:59+00:00" }, "hasRenewal": true, "renewal": { "description": "The extension date is to the maximum length of the first framework in the Open Framework scheme in accordance with the Procurement Act if the open framework was not re-opened after 2 years or if the reopening becomes delayed. However, the intention is that the first framework shall be for a period of 2 years, with each successive framework being for a period of 3 years, with the final framework expiring at the end of the period of eight years beginning with the day on which the first framework under the scheme is awarded." } }, { "id": "9", "title": "Category 9: Hard Facilities Management Services", "description": "The Hard Facilities Management services category shall cover provision of a range of maintenance, inspection, testing, monitoring and repair services relating to the physical structure and facilities of the Customer's Premises and Locations, including but not limited to statutory testing services, planned preventative maintenance, reactive maintenance and repair and replacement/minor works services for building facilities, structures and installations such as mechanical and electrical infrastructure, gas, heating, plumbing, water and other elements of the building.", "status": "active", "value": { "amountGross": 0, "amount": 0, "currency": "GBP" }, "awardCriteria": { "weightingDescription": "80% Quality, 20% Price. Full details of the award criteria and sub-criteria can be found in the tender documentation.", "criteria": [ { "type": "price", "name": "Simple description", "description": "80% Quality, 20% Price. Full details of the award criteria and sub-criteria can be found in the tender documentation." } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "As detailed in Part A of the ITT documentation, and in the supplier response form." }, { "type": "technical", "description": "As detailed in Part A of the ITT documentation, and in the supplier response form." } ] }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2026-06-01T00:00:00+01:00", "endDate": "2028-05-31T23:59:59+01:00", "maxExtentDate": "2029-05-31T23:59:59+00:00" }, "hasRenewal": true, "renewal": { "description": "The extension date is to the maximum length of the first framework in the Open Framework scheme in accordance with the Procurement Act if the open framework was not re-opened after 2 years or if the reopening becomes delayed. However, the intention is that the first framework shall be for a period of 2 years, with each successive framework being for a period of 3 years, with the final framework expiring at the end of the period of eight years beginning with the day on which the first framework under the scheme is awarded." } }, { "id": "10", "title": "Category 10: Total Facilities Management", "description": "The Total Facilities Management services category shall cover Call-Off Contracts where the Customer is procuring multiple services across the other Categories within this framework under a single Call-Off Contract, or where the Customer is procuring a Supplier to manage a large suite of Facilities Management services across their estate (which may include additional facilities management related site staffing and services). The Total Facilities Management category may involve a combination of both hard and soft facilities management services as a comprehensive approach to managing and maintaining their Premises and Locations.", "status": "active", "value": { "amountGross": 0, "amount": 0, "currency": "GBP" }, "awardCriteria": { "weightingDescription": "80% Quality, 20% Price. Full details of the award criteria and sub-criteria can be found in the tender documentation.", "criteria": [ { "type": "price", "name": "Simple description", "description": "80% Quality, 20% Price. Full details of the award criteria and sub-criteria can be found in the tender documentation." } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "As detailed in Part A of the ITT documentation, and in the supplier response form." }, { "type": "technical", "description": "As detailed in Part A of the ITT documentation, and in the supplier response form." } ] }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2026-06-01T00:00:00+01:00", "endDate": "2028-05-31T23:59:59+01:00", "maxExtentDate": "2029-05-31T23:59:59+00:00" }, "hasRenewal": true, "renewal": { "description": "The extension date is to the maximum length of the first framework in the Open Framework scheme in accordance with the Procurement Act if the open framework was not re-opened after 2 years or if the reopening becomes delayed. However, the intention is that the first framework shall be for a period of 2 years, with each successive framework being for a period of 3 years, with the final framework expiring at the end of the period of eight years beginning with the day on which the first framework under the scheme is awarded." } } ], "documents": [ { "id": "L-1", "documentType": "biddingDocuments", "description": "Tender documentation and all correspondence will be managed via the InTend portal under project reference PP-10183a. Please register on the portal and express interest in the project to access the tender documentation.", "url": "https://in-tendhost.co.uk/placegroup" }, { "id": "conflictOfInterest", "documentType": "conflictOfInterest", "description": "Not published" }, { "id": "003670-2026", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/003670-2026", "datePublished": "2026-01-15T21:31:33Z", "format": "text/html" } ], "contractTerms": { "financialTerms": "As per the framework and call-off contract terms within the tendering documentation." }, "riskDetails": "Please see section 7 of Part A of the tender documentation for details of contract risks and dependencies." }, "language": "en" }