{ "tag": [ "compiled" ], "id": "ocds-h6vhtk-060871-2026-03-25T12:50:21Z", "date": "2026-03-25T12:50:21Z", "ocid": "ocds-h6vhtk-060871", "initiationType": "tender", "parties": [ { "id": "GB-PPON-PRLZ-1599-JGTT", "name": "NHS Business Services Authority", "identifier": { "scheme": "GB-PPON", "id": "PRLZ-1599-JGTT" }, "address": { "streetAddress": "Stella House, Goldcrest Way, Newburn Riverside", "locality": "Newcastle upon Tyne", "postalCode": "NE15 8NY", "country": "GB", "countryName": "United Kingdom", "region": "UKC22" }, "contactPoint": { "name": "NHS Business Services Authority", "email": "commercialservicesteam@nhsbsa.nhs.uk" }, "roles": [ "buyer" ], "details": { "url": "https://www.nhsbsa.nhs.uk/", "classifications": [ { "id": "publicAuthorityCentralGovernment", "scheme": "UK_CA_TYPE", "description": "Public authority - central government" } ] } }, { "id": "GB-PPON-PCMJ-9641-QWWM", "name": "CIVICA UK LIMITED", "identifier": { "scheme": "GB-PPON", "id": "PCMJ-9641-QWWM" }, "address": { "streetAddress": "South bank Central, 30 Stamford Street", "locality": "London", "postalCode": "SE1 9LQ", "country": "GB", "countryName": "United Kingdom", "region": "UKI44" }, "contactPoint": { "email": "niti.jodha@civica.co.uk" }, "roles": [ "supplier" ], "details": { "scale": "large", "vcse": false, "publicServiceMissionOrganization": false, "shelteredWorkshop": false, "url": "http://www.civica.com" } } ], "buyer": { "id": "GB-PPON-PRLZ-1599-JGTT", "name": "NHS Business Services Authority" }, "tender": { "id": "C413759", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "HR Applicant Tracking Software (ATS)", "description": "This contract covers the provision of the Trac HR recruitment Applicant Tracking Software (ATS). This is used by NHSBSA and their HR Shared Services clients from other Health and Care organisations. The software is provided on a Software as a Service (SaaS) basis.", "status": "complete", "procurementMethod": "direct", "procurementMethodDetails": "Direct award", "procurementMethodRationale": "This is a bridging contract to cover an extension of the existing service until an in-house solution is completed. NHSBSA is developing its NHS Jobs platform to include new ATS functionality. This is expected to be implemented during the course of this 3-year contract, with system migration activities being required by NHSBSA and its clients in a phased approach. In addition to this, the announcement by the Government that NHS England will merge into DHSC may lead to increased dependency on the Trac system during a critical workforce restructuring period. This change adds further risk and operational complexity that would be significantly impacted by any system migration activities.", "lots": [ { "id": "1", "status": "complete", "suitability": { "sme": true } } ], "documents": [ { "id": "conflictOfInterest", "documentType": "conflictOfInterest", "description": "Not published" } ], "procurementMethodRationaleClassifications": [ { "id": "additionalRepeatExtensionPartialReplacement" } ], "coveredBy": [ "GPA" ] }, "awards": [ { "id": "1", "title": "C413759 HR Applicant Tracking Software (ATS)", "status": "pending", "value": { "amountGross": 186580, "amount": 155484, "currency": "GBP" }, "mainProcurementCategory": "services", "aboveThreshold": true, "suppliers": [ { "id": "GB-PPON-PCMJ-9641-QWWM", "name": "C413759 HR Applicant Tracking Software (ATS)" } ], "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "72222300", "description": "Information technology services" } ], "relatedLot": "1", "deliveryAddresses": [ { "region": "UK", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKC", "country": "GB", "countryName": "United Kingdom" } ] } ], "contractPeriod": { "startDate": "2026-02-02T00:00:00Z", "endDate": "2028-02-01T23:59:59Z" }, "relatedLots": [ "1" ], "documents": [ { "id": "004244-2026", "documentType": "awardNotice", "noticeType": "UK5", "description": "Transparency notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/004244-2026", "datePublished": "2026-01-19T10:59:54Z", "format": "text/html" }, { "id": "005200-2026", "documentType": "awardNotice", "noticeType": "UK6", "description": "Contract award notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/005200-2026", "datePublished": "2026-01-21T11:28:31Z", "format": "text/html" } ], "milestones": [ { "id": "1", "type": "futureSignatureDate", "dueDate": "2026-02-02T23:59:59Z", "status": "scheduled" } ], "date": "2026-01-19T00:00:00Z", "standstillPeriod": { "endDate": "2026-01-30T23:59:59+00:00" } }, { "id": "2", "status": "active", "mainProcurementCategory": "services", "suppliers": [ { "id": "GB-PPON-PCMJ-9641-QWWM", "name": "CIVICA UK LIMITED" } ], "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "72000000", "description": "IT services: consulting, software development, Internet and support" } ], "relatedLot": "1" } ], "relatedLots": [ "1" ] } ], "language": "en", "contracts": [ { "id": "2", "awardID": "2", "title": "C413759 HR applicant Tracking Software", "status": "active", "period": { "startDate": "2026-01-01T00:00:00Z", "endDate": "2028-12-31T23:59:59Z" }, "hasOptions": true, "options": { "description": "(i) The user volumes(based on the employee headcounts of in-scope organisations)will be reviewed on an annual basis and the charges amended according to the agreed volumetric pricing table. (ii) technical services over standard SaaS, DBS checks, storage" }, "value": { "amountGross": 186581, "amount": 155484, "currency": "GBP" }, "aboveThreshold": true, "dateSigned": "2026-01-01T00:00:00Z", "noAgreedMetricsRationale": "Contract value is not above PS5m", "documents": [ { "id": "027295-2026", "documentType": "contractNotice", "noticeType": "UK7", "description": "Contract details notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/027295-2026", "datePublished": "2026-03-25T12:50:21Z", "format": "text/html" } ] } ] }