{ "tag": [ "compiled" ], "id": "ocds-h6vhtk-060954-2026-04-21T08:10:25+01:00", "date": "2026-04-21T08:10:25+01:00", "ocid": "ocds-h6vhtk-060954", "initiationType": "tender", "parties": [ { "id": "GB-PPON-PPRM-9434-VNYQ", "name": "PHP Law LLP", "identifier": { "scheme": "GB-PPON", "id": "PPRM-9434-VNYQ" }, "address": { "streetAddress": "Unit 3 The Brutus Centre Station Road Totnes", "locality": "Totnes", "postalCode": "TQ9 5RW", "country": "GB", "countryName": "United Kingdom", "region": "UKK43" }, "contactPoint": { "name": "Josie Medforth", "email": "josie.medforth@phplaw.co.uk", "telephone": "+44 01234567890" }, "roles": [ "buyer", "processContactPoint" ], "details": { "classifications": [ { "id": "publicAuthoritySubCentralGovernment", "scheme": "UK_CA_TYPE", "description": "Public authority - sub-central government" } ] } }, { "id": "GB-PPON-PGXM-7933-YNQY", "name": "Embrace Multi Academy Trust", "identifier": { "scheme": "GB-PPON", "id": "PGXM-7933-YNQY" }, "address": { "streetAddress": "Brookes Avenue", "locality": "Leicester", "postalCode": "LE9 3GJ", "country": "GB", "countryName": "United Kingdom", "region": "UKF22" }, "contactPoint": { "name": "Claire Jones", "email": "claire.jones@phplaw.co.uk" }, "roles": [ "buyer" ], "details": { "classifications": [ { "id": "publicAuthoritySubCentralGovernment", "scheme": "UK_CA_TYPE", "description": "Public authority - sub-central government" } ] } }, { "id": "GB-COH-08138965", "name": "EMBRACE MULTI ACADEMY TRUST", "identifier": { "scheme": "GB-COH", "id": "08138965" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PGXM-7933-YNQY" } ], "address": { "streetAddress": "Brockington College", "locality": "Enderby", "postalCode": "LE19 4AQ", "country": "GB", "countryName": "United Kingdom", "region": "UKF22" }, "contactPoint": { "email": "t.chambers@embracemat.org" }, "roles": [ "buyer" ], "details": { "classifications": [ { "id": "publicAuthoritySubCentralGovernment", "scheme": "UK_CA_TYPE", "description": "Public authority - sub-central government" } ] } }, { "id": "GB-COH-OC429243", "name": "PHP LAW LLP", "identifier": { "scheme": "GB-COH", "id": "OC429243" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PPRM-9434-VNYQ" } ], "address": { "streetAddress": "Unit 3 The Brutus Centre", "locality": "Totnes", "postalCode": "TQ9 5RW", "country": "GB", "countryName": "United Kingdom", "region": "UKK43" }, "contactPoint": { "email": "josie.medforth@phplaw.co.uk" }, "roles": [ "procuringEntity", "processContactPoint" ], "roleDetails": "Procurement Consultant", "details": { "url": "http://www.phplaw.co.uk" } }, { "id": "GB-COH-06561073", "name": "ASPENS-SERVICES LIMITED", "identifier": { "scheme": "GB-COH", "id": "06561073" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PJZY-1355-VRGY" } ], "address": { "streetAddress": "International House 10 Beaufort Court", "locality": "London", "postalCode": "E14 9XL", "country": "GB", "countryName": "United Kingdom", "region": "UKI42" }, "contactPoint": { "email": "sales.admin@aspens-services.com" }, "roles": [ "supplier" ], "details": { "url": "http://www.aspens-services.co.uk", "scale": "large", "vcse": false, "publicServiceMissionOrganization": false, "shelteredWorkshop": false } } ], "buyer": { "id": "GB-COH-08138965", "name": "EMBRACE MULTI ACADEMY TRUST" }, "planning": { "noEngagementNoticeRationale": "The justification is that the requirements are not complex, or niche and the Contracting Authority already has an understanding of what they want the service to deliver and the market is known." }, "tender": { "id": "EMMAT01.16", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Embrace Multi Academy Trust - Provision of Outsourced Catering Service", "description": "This tender opportunity was issued by Embrace Multi Academy Trust (\"the Trust\"). The contract will be for the provision of Outsourced Catering Service (\"the Service\") to the Trust. The Trust was seeking a Contractor to provide a high-quality service, whilst delivering value for money for the school, parents and pupils using the Services. The Contract will include all food and staff provision to support the delivery of the service requirement. The Contract will start on Saturday 1st August 2026.", "status": "complete", "items": [ { "id": "LOT-0000", "additionalClassifications": [ { "scheme": "CPV", "id": "55524000", "description": "School catering services" }, { "scheme": "CPV", "id": "55520000", "description": "Catering services" } ], "deliveryAddresses": [ { "region": "UKF2", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "LOT-0000" } ], "value": { "amountGross": 3600000, "amount": 3000000, "currency": "GBP" }, "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "mainProcurementCategory": "services", "aboveThreshold": true, "coveredBy": [ "GPA" ], "submissionMethodDetails": "https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=101106&TID100106347&B=", "submissionTerms": { "electronicSubmissionPolicy": "allowed", "languages": [ "en" ] }, "tenderPeriod": { "endDate": "2026-02-26T12:00:00+00:00" }, "enquiryPeriod": { "endDate": "2026-02-26T00:00:00+00:00" }, "awardPeriod": { "endDate": "2026-04-27T23:59:59+01:00" }, "lots": [ { "id": "LOT-0000", "status": "complete", "value": { "amountGross": 3600000, "amount": 3000000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "quality", "name": "Proposed Service Model", "description": "Quality", "numbers": [ { "number": 12.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Service Model Case Study", "description": "Quality", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Menu Planning & Development", "description": "Quality", "numbers": [ { "number": 10, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Food Offering", "description": "Quality", "numbers": [ { "number": 7.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Allergy Management", "description": "Quality", "numbers": [ { "number": 7.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Contractor Staff", "description": "Quality", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Account Management", "description": "Quality", "numbers": [ { "number": 2.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Contract Management", "description": "Quality", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Contract Mobilisation & Risk Management", "description": "Quality", "numbers": [ { "number": 2.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Sustainability", "description": "Quality", "numbers": [ { "number": 2.5, "weight": "percentageExact" } ] }, { "type": "cost", "name": "Guaranteed Position Assessment", "description": "Guaranteed Position Assessment", "numbers": [ { "number": 30, "weight": "percentageExact" } ] }, { "type": "cost", "name": "Guaranteed Position Approach", "description": "Guaranteed Position Approach", "numbers": [ { "number": 10, "weight": "percentageExact" } ] } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "A financial appraisal will be based upon a credit check. Insurances Employer Liability PS10m Public Liability - PS10m Product Liability - PS2m" }, { "type": "technical", "description": "Provide 3 relevant previous contract examples To constitute a pass, the contract examples provided shall be relevant to the requirement, with a sufficient level of detail that provides confidence in the Tenderer's established past experience in similar and relevant projects/contracts. The contracts must be within the education sector and similar complexity and working on more than one site within the contract." } ] }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2026-08-01T00:00:00Z", "endDate": "2029-07-31T23:59:59+01:00", "maxExtentDate": "2031-07-31T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "Two further one year extensions (3+1+1)" }, "hasOptions": true, "options": { "description": "To include additional schools" } } ], "documents": [ { "id": "conflictOfInterest", "documentType": "conflictOfInterest", "description": "Not published" }, { "id": "004563-2026", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/004563-2026", "datePublished": "2026-01-19T19:15:29Z", "format": "text/html" } ], "hasRecurrence": true, "recurrence": { "dates": [ { "startDate": "2031-01-13T23:59:59Z" } ] }, "contractTerms": { "financialTerms": "One invoice per month Invoicing for UIFSM & FSM based on actual meals taken, broken down by school" }, "riskDetails": "Financial Inflation and Rising Costs: Food price inflation, energy bills, and wage increases. Caterers locked into long-term contracts may struggle to remain profitable, risking service quality or contract withdrawal. Staffing Challenges Recruitment Difficulties: Shortages of skilled catering staff, especially in rural or low-income areas. Difficulty attracting and retaining staff due to limited pay and benefits. Training Gaps: Inadequate training in food safety, allergens, and safeguarding can lead to compliance issues. Reputational and Compliance Risks Non-compliance with School Food Standards can result in reputational damage and regulatory scrutiny. Non-compliance with the tender specification or compliance requirement" }, "language": "en", "bids": { "statistics": [ { "id": "1", "measure": "bids", "value": 2, "relatedLot": "LOT-0000" }, { "id": "2", "measure": "finalStageBids", "value": 2, "relatedLot": "LOT-0000" }, { "id": "3", "measure": "smeFinalStageBids", "value": 1, "relatedLot": "LOT-0000" }, { "id": "4", "measure": "vcseFinalStageBids", "value": 0, "relatedLot": "LOT-0000" } ] }, "awards": [ { "id": "1", "title": "Embrace Multi Academy Trust - Provision of Outsourced Catering Service", "status": "active", "date": "2026-04-20T00:00:00+01:00", "value": { "amountGross": 3600000, "amount": 3000000, "currency": "GBP" }, "mainProcurementCategory": "services", "aboveThreshold": true, "suppliers": [ { "id": "GB-COH-06561073", "name": "ASPENS-SERVICES LIMITED" } ], "items": [ { "id": "LOT-0000", "additionalClassifications": [ { "scheme": "CPV", "id": "55520000", "description": "Catering services" } ], "deliveryAddresses": [ { "region": "UKF2", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "LOT-0000" } ], "contractPeriod": { "startDate": "2026-08-01T00:00:00+01:00", "endDate": "2029-07-31T23:59:59+01:00", "maxExtentDate": "2031-07-31T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "Two further one year extensions (3+1+1)" }, "hasOptions": true, "options": { "description": "The right to additional purchases while the contract is valid. To include additional schools" }, "relatedLots": [ "LOT-0000" ], "documents": [ { "id": "035857-2026", "documentType": "awardNotice", "noticeType": "UK6", "description": "Contract award notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/035857-2026", "datePublished": "2026-04-21T08:10:25+01:00", "format": "text/html" } ], "assessmentSummariesDateSent": "2026-04-21T00:00:00+01:00", "milestones": [ { "id": "1", "type": "futureSignatureDate", "dueDate": "2026-05-01T23:59:59+01:00", "status": "scheduled" } ] } ] }