{ "tag": [ "compiled" ], "id": "ocds-h6vhtk-060c75-2026-04-01T15:48:53+01:00", "date": "2026-04-01T15:48:53+01:00", "ocid": "ocds-h6vhtk-060c75", "initiationType": "tender", "parties": [ { "id": "GB-PPON-PPRM-9434-VNYQ", "name": "PHP Law LLP", "identifier": { "scheme": "GB-PPON", "id": "PPRM-9434-VNYQ" }, "address": { "streetAddress": "Unit 3 The Brutus Centre Station Road Totnes", "locality": "Totnes", "postalCode": "TQ9 5RW", "country": "GB", "countryName": "United Kingdom", "region": "UKK43" }, "contactPoint": { "name": "Claire Jones", "email": "claire.jones@phplaw.co.uk", "telephone": "+44 01234567890" }, "roles": [ "buyer", "processContactPoint" ], "details": { "url": "https://www.phplaw.co.uk", "classifications": [ { "id": "privateUtility", "scheme": "UK_CA_TYPE", "description": "Private utility" } ] } }, { "id": "GB-PPON-PGBQ-4436-HDMW", "name": "Great Torrington School", "identifier": { "scheme": "GB-PPON", "id": "PGBQ-4436-HDMW" }, "address": { "streetAddress": "Calvesford Road,", "locality": "Great Torrington, Devon,", "postalCode": "EX38 7DJ", "country": "GB", "countryName": "United Kingdom", "region": "UKK43" }, "contactPoint": { "name": "Jon Buss", "email": "JBuss@gts.devon.sch.uk" }, "roles": [ "buyer" ], "details": { "url": "https://www.gts.devon.sch.uk/", "classifications": [ { "id": "publicAuthorityCentralGovernment", "scheme": "UK_CA_TYPE", "description": "Public authority - central government" } ] } }, { "id": "GB-COH-07698197", "name": "GTS ACADEMY TRUST", "identifier": { "scheme": "GB-COH", "id": "07698197" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PGBQ-4436-HDMW" } ], "address": { "streetAddress": "Great Torrington School Calvesford Road", "locality": "Devon", "postalCode": "EX38 7DJ", "country": "GB", "countryName": "United Kingdom", "region": "UKK43" }, "contactPoint": { "email": "admin@gts.devon.sch.uk" }, "roles": [ "buyer" ], "details": { "classifications": [ { "id": "publicAuthoritySubCentralGovernment", "scheme": "UK_CA_TYPE", "description": "Public authority - sub-central government" } ] } }, { "id": "GB-COH-OC429243", "name": "PHP LAW LLP", "identifier": { "scheme": "GB-COH", "id": "OC429243" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PPRM-9434-VNYQ" } ], "address": { "streetAddress": "Unit 3 The Brutus Centre", "locality": "Totnes", "postalCode": "TQ9 5RW", "country": "GB", "countryName": "United Kingdom", "region": "UKK43" }, "contactPoint": { "email": "josie.medforth@phplaw.co.uk" }, "roles": [ "procuringEntity", "processContactPoint" ], "roleDetails": "Procurement Consultant", "details": { "url": "http://www.phplaw.co.uk" } }, { "id": "GB-COH-09889191", "name": "DIRECT CLEANING SERVICES SW LIMITED", "identifier": { "scheme": "GB-COH", "id": "09889191" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PJJJ-5626-XXRG" } ], "address": { "streetAddress": "The Old Post Office", "locality": "Chippenham", "postalCode": "SN15 3HR", "country": "GB", "countryName": "United Kingdom", "region": "UKK15" }, "contactPoint": { "email": "enquiries@direct-cleaning.com" }, "roles": [ "supplier" ], "details": { "url": "http://www.direct-cleaning.com", "scale": "sme", "vcse": false, "publicServiceMissionOrganization": false, "shelteredWorkshop": false } } ], "buyer": { "id": "GB-COH-07698197", "name": "GTS ACADEMY TRUST" }, "tender": { "id": "GTS01.04", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Great Torrington School - Provision of Outsourced Cleaning Service", "description": "This tender opportunity was been issued by Great Torrington School (\"the School\") and Tenderers were invited to tender for the provision of an outsourced cleaning service (\"the Service\"). Full details of all contract requirements were given in Document 2. Specification of Requirement and Document 10. BICS Cleaning Specification. The contract is to include daily cleaning and out of term deep cleaning, for spaces including but not limited to teaching, office, circulation, and washroom spaces. The Successful Contractor shall establish effective management and operational level communication systems at all levels regarding the cleaning service with the School. In addition, the Contractor will also be responsible for all legal, and health and safety requirements in delivering the services.", "status": "complete", "items": [ { "id": "LOT-0000", "additionalClassifications": [ { "scheme": "CPV", "id": "90919300", "description": "School cleaning services" }, { "scheme": "CPV", "id": "90910000", "description": "Cleaning services" } ], "deliveryAddresses": [ { "region": "UKK4", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "LOT-0000" } ], "value": { "amountGross": 840000, "amount": 700000, "currency": "GBP" }, "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "mainProcurementCategory": "services", "aboveThreshold": true, "coveredBy": [ "GPA" ], "submissionMethodDetails": "https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=101090&TID100106331&B=", "submissionTerms": { "electronicSubmissionPolicy": "allowed", "languages": [ "en" ] }, "tenderPeriod": { "endDate": "2026-02-25T12:00:00+00:00" }, "enquiryPeriod": { "endDate": "2026-02-16T12:00:00+00:00" }, "awardPeriod": { "endDate": "2026-04-16T23:59:59+01:00" }, "lots": [ { "id": "LOT-0000", "status": "complete", "value": { "amountGross": 840000, "amount": 700000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "quality", "name": "Cleaning Operating Model", "numbers": [ { "number": 10, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Case Study", "numbers": [ { "number": 3, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Staff Operating Model", "numbers": [ { "number": 7.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Equipment & Materials", "numbers": [ { "number": 2, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Contract Management", "numbers": [ { "number": 10, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Performance & Quality Monitoring", "numbers": [ { "number": 7.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Complaint Process", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Recruitment, Induction & Training", "numbers": [ { "number": 3, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Staff Absence Management", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Mobilisation Plan", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Sustainability", "numbers": [ { "number": 2, "weight": "percentageExact" } ] }, { "type": "price", "name": "Price", "numbers": [ { "number": 40, "weight": "percentageExact" } ] } ] }, "selectionCriteria": { "criteria": [ { "type": "technical", "description": "Provide 3 relevant previous contract examples To constitute a pass, the contract examples provided shall be relevant to the requirement, with a sufficient level of detail that provides confidence in the Tenderer's established past experience in similar and relevant projects/contracts. The contracts must be within the education sector and similar complexity." } ] }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2026-09-01T00:00:00Z", "endDate": "2029-08-31T23:59:59+01:00", "maxExtentDate": "2031-08-31T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "The possible extension of two (2) further years, in 12-month intervals (3 +1+1)." }, "hasOptions": true, "options": { "description": "94. The Contractor shall note the following specific contract modifications relevant to this procurement: a. The quantities requiring maintenance may be amended during the course of the contract, either additions or subtractions, and reasonable adjustments made to the payments as agreed by the Tenderer and the School. b. Additional activities to existing items may be required of the Tenderer which an additional payment will be agreed by the Tenderer and the School." } } ], "documents": [ { "id": "conflictOfInterest", "documentType": "conflictOfInterest", "description": "Not published" }, { "id": "005844-2026", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/005844-2026", "datePublished": "2026-01-22T15:04:15Z", "format": "text/html" } ], "riskDetails": "Compliance and Regulatory Risks: Failure to comply with regulations and standards can lead to legal penalties and increased liability. Regular updates to safety regulations may require ongoing adjustments to the contract and services provided. Operational Risks: Delays in response times for the provision of workers. Not being able to fullfil the bookings Financial Risks: Inaccurate cost estimates or underfunding can lead to incomplete or substandard service delivery. Vendor Risks: A Contractor may fail to meet contractual obligations or commit a material breach. Contractor may face operational or financial difficulties. Technological Risks: Outdated or incompatible technology can hinder the effectiveness of services. Cybersecurity threats to digital security systems can compromise sensitive information and system integrity. Communication Risks: Poor communication between the Contractor and the Trust can lead to misunderstandings and unmet expectations. Lack of clear protocols for reporting and addressing issues can delay resolution and increase risks." }, "language": "en", "bids": { "statistics": [ { "id": "1", "measure": "bids", "value": 6, "relatedLot": "LOT-0000" }, { "id": "2", "measure": "finalStageBids", "value": 5, "relatedLot": "LOT-0000" }, { "id": "3", "measure": "smeFinalStageBids", "value": 5, "relatedLot": "LOT-0000" }, { "id": "4", "measure": "vcseFinalStageBids", "value": 0, "relatedLot": "LOT-0000" } ] }, "awards": [ { "id": "1", "title": "Great Torrington School - Provision of Outsourced Cleaning Service", "status": "active", "date": "2026-04-01T00:00:00+01:00", "value": { "amountGross": 840000, "amount": 700000, "currency": "GBP" }, "mainProcurementCategory": "services", "aboveThreshold": true, "suppliers": [ { "id": "GB-COH-09889191", "name": "DIRECT CLEANING SERVICES SW LIMITED" } ], "items": [ { "id": "LOT-0000", "additionalClassifications": [ { "scheme": "CPV", "id": "90910000", "description": "Cleaning services" } ], "deliveryAddresses": [ { "region": "UKK4", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "LOT-0000" } ], "contractPeriod": { "startDate": "2026-09-01T00:00:00+01:00", "endDate": "2029-08-31T23:59:59+01:00", "maxExtentDate": "2031-08-31T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "The possible extension of two (2) further years, in 12-month intervals (3 +1+1)." }, "hasOptions": true, "options": { "description": "The right to additional purchases while the contract is valid. 94. The Contractor shall note the following specific contract modifications relevant to this procurement: a. The quantities requiring maintenance may be amended during the course of the contract, either additions or subtractions, and reasonable adjustments made to the payments as agreed by the Tenderer and the School. b. Additional activities to existing items may be required of the Tenderer which an additional payment will be agreed by the Tenderer and the School" }, "relatedLots": [ "LOT-0000" ], "documents": [ { "id": "030503-2026", "documentType": "awardNotice", "noticeType": "UK6", "description": "Contract award notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/030503-2026", "datePublished": "2026-04-01T15:48:53+01:00", "format": "text/html" } ], "assessmentSummariesDateSent": "2026-04-01T00:00:00+01:00", "milestones": [ { "id": "1", "type": "futureSignatureDate", "dueDate": "2026-05-01T23:59:59+01:00", "status": "scheduled" } ] } ] }