{ "tag": [ "compiled" ], "id": "ocds-h6vhtk-065794-2026-02-18T20:00:25Z", "date": "2026-02-18T20:00:25Z", "ocid": "ocds-h6vhtk-065794", "initiationType": "tender", "parties": [ { "id": "GB-PPON-PPRM-9434-VNYQ", "name": "PHP Law LLP", "identifier": { "scheme": "GB-PPON", "id": "PPRM-9434-VNYQ" }, "address": { "streetAddress": "Unit 3 The Brutus Centre Station Road Totnes", "locality": "Totnes", "postalCode": "TQ9 5RW", "country": "GB", "countryName": "United Kingdom", "region": "UKK43" }, "contactPoint": { "name": "Claire Jones", "email": "claire.jones@phplaw.co.uk" }, "roles": [ "procuringEntity", "processContactPoint" ], "roleDetails": "Procurement Consultant" }, { "id": "GB-PPON-PYLY-4964-TXGH", "name": "Embark Federation", "identifier": { "scheme": "GB-PPON", "id": "PYLY-4964-TXGH" }, "address": { "streetAddress": "University of Derby Kedleston Road", "locality": "Derby", "postalCode": "DE22 1GB", "country": "GB", "countryName": "United Kingdom", "region": "UKF11" }, "contactPoint": { "name": "Richard Mansfield", "email": "richard.mansfield@embarkfed.org.uk" }, "roles": [ "buyer" ], "details": { "classifications": [ { "id": "publicAuthoritySubCentralGovernment", "scheme": "UK_CA_TYPE", "description": "Public authority - sub-central government" } ] } } ], "buyer": { "id": "GB-PPON-PYLY-4964-TXGH", "name": "Embark Federation" }, "planning": { "noEngagementNoticeRationale": "The requirements are not complex, or niche and the Contracting Authority already has an understanding of what they want the service to deliver and the market is known." }, "tender": { "id": "EBMAT01.48", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Embark - Outsource Catering Service", "description": "The Trust is seeking an outsourced Catering Service to provide a high-quality service and school meal, whilst delivering value for money for the school, parents and pupils using the Services. The tender is for primary and secondary schools however further schools may join the contract as the Trust grows.", "status": "active", "items": [ { "id": "LOT-0000", "additionalClassifications": [ { "scheme": "CPV", "id": "55524000", "description": "School catering services" }, { "scheme": "CPV", "id": "55520000", "description": "Catering services" } ], "deliveryAddresses": [ { "region": "UKF", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "LOT-0000" } ], "value": { "amountGross": 4200000, "amount": 3500000, "currency": "GBP" }, "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "mainProcurementCategory": "services", "additionalProcurementCategories": [ "goods" ], "aboveThreshold": true, "submissionMethodDetails": "https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=102966&TID100108173&B=", "submissionTerms": { "electronicSubmissionPolicy": "allowed", "languages": [ "en" ] }, "tenderPeriod": { "endDate": "2026-04-02T11:00:00+00:00" }, "enquiryPeriod": { "endDate": "2026-04-02T11:00:00+00:00" }, "awardPeriod": { "endDate": "2026-05-07T23:59:59+01:00" }, "lots": [ { "id": "LOT-0000", "status": "active", "value": { "amountGross": 4200000, "amount": 3500000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "quality", "name": "Proposed Service Model", "numbers": [ { "number": 12.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Service Model Case Study", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Menu Planning & Development", "numbers": [ { "number": 10, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Food Offering", "numbers": [ { "number": 7.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Allergy Management", "numbers": [ { "number": 7.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Contractor Staff", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Account Management", "numbers": [ { "number": 2.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Contract Management", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Contract Mobilisation & Risk Management", "numbers": [ { "number": 2.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Sustainability", "numbers": [ { "number": 2.5, "weight": "percentageExact" } ] }, { "type": "cost", "name": "Guaranteed Position Assessment", "numbers": [ { "number": 30, "weight": "percentageExact" } ] }, { "type": "cost", "name": "Guaranteed", "numbers": [ { "number": 10, "weight": "percentageExact" } ] } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "A financial appraisal will be based upon a credit check. Insurances Employer Liability PS10m Public Liability - PS10m Product Liability - PS2m" }, { "type": "technical", "description": "Provide 3 relevant previous contract examples To constitute a pass, the contract examples provided shall be relevant to the requirement, with a sufficient level of detail that provides confidence in the Tenderer's established past experience in similar and relevant projects/contracts. The contracts must be within the education sector and similar complexity and working on more than one site within the contract. My Checklist The checklist is here to help you finalize the notice. Click the Validate-button below to generate your checklist. Validate Europe/London" } ] }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2026-09-01T00:00:00Z", "endDate": "2029-08-31T23:59:59+01:00", "maxExtentDate": "2031-08-31T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "Two further 1 year extensions (3+1+1)" }, "hasOptions": true, "options": { "description": "To include schools who join the Trust and associated services" } } ], "documents": [ { "id": "conflictOfInterest", "documentType": "conflictOfInterest", "description": "Not published" }, { "id": "015007-2026", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/015007-2026", "datePublished": "2026-02-18T20:00:25Z", "format": "text/html" } ], "hasRecurrence": true, "recurrence": { "dates": [ { "startDate": "2031-01-01T23:59:59Z" } ] }, "contractTerms": { "financialTerms": "One invoice per month Invoicing for UIFSM & FSM based on actual meals taken, broken down by school" }, "riskDetails": "Financial Inflation and Rising Costs: Food price inflation, energy bills, and wage increases. Caterers locked into long-term contracts may struggle to remain profitable, risking service quality or contract withdrawal. Staffing Challenges Recruitment Difficulties: Shortages of skilled catering staff, especially in rural or low-income areas. Difficulty attracting and retaining staff due to limited pay and benefits. Training Gaps: Inadequate training in food safety, allergens, and safeguarding can lead to compliance issues. Reputational and Compliance Risks Non-compliance with School Food Standards can result in reputational damage and regulatory scrutiny. Non-compliance with the tender specification or compliance requirement" }, "language": "en" }