{ "tag": [ "compiled" ], "id": "ocds-h6vhtk-066535-2026-03-09T12:00:49Z", "date": "2026-03-09T12:00:49Z", "ocid": "ocds-h6vhtk-066535", "initiationType": "tender", "parties": [ { "id": "GB-PPON-PPRM-9434-VNYQ", "name": "PHP Law LLP", "identifier": { "scheme": "GB-PPON", "id": "PPRM-9434-VNYQ" }, "address": { "streetAddress": "Unit 3 The Brutus Centre Station Road Totnes", "locality": "Totnes", "postalCode": "TQ9 5RW", "country": "GB", "countryName": "United Kingdom", "region": "UKK43" }, "contactPoint": { "name": "James Medforth", "email": "james.medforth@phplaw.co.uk", "telephone": "+44 01234567890" }, "roles": [ "procuringEntity" ], "roleDetails": "Tender process support" }, { "id": "GB-PPON-PQQC-4436-QQBJ", "name": "The White Hills Park Trust", "identifier": { "scheme": "GB-PPON", "id": "PQQC-4436-QQBJ" }, "address": { "streetAddress": "Interchange 25 Business Park, Bostock's Lane", "locality": "Nottingham", "postalCode": "NG10 5QG", "country": "GB", "countryName": "United Kingdom", "region": "UKF13" }, "contactPoint": { "email": "julia.gibbs@whptrust.org" }, "roles": [ "buyer" ], "details": { "classifications": [ { "id": "publicAuthorityCentralGovernment", "scheme": "UK_CA_TYPE", "description": "Public authority - central government" } ] } } ], "buyer": { "id": "GB-PPON-PQQC-4436-QQBJ", "name": "The White Hills Park Trust" }, "planning": { "noEngagementNoticeRationale": "The justification is that the requirements are not complex or niche and the Contracting Authority already has an understanding of what they want the service to deliver and the market is known." }, "tender": { "id": "WHPT01.27", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Provision of Outsourced Catering Services", "description": "This tender opportunity has been issued by The White Hills Park Trust (\"the Trust\"). The proposed contract will be for the provision of Outsourced Catering Service (\"the Service\") to the Trust. The Contract will include all food and staff provision to support the delivery of the service requirement and to include the following in their service offer: a. Census day menus b. Open evening events c. Sustainability options/strategic net zero decisions d. Theme days linked to world events e. Hospitality and events", "status": "active", "items": [ { "id": "LOT-0000", "additionalClassifications": [ { "scheme": "CPV", "id": "55524000", "description": "School catering services" } ], "deliveryAddresses": [ { "region": "UKF14", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "LOT-0000" } ], "value": { "amountGross": 5400000, "amount": 4500000, "currency": "GBP" }, "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "mainProcurementCategory": "services", "aboveThreshold": true, "coveredBy": [ "GPA" ], "submissionMethodDetails": "https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=103160&TID100108364&B=", "submissionTerms": { "electronicSubmissionPolicy": "allowed", "languages": [ "en" ] }, "tenderPeriod": { "endDate": "2026-04-20T11:00:00+00:00" }, "enquiryPeriod": { "endDate": "2026-04-13T11:00:00+00:00" }, "awardPeriod": { "endDate": "2026-05-29T23:59:59+01:00" }, "lots": [ { "id": "LOT-0000", "status": "active", "value": { "amountGross": 5400000, "amount": 4500000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "quality", "name": "Service Requirements", "numbers": [ { "number": 10, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Service Model Case Study", "numbers": [ { "number": 2.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Menu Planning & Development", "numbers": [ { "number": 10, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Healthy Eating & Nutrition", "numbers": [ { "number": 7.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Special Diets & Allergen Management", "numbers": [ { "number": 7.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Contractor Staff", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Account Management", "numbers": [ { "number": 2.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Contract Management", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Contract Mobilisation & Risk Management", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Sustainability Approach", "numbers": [ { "number": 2.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Sustainability initiatives", "numbers": [ { "number": 2.5, "weight": "percentageExact" } ] }, { "type": "price", "name": "Guaranteed Position Assessment", "numbers": [ { "number": 30, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Guaranteed Position Approach", "numbers": [ { "number": 10, "weight": "percentageExact" } ] } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "A financial appraisal will be based upon a credit check. Insurances a. Employer's (Compulsory) Liability Insurance* = [PS10m] b. Public Liability Insurance = [PS10m] c. Professional Indemnity Insurance = [PS1m] d. Product Liability Insurance = [PS1m]Insurance of PS5 million as a minimum." }, { "type": "technical", "description": "RProvide 3 relevant previous contract examples To constitute a pass, the contract examples provided shall be relevant to the requirement, with a sufficient level of detail that provides confidence in the Tenderer's established past experience in similar and relevant projects/contracts. The contracts must be within the education sector and similar complexity and working on more than one site within the contract." } ] }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2026-08-01T00:00:00Z", "endDate": "2029-07-31T23:59:59+01:00", "maxExtentDate": "2031-07-31T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "3 years with the option of 2 further 1 year extensions" }, "hasOptions": true, "options": { "description": "To enable schools to join the contract who have joined the Trust" } } ], "documents": [ { "id": "conflictOfInterest", "documentType": "conflictOfInterest", "description": "Not published" }, { "id": "020829-2026", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/020829-2026", "datePublished": "2026-03-09T12:00:49Z", "format": "text/html" } ], "hasRecurrence": true, "recurrence": { "dates": [ { "startDate": "2030-12-02T23:59:59Z" } ] }, "contractTerms": { "financialTerms": "The Contractor shall operate the service efficiently and provide a commercial solution that offers best value to the Trust, proactively assessing where efficiencies can be made and discussing these and their cost benefits with the Trust. The Contractor shall submit invoices and associated documentation by email. Invoicing will be monthly, in arrears from the end of the previous month. Where, during a monthly period, it has been identified, and agreed, that adjustments are required (in respect of service credits, additional works, errors or omissions), these will be taken account of within the invoice for the following month." }, "riskDetails": "A school catering contract carries risks across financial, operational, compliance, and reputational areas. Key concerns include rising food and labour costs, low pupil meal uptake affecting income, and unclear contract terms leading to disputes. There are also strict legal and safety obligations, such as meeting School Food Standards, managing allergens, maintaining hygiene, and complying with safeguarding and TUPE requirements. Poor service quality, staffing shortages, supply chain disruptions, or equipment failures can impact delivery, while failures in food safety or standards may attract scrutiny from bodies such as Ofsted and damage the school's reputation with parents and pupils." }, "language": "en" }