{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-066f81-2026-03-19T16:21:19Z",
    "date": "2026-03-19T16:21:19Z",
    "ocid": "ocds-h6vhtk-066f81",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PXTW-7647-VDLV",
            "name": "London Borough of Southwark",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PXTW-7647-VDLV"
            },
            "address": {
                "streetAddress": "Southwark Council",
                "locality": "London",
                "postalCode": "SE1 2QH",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKI44"
            },
            "contactPoint": {
                "name": "Michelle Davies",
                "email": "Michelle.Davies@southwark.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.southwark.gov.uk",
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PXTW-7647-VDLV",
        "name": "London Borough of Southwark"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "Legal Case Management System (LCMS) The council anticipates using a two stage Competitive Flexible Procedure under the Procurement Act 2023. This will include: * Stage 1: Conditions of Participation (selection stage) * Stage 2: Full tender stage with detailed technical, commercial evaluation and system demonstrations Preliminary Market Engagement (PME) feedback will help shape the specification, KPIs, commercial model, and procurement structure. PME Activities: This notice includes a questionnaire which is designed to be completed by organisations wishing to engage participate in this market engagement and assist the Council in this market insight stage. All suppliers will receive the same core information. Insights gathered will be anonymised and used solely to inform the procurement design. This is NOT the commencement of a procurement procedure, neither is it a call for expressions of interest. Please complete the questionnaire hosted on ProContract -https://procontract.due-north.com- and submit the response, preferably via the messaging service on ProContract and/or via email to: Michelle.Davies@southwark.gov.uk This notice does not constitute a call for competition to procure any services for the Council, and the Council is not bound to accept any proposals offered. The Council is not liable for any costs, fees or expenses incurred by any party participating in this soft market testing/sounding exercise. Any procurement of any services by the Council in due course will be carried out strictly in accordance with the provisions of The Procurement Act 2023. Responses to the questionnaire will be treated confidentially. The Council's tenders will be advertised on the ProContract portal; please see link below: https://procontract.due-north.com",
                "dueDate": "2026-04-08T23:59:59+01:00",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "025409-2026",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/025409-2026",
                "datePublished": "2026-03-19T16:21:19Z",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "DN810490",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Legal Case Management System (LCMS)",
        "description": "Legal Case Management System (LCMS) Southwark council is undertaking a Preliminary Market Engagement (PME) to inform the development of its upcoming procurement of a Legal Case Management System (LCMS). This engagement aims to understand current market capability, delivery models, innovation opportunities and commercial considerations to support the design of a proportionate and competitive procurement procedure under the Procurement Act 2023. This notice does not formally commence a procurement process. Participation in PME is voluntary and will not confer any advantage or disadvantage in any future tender. Scope of the Requirement The council intends to procure a LCMS covering (indicative scope): The procurement and implementation of a new SaaS-based legal case management system designed to streamline case tracking, improve document management, and enhance overall operational efficiency within the legal services department. By adopting a cloud-hosted solution, the new system will provide secure, remote access, reduce IT infrastructure costs, and enable automatic updates. This platform will replace outdated processes, offer better integration with existing applications, and support LEXCEL compliance requirements, ultimately empowering legal teams to manage cases more effectively and deliver improved services to stakeholders. The final scope may be refined following PME.",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "48000000",
                        "description": "Software package and information systems"
                    },
                    {
                        "scheme": "CPV",
                        "id": "79130000",
                        "description": "Legal documentation and certification services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "72000000",
                        "description": "IT services: consulting, software development, Internet and support"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKI44",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 532292.15,
            "amount": 443576.79,
            "currency": "GBP"
        },
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "lots": [
            {
                "id": "1",
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2027-01-01T00:00:00+00:00",
                    "endDate": "2031-12-30T23:59:59+00:00",
                    "maxExtentDate": "2034-12-31T23:59:59+00:00"
                },
                "hasRenewal": true,
                "status": "planning"
            }
        ],
        "communication": {
            "futureNoticeDate": "2026-05-22T23:59:59+01:00"
        },
        "status": "planning"
    },
    "language": "en"
}