{ "tag": [ "compiled" ], "id": "ocds-h6vhtk-0672a8-2026-05-20T13:17:37+01:00", "date": "2026-05-20T13:17:37+01:00", "ocid": "ocds-h6vhtk-0672a8", "initiationType": "tender", "parties": [ { "id": "GB-PPON-PGHH-1324-DTXT", "name": "South Derbyshire District Council", "identifier": { "scheme": "GB-PPON", "id": "PGHH-1324-DTXT" }, "address": { "streetAddress": "Civic Offices, Civic Way", "locality": "Swadlincote", "postalCode": "DE11 0AH", "country": "GB", "countryName": "United Kingdom", "region": "UKF13" }, "contactPoint": { "email": "Procurement@southderbyshire.gov.uk" }, "roles": [ "buyer" ], "details": { "classifications": [ { "id": "publicAuthoritySubCentralGovernment", "scheme": "UK_CA_TYPE", "description": "Public authority - sub-central government" } ] } }, { "id": "GB-COH-02263092", "name": "CIVICA ELECTION SERVICES LIMITED", "identifier": { "scheme": "GB-COH", "id": "02263092" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PPGC-9469-GPCM" } ], "address": { "streetAddress": "Southbank Central", "locality": "London", "postalCode": "SE1 9LQ", "country": "GB", "countryName": "United Kingdom", "region": "UKI44" }, "contactPoint": { "email": "electionservices@civica.com" }, "roles": [ "supplier" ], "details": { "url": "https://www.civica.com/en-gb/campaigns/civica-election-services/", "scale": "large", "vcse": false, "publicServiceMissionOrganization": false, "shelteredWorkshop": false } } ], "buyer": { "id": "GB-PPON-PGHH-1324-DTXT", "name": "South Derbyshire District Council" }, "tender": { "id": "V4SDDC042/DN810942", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "V4SDDC042 Election Printing", "description": "South Derbyshire District Council invites Tenders for the provision of comprehensive Electoral Services Printing. The successful supplier will be responsible for delivering a full range of electoral print materials essential to the administration of statutory electoral processes. This includes, but is not limited to: * Production and printing of poll cards * Printing of ballot papers for all electoral events * Supply and printing of postal vote stationery * Printing of canvass forms * Production of Individual Electoral Registration (IER) correspondence * Printing of postal vote review letters * Provision of braille ballot papers All services must be delivered in full compliance with Electoral Commission guidance, statutory deadlines, and all relevant data protection legislation, ensuring accuracy, security, and confidentiality throughout the lifecycle of the contract.", "status": "complete", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "22000000", "description": "Printed matter and related products" }, { "scheme": "CPV", "id": "79800000", "description": "Printing and related services" } ], "deliveryAddresses": [ { "region": "UKF", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "value": { "amountGross": 624000, "amount": 520000, "currency": "GBP" }, "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "mainProcurementCategory": "services", "aboveThreshold": true, "submissionMethodDetails": "https://procontract.due-north.com/Procurer/Advert/View?advertId=e4034fc1-7727-f111-813c-005056b64545&fromAdvertEvent=True", "submissionTerms": { "electronicSubmissionPolicy": "allowed", "languages": [ "en" ] }, "tenderPeriod": { "endDate": "2026-04-24T17:00:00+01:00" }, "enquiryPeriod": { "endDate": "2026-04-10T17:00:00+01:00" }, "awardPeriod": { "endDate": "2026-05-21T23:59:59+01:00" }, "lots": [ { "id": "1", "status": "complete", "value": { "amountGross": 624000, "amount": 520000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "price", "name": "Price", "description": "Price - 40%", "numbers": [ { "number": 40, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Quality", "description": "Quality - 60%", "numbers": [ { "number": 60, "weight": "percentageExact" } ] } ] }, "suitability": { "sme": true, "vcse": true }, "contractPeriod": { "startDate": "2026-07-01T00:00:00+01:00", "endDate": "2028-06-30T23:59:59+01:00", "maxExtentDate": "2030-06-30T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "2+1+1 contract Extensions are at the sole discretion of the council" } } ], "lotDetails": { "noLotsDivisionRationale": "The council requires one point of contact for all election printing requirements." }, "documents": [ { "id": "conflictOfInterest", "documentType": "conflictOfInterest", "description": "Not published" }, { "id": "L-1", "documentType": "biddingDocuments", "url": "https://procontract.due-north.com/Procurer/Advert/View?advertId=e4034fc1-7727-f111-813c-005056b64545&fromAdvertEvent=True" }, { "id": "026777-2026", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/026777-2026", "datePublished": "2026-03-24T12:41:56Z", "format": "text/html" } ] }, "language": "en", "bids": { "statistics": [ { "id": "1", "measure": "bids", "value": 8, "relatedLot": "1" }, { "id": "2", "measure": "finalStageBids", "value": 6, "relatedLot": "1" }, { "id": "3", "measure": "smeFinalStageBids", "value": 5, "relatedLot": "1" }, { "id": "4", "measure": "vcseFinalStageBids", "value": 0, "relatedLot": "1" } ] }, "awards": [ { "id": "1", "title": "V4SDDC042 Election Printing", "status": "active", "date": "2026-05-20T00:00:00+01:00", "value": { "amountGross": 607797.05, "amount": 506497.54, "currency": "GBP" }, "mainProcurementCategory": "services", "aboveThreshold": true, "suppliers": [ { "id": "GB-COH-02263092", "name": "CIVICA ELECTION SERVICES LIMITED" } ], "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "22000000", "description": "Printed matter and related products" }, { "scheme": "CPV", "id": "79800000", "description": "Printing and related services" } ], "deliveryAddresses": [ { "region": "UKF", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "contractPeriod": { "startDate": "2026-07-01T00:00:00+01:00", "endDate": "2028-06-30T23:59:59+01:00", "maxExtentDate": "2030-06-30T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "The contract will commence on 1 July 2026 and will run for an initial period of 24 months, concluding on 30 June 2028. The Council reserves the option to extend the contract for: o An additional 12-month period, and o A further 12-month period thereafter, based on satisfactory performance, ongoing business requirements, and entirely at the Council's discretion. This provides a potential maximum contract term of 48 months (2 + 1 + 1 years)." }, "relatedLots": [ "1" ], "documents": [ { "id": "046356-2026", "documentType": "awardNotice", "noticeType": "UK6", "description": "Contract award notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/046356-2026", "datePublished": "2026-05-20T13:17:37+01:00", "format": "text/html" } ], "assessmentSummariesDateSent": "2026-05-20T00:00:00+01:00", "milestones": [ { "id": "1", "type": "futureSignatureDate", "dueDate": "2026-06-03T23:59:59+01:00", "status": "scheduled" } ] } ] }