{ "tag": [ "compiled" ], "id": "ocds-h6vhtk-0675d5-2026-05-26T13:14:59+01:00", "date": "2026-05-26T13:14:59+01:00", "ocid": "ocds-h6vhtk-0675d5", "initiationType": "tender", "parties": [ { "id": "GB-PPON-PPVD-1982-YTZR", "name": "Bromford Flagship LiveWest Limited", "identifier": { "scheme": "GB-PPON", "id": "PPVD-1982-YTZR" }, "address": { "streetAddress": "Shannon Way, Ashchurch", "locality": "Tewkesbury", "postalCode": "GL20 8ND", "country": "GB", "countryName": "United Kingdom", "region": "UKK13" }, "contactPoint": { "email": "gareth.cook@bromford.co.uk" }, "roles": [ "buyer" ], "details": { "classifications": [ { "id": "publicAuthoritySubCentralGovernment", "scheme": "UK_CA_TYPE", "description": "Public authority - sub-central government" } ] } }, { "id": "GB-COH-IP29996R", "name": "BROMFORD FLAGSHIP LIVEWEST LIMITED", "identifier": { "scheme": "GB-COH", "id": "IP29996R" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PPVD-1982-YTZR" } ], "address": { "streetAddress": "Bromford, Shannon Way, Ashchurch", "locality": "Tewkesbury", "postalCode": "GL208ND", "country": "GB", "countryName": "United Kingdom", "region": "UKK13" }, "contactPoint": { "email": "procurement.team@bromford.co.uk" }, "roles": [ "buyer" ], "details": { "url": "https://www.bromford.co.uk/", "classifications": [ { "id": "publicAuthoritySubCentralGovernment", "scheme": "UK_CA_TYPE", "description": "Public authority - sub-central government" } ] } }, { "id": "GB-COH-15315379", "name": "MIGRA DATA LIMITED", "identifier": { "scheme": "GB-COH", "id": "15315379" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PHJB-8664-CQWG" } ], "address": { "streetAddress": "Hollingsworth Cottage Mill Lane", "locality": "Chichester", "postalCode": "PO20 7LZ", "country": "GB", "countryName": "United Kingdom", "region": "UKJ27" }, "contactPoint": { "email": "david.bamford@migra.co.uk" }, "roles": [ "supplier" ], "details": { "url": "http://www.migra.co.uk", "scale": "sme", "vcse": false } } ], "buyer": { "id": "GB-COH-IP29996R", "name": "BROMFORD FLAGSHIP LIVEWEST LIMITED" }, "planning": { "milestones": [ { "id": "engagement", "type": "engagement", "description": "Publication & Engagement Timeline The PME will be open for a period of 12 days to ensure sufficient time for supplier engagement, considering the Easter bank holiday period. *PME Publication: Friday 27th March 2026 *Market Engagement Window: 12 days (responses due by Thursday 9th April 2026) *Early engagement will inform the CFP and tender documentation. Competitive Flexible Procedure (CFP) - Anticipated Stages Stage 1 - Selection Stage *Suppliers complete a Selection Stage Questionnaire (SSQ) *Responses assessed pass/fail or scored. *Determines suppliers progressing to Stage 2 Stage 2 - Tender Stage *Shortlisted suppliers invited to submit a full tender response *Presentation stage for top suppliers (top 3) *BAFO (Best and Final Offer) stage to finalise award. Next Steps for Suppliers *Complete the Preliminary Market Engagement Questionnaire within the 10-day engagement window. *Provide indicative pricing, delivery approach, and demonstration of Microsoft Dynamics 365 experience. *Respondents may be invited to discuss submissions further with the Authority.", "dueDate": "2026-04-09T23:59:59+01:00", "status": "scheduled" } ], "documents": [ { "id": "028235-2026", "documentType": "marketEngagementNotice", "noticeType": "UK2", "description": "Preliminary market engagement notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/028235-2026", "datePublished": "2026-03-27T07:38:24Z", "format": "text/html" }, { "id": "031113-2026", "documentType": "marketEngagementNotice", "noticeType": "UK2", "description": "Preliminary market engagement notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/031113-2026", "datePublished": "2026-04-02T16:23:10+01:00", "format": "text/html" } ] }, "tender": { "id": "ocds-h6vhtk-0675d5", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Data Migration Implementation Services", "description": "The contracting authority requires the delivery of specialist data migration implementation services to support the integration and consolidation of systems arising from the organisational merger completed in March 2024 and February 2026. The requirements include the migration, transformation, reconciliation and implementation of data and associated documents across multiple platforms and business-critical systems, including but not limited to: Microsoft Dynamics D365 Enterprise Assess Management (EAM) systems Housing Management systems Finance systems HR, Payroll and Learning Management Systems Associated legacy document repositories and bespoke applications. The services include delivery of migration planning, mapping, extraction, transformation, reconciliation, testing, cutover, governance, and post-go-live support activities.", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "72000000", "description": "IT services: consulting, software development, Internet and support" }, { "scheme": "CPV", "id": "72221000", "description": "Business analysis consultancy services" }, { "scheme": "CPV", "id": "72224000", "description": "Project management consultancy services" }, { "scheme": "CPV", "id": "72310000", "description": "Data-processing services" }, { "scheme": "CPV", "id": "72320000", "description": "Database services" } ], "deliveryAddresses": [ { "region": "UK", "country": "GB", "countryName": "United Kingdom" }, { "region": "UK", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "value": { "amountGross": 3000000, "currency": "GBP" }, "mainProcurementCategory": "services", "aboveThreshold": true, "lots": [ { "id": "1", "contractPeriod": { "startDate": "2026-05-03T00:00:00+01:00", "endDate": "2030-03-03T23:59:59+00:00" }, "status": "complete", "suitability": { "sme": true } } ], "status": "complete", "procurementMethod": "direct", "procurementMethodDetails": "Direct award", "procurementMethodRationale": "The incumbent supplier has supported the organisation and predecessor entities over an extended period of approximately four years and has developed extensive operational and technical knowledge of the organisation's systems, integrations, data structures, migration sequencing, and programme dependencies. This includes detailed understanding of: * Microsoft Dynamics 365 environments. * Enterprise Asset Management systems. * legacy and bespoke business systems. * existing migration mappings and transformation logic. * programme-specific migration dependencies and sequencing requirements. The supplier has supported both organisational mergers (March 2024 and February 2026), contributing to system discovery, data mapping, implementation preparation, and elements of early delivery activity required to mitigate risks associated with system fragmentation and potential orphaned systems. Substantial discovery, data analysis, mapping, and implementation preparation activities are now complete or nearing completion and have been reviewed with programme and executive stakeholders. The programme is transitioning from discovery into implementation and delivery. The proposed delivery model retains the same dedicated named migration team, including continuation of named personnel in equivalent roles and specialisms, in order to preserve programme continuity and avoid further mobilisation and knowledge-transfer delays. A phased delivery approach has been developed and documented through an agreed Statement of Works, including defined migration activities, governance controls, milestone-based delivery expectations, KPI performance measures, reconciliation activities, and post-go-live support arrangements. A change of supplier at this stage would require an alternative provider to: * validate and assure existing discovery outputs. * rebuild technical and operational understanding. * re-establish migration sequencing, governance, and delivery plans. * and undertake additional mobilisation and onboarding activity The contracting authority considers that this would result in duplication of effort, additional cost, delay to critical programme milestones, and disproportionate disruption to an in-flight and business-critical transformation programme.", "documents": [ { "id": "conflictOfInterest", "documentType": "conflictOfInterest", "description": "Not published" } ], "riskDetails": "Pre-Market Engagement The contracting authority undertook pre-market engagement to assess market capability, delivery approaches, and procurement options. Supplier feedback identified significant data complexity, discovery, validation, and mobilisation requirements associated with the programme. Supplier responses indicated that an alternative provider would typically require additional discovery, validation, and assurance activity prior to implementation, which reinforced the contracting authority's assessment that introducing a new supplier at this stage would create duplication, increased programme risk, and material delivery delay. Programme Criticality The requirement forms part of a time-critical integration programme supporting the consolidation of multiple systems across the merged organisation. Several systems have been identified as requiring urgent integration and stabilisation activities to avoid fragmentation, operational inefficiencies, and the risk of systems becoming unsupported or orphaned. Programme timelines and dependencies mean that delays to mobilisation or implementation would materially impact critical business objectives and wider transformation activity. In addition, ongoing organisational integration and restructuring activity across relevant programme, technology, and procurement functions further increases the delivery risk associated with onboarding and mobilising a new supplier during this phase Commercial Position and Governance The contracting authority has undertaken commercial benchmarking, supplier engagement, and negotiation activity to ensure that the proposed arrangement represents an appropriate and proportionate commercial position. The proposed delivery model includes: * negotiated reductions to supplier day rates. * annual review points. * capped inflationary review provisions. * contractual controls relating to named resources. * milestone-based governance and KPI monitoring arrangements. * and ongoing performance management controls. The arrangement will be subject to ongoing performance and governance review. Conclusion The contracting authority considers that continuation with the incumbent supplier is necessary to ensure continuity of delivery, protect programme timelines, and avoid disproportionate disruption to an in-flight and business-critical transformation programme. The contracting authority considers that, within the current programme constraints and required delivery timelines, a change of supplier would introduce material mobilisation, delivery, operational, and programme risk. The direct award is therefore considered necessary and proportionate in the circumstances. Future Procurement Intent The contracting authority intends to keep future delivery and procurement options under review in line with programme timelines, market conditions, and available compliant routes to market", "procurementMethodRationaleClassifications": [ { "id": "switchingDirectAward" } ] }, "language": "en", "awards": [ { "id": "1", "title": "Data Migration Implementation Services", "status": "pending", "value": { "amountGross": 3600000, "amount": 3000000, "currency": "GBP" }, "mainProcurementCategory": "services", "aboveThreshold": true, "suppliers": [ { "id": "GB-COH-15315379", "name": "MIGRA DATA LIMITED" } ], "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "72000000", "description": "IT services: consulting, software development, Internet and support" } ], "deliveryAddresses": [ { "region": "UK", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "contractPeriod": { "startDate": "2026-06-12T00:00:00+01:00", "endDate": "2029-06-11T23:59:59+01:00" }, "relatedLots": [ "1" ], "documents": [ { "id": "048739-2026", "documentType": "awardNotice", "noticeType": "UK5", "description": "Transparency notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/048739-2026", "datePublished": "2026-05-26T13:14:59+01:00", "format": "text/html" } ], "milestones": [ { "id": "1", "type": "futureSignatureDate", "dueDate": "2026-06-11T23:59:59+01:00", "status": "scheduled" } ] } ] }