{ "tag": [ "compiled" ], "id": "ocds-h6vhtk-0676a4-2026-03-27T14:04:56Z", "date": "2026-03-27T14:04:56Z", "ocid": "ocds-h6vhtk-0676a4", "initiationType": "tender", "parties": [ { "id": "GB-PPON-PNPT-6195-XDWV", "name": "Swindon Borough Council", "identifier": { "scheme": "GB-PPON", "id": "PNPT-6195-XDWV" }, "address": { "streetAddress": "Swindon Borough Council, Civic Offices, Euclid Street", "locality": "Swindon", "postalCode": "SN1 2JH", "country": "GB", "countryName": "United Kingdom", "region": "UKK14" }, "contactPoint": { "name": "Ms Jodie Wakefield", "email": "JWakefield@swindon.gov.uk" }, "roles": [ "buyer" ], "details": { "url": "http://www.swindon.gov.uk", "classifications": [ { "id": "publicAuthoritySubCentralGovernment", "scheme": "UK_CA_TYPE", "description": "Public authority - sub-central government" } ] } } ], "buyer": { "id": "GB-PPON-PNPT-6195-XDWV", "name": "Swindon Borough Council" }, "tender": { "id": "DN811410", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "The Responsive and Scheduled Maintenance of Air Conditioning Units, Air Handling Units and Dehumidifiers", "description": "Swindon Borough Council are looking to engage with an experienced contractor to provide responsive repairs and scheduled servicing Annual, bi-annual and quarterly of Swindon Borough Council's Air Conditioning/AHU and dehumidifier systems within our properties (6 Sheltered Housing schemes & 20 Corporate Civic buildings) comprising of approximately 180 assets The contract will be for a period of 3 Years with optional 2 x 1 year extension periods and is estimated to commence 1st October 2026. Estimated contract spend is between PS255,000.00 - PS263,365.00 ex vat across the initial 3 year term and PS425,000.00 - PS438,941.67 ex vat across the full 5 year term. Full details relating to the services are provided in the tender documents. To participate, Suppliers will need to Register as a Supplier with ProContract, www.supplyingthesouthwest.org.uk, then Register an Interest before obtaining access to the tender documents. In the event of difficulties registering as a supplier, please refer to the System Administrator Proactis support team ProContractSuppliers@proactis.com Tender clarifications to be submitted in writing via Messaging in ProContract tender portal by 28th April 2026 15:00 hrs UK Local time. The Council's responses to these clarification questions will be issued periodically on the ProContract tender portal. Tender Responses are required to be submitted no later than 5th May 2026, 15:00 hrs UK Local time via ProContract tender portal - https://www.supplyingthesouthwest.org.uk/ Supplying the South West Portal, https://www.supplyingthesouthwest.org.uk/ is the only portal that includes all the relevant documents required to respond to this opportunity, bearing Project Id: DN811410 No Tender submissions will be considered without completing the tender documents in full including attachments and returning them in alignment with the instructions within the tender documents.", "status": "active", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "42511110", "description": "Heat pumps" }, { "scheme": "CPV", "id": "42512000", "description": "Air-conditioning installations" }, { "scheme": "CPV", "id": "45331000", "description": "Heating, ventilation and air-conditioning installation work" }, { "scheme": "CPV", "id": "45259300", "description": "Heating-plant repair and maintenance work" }, { "scheme": "CPV", "id": "42510000", "description": "Heat-exchange units, air-conditioning and refrigerating equipment, and filtering machinery" }, { "scheme": "CPV", "id": "50710000", "description": "Repair and maintenance services of electrical and mechanical building installations" }, { "scheme": "CPV", "id": "50720000", "description": "Repair and maintenance services of central heating" }, { "scheme": "CPV", "id": "50000000", "description": "Repair and maintenance services" } ], "relatedLot": "1" } ], "value": { "amountGross": 510000, "amount": 425000, "currency": "GBP" }, "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "mainProcurementCategory": "services", "aboveThreshold": true, "coveredBy": [ "GPA" ], "submissionMethodDetails": "In order to provide unrestricted, full, direct and free of charge access to the Tender documents the Authority is providing the documents in the Attachment area of the ProContract e-tender portal at www.supplyingthesouthwest.org.uk In order to access amendable versions of the documents and to submit a response. Suppliers will need to register as a supplier with ProContract at www.supplyingthesouthwest.org.uk the register an interest before obtaining access and download the Word and Excel format documents for completion and submission .", "submissionTerms": { "electronicSubmissionPolicy": "allowed", "languages": [ "en" ] }, "expressionOfInterestDeadline": "2026-05-05T14:00:00Z", "enquiryPeriod": { "endDate": "2026-04-28T14:00:00Z" }, "awardPeriod": { "endDate": "2026-06-19T23:59:59+01:00" }, "lots": [ { "id": "1", "status": "active", "value": { "amountGross": 510000, "amount": 425000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "price", "name": "Price", "numbers": [ { "number": 60, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Quality Assurance", "numbers": [ { "number": 10, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Health & Safety", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Programme Delivery", "numbers": [ { "number": 10, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Contract Administration", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Social Value", "numbers": [ { "number": 10, "weight": "percentageExact" } ] } ] }, "contractPeriod": { "startDate": "2026-10-01T00:00:00+01:00", "endDate": "2029-09-30T23:59:59+01:00", "maxExtentDate": "2031-09-30T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "Option to extend contract for 2 x 12 months" } } ], "documents": [ { "id": "conflictOfInterest", "documentType": "conflictOfInterest" }, { "id": "028573-2026", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/028573-2026", "datePublished": "2026-03-27T14:04:56Z", "format": "text/html" } ] }, "language": "en" }