{ "tag": [ "compiled" ], "id": "ocds-h6vhtk-067c47-2026-04-02T16:24:51+01:00", "date": "2026-04-02T16:24:51+01:00", "ocid": "ocds-h6vhtk-067c47", "initiationType": "tender", "parties": [ { "id": "GB-COH-03964376", "name": "ST BASILS", "identifier": { "scheme": "GB-COH", "id": "03964376" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PBHV-1452-TWVY" } ], "address": { "streetAddress": "Heath Mill Lane", "locality": "Birmingham", "postalCode": "B9 4AX", "country": "GB", "countryName": "United Kingdom", "region": "UKG31" }, "contactPoint": { "email": "tenders@stbasils.org.uk" }, "roles": [ "buyer" ], "details": { "url": "http://www.stbasils.org.uk", "classifications": [ { "id": "publicAuthoritySubCentralGovernment", "scheme": "UK_CA_TYPE", "description": "Public authority - sub-central government" } ] } }, { "id": "GB-COH-01938625", "name": "INTERCITY TECHNOLOGY LIMITED", "identifier": { "scheme": "GB-COH", "id": "01938625" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PGCQ-3872-GDYL" } ], "address": { "streetAddress": "101-114 Holloway Head", "locality": "West Midlands", "postalCode": "B1 1QP", "country": "GB", "countryName": "United Kingdom", "region": "UKG31" }, "contactPoint": { "email": "tenders@intercity.technology" }, "roles": [ "supplier" ], "details": { "url": "http://www.intercity.technology", "scale": "sme", "vcse": false } } ], "buyer": { "id": "GB-COH-03964376", "name": "ST BASILS" }, "tender": { "id": "25.09.01", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Provision of Interim Enterprise Server Infrastructure (1-3 Year Horizon)", "description": "Objectives * Ensure short- to medium-term continuity of business-critical applications (e.g., QL housing management, SQL databases, Active Directory, File Server, and local backup services). * Provide a secure and resilient on-premises server environment that supports premises-managed software such as QL, while complementing St Basil's longer-term hybrid/cloud strategy. * Avoid unnecessary over-investment in hardware that may be redundant once certain systems move fully to the cloud. * Reduce the risk of service disruption. * Ensure compliance with UK data protection, cyber security, and social housing regulatory requirements. Scope of Supply The supplier will be expected to: * Propose the most appropriate interim server solution (hardware, configuration, and licensing) that meets St Basils' 1-3 year needs. * Balance resilience and performance with cost-effectiveness, recognising this is not a permanent, large-scale data centre investment. * Ensure the solution can reliably host premises-managed applications such as QL housing management and other dependent SQL-based systems. * Include options for limited resilience (e.g., RAID storage, dual power, or simplified HA if cost-effective). * Provide all required operating system and database licences. * Deliver, install, and configure to industry best practice (performance, resilience, and security). * Provide knowledge transfer and documentation to the St Basils ICT team. * Offer 3- to 5-year support and maintenance, recognising hardware may be retired earlier. Reference Systems The interim server must support and/or integrate with St Basils current applications and core systems. Key Requirements Suppliers should explain how their solution will: * Performance: Run current workloads reliably for 1-3 years. * Resilience: Provide core redundancy (power, RAID storage) but without over-investment in complex clustering. * Security: Include TPM 2.0, encryption, secure boot, and baseline hardening (Desirable). * Networking: Work with current infrastructure (1/10 Gb copper switching). * Backup/DR: Integrate with Datto/Veeam, support immutable offsite copies (cloud or equivalent). * Compliance: Support GDPR, Cyber Essentials Plus, and ISO27001/27002 alignment. * Support: Provide warranty/support cover even if hardware is retired early. * Sustainability: Be energy efficient and align with St Basil's' Net Zero and sustainability strategy. Deliverables * Fully commissioned and documented interim server solution. * Licensing, warranty, and support agreements. * Handover to ICT staff with training/knowledge transfer. * Backup/restore test to evidence capability. Supplier Response Suppliers should include: * Proposed interim solution and rationale (with options, if available). * How the design balances performance, resilience, and cost for a 1-3 year horizon. * Implementation plan and timescales. * Total cost of ownership (hardware, software, licensing, support). * Warranty/support proposals that allow early retirement. * Evidence of similar work with housing associations/charities. * Social value commitments Implementation & Costing Requirements The supplier must ensure that their tendered price is fully inclusive of all costs required to deliver a fully operational server environment. This includes, but is not limited to: * Supply, delivery, and installation of all hardware and components. * Installation and configuration of all required software, licences, and security features. * Loading of existing backups/data into the new environment. * Testing to confirm full restoration of services, including user acceptance testing (UAT) with St Basils ICT team. * Verification that all core applications and integrations (see Section 4) are operating correctly. * Provision and configuration of any required network cabling, racks, rails, or accessories. * All engineer and professional services costs (installation, testing, documentation, knowledge transfer). * All travel, subsistence, and associated expenses. No additional or hidden costs will be accepted. The final tendered price must cover a turnkey delivery resulting in a live, resilient, and fully operational environment.", "status": "complete", "procurementMethod": "limited", "procurementMethodDetails": "Below threshold - limited competition", "lots": [ { "id": "1", "status": "complete" } ] }, "awards": [ { "id": "1", "status": "active", "mainProcurementCategory": "goods", "suppliers": [ { "id": "GB-COH-01938625", "name": "INTERCITY TECHNOLOGY LIMITED" } ], "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "30200000", "description": "Computer equipment and supplies" } ], "deliveryAddresses": [ { "region": "UKG", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "relatedLots": [ "1" ] } ], "contracts": [ { "id": "1", "awardID": "1", "status": "active", "period": { "startDate": "2025-12-01T00:00:00Z", "endDate": "2026-11-30T23:59:59Z" }, "value": { "amountGross": 92669.04, "amount": 77224.2, "currency": "GBP" }, "aboveThreshold": false, "dateSigned": "2025-12-01T00:00:00Z", "documents": [ { "id": "A-14311", "documentType": "contractSigned", "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-14311", "format": "application/pdf" }, { "id": "031116-2026", "documentType": "contractNotice", "noticeType": "UK7", "description": "Contract details notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/031116-2026", "datePublished": "2026-04-02T16:24:51+01:00", "format": "text/html" } ] } ], "language": "en" }