{ "tag": [ "compiled" ], "id": "ocds-h6vhtk-06814c-2026-04-13T16:32:58+01:00", "date": "2026-04-13T16:32:58+01:00", "ocid": "ocds-h6vhtk-06814c", "initiationType": "tender", "parties": [ { "id": "GB-PPON-PYYD-8699-BJGD", "name": "City & County of Swansea", "identifier": { "scheme": "GB-PPON", "id": "PYYD-8699-BJGD" }, "address": { "streetAddress": "Civic Centre", "locality": "Swansea", "postalCode": "SA1 3SN", "country": "GB", "countryName": "United Kingdom", "region": "UKL18" }, "contactPoint": { "name": "Lisa Evans", "email": "lisa.evans5@swansea.gov.uk", "telephone": "+447966230649" }, "roles": [ "buyer" ], "details": { "url": "http://www.swansea.gov.uk/dobusiness", "classifications": [ { "id": "publicAuthoritySubCentralGovernment", "scheme": "UK_CA_TYPE", "description": "Public authority - sub-central government" }, { "id": "GB-WLS", "scheme": "UK_CA_DEVOLVED_REGULATIONS", "description": "Welsh devolved regulations apply" } ] } } ], "buyer": { "id": "GB-PPON-PYYD-8699-BJGD", "name": "City & County of Swansea" }, "planning": { "noEngagementNoticeRationale": "Not Required" }, "tender": { "id": "CCS/25/367", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Contract for Special Events PA and Equipment Hire", "description": "Swansea Council's Special Events Team delivers large-scale events across multiple venues, parks, and outdoor spaces throughout Swansea. Event sizes range from 200 to 180,000 attendees. To support these events, we require a comprehensive range of professional Public Address (PA) services. We are seeking a contractor who is reliable; able to supply a variety of high-quality sound equipment (including large-scale systems); provides excellent customer service; demonstrates strong sustainability credentials; and upholds exemplary health and safety standards. The contract for PA services will run for a 3-year period from 1 June 2026 to 31 May 2029, with the option to extend for up to an additional two years. Requirements will vary annually depending on which events proceed. Lots Overview This Requirement is divided into five lots. Suppliers may tender for one or more lots: 1. Lot 1 -- Wales Airshow (Distributed PA) 2. Lot 2 -- Swansea Bay 10k 3. Lot 3 -- Christmas Parade 4. Lot 4 - Swansea Fireworks Display 5. Lot 5 -- Additional Equipment / Ad-hoc PA Provision Smaller-scale events also require PA services throughout the year, sometimes at short notice. All dates for the next three years are subject to confirmation and depend upon events proceeding. A site visit can be arranged prior to tender submission if required.", "status": "active", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "48952000", "description": "Public address systems" }, { "scheme": "CPV", "id": "79952000", "description": "Event services" }, { "scheme": "CPV", "id": "79953000", "description": "Festival organisation services" }, { "scheme": "CPV", "id": "79954000", "description": "Party organisation services" } ], "deliveryAddresses": [ { "region": "UKL18", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" }, { "id": "2", "additionalClassifications": [ { "scheme": "CPV", "id": "48952000", "description": "Public address systems" }, { "scheme": "CPV", "id": "79952000", "description": "Event services" }, { "scheme": "CPV", "id": "79953000", "description": "Festival organisation services" }, { "scheme": "CPV", "id": "79954000", "description": "Party organisation services" } ], "deliveryAddresses": [ { "region": "UKL18", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "2" }, { "id": "3", "additionalClassifications": [ { "scheme": "CPV", "id": "48952000", "description": "Public address systems" }, { "scheme": "CPV", "id": "79952000", "description": "Event services" }, { "scheme": "CPV", "id": "79953000", "description": "Festival organisation services" }, { "scheme": "CPV", "id": "79954000", "description": "Party organisation services" } ], "deliveryAddresses": [ { "region": "UKL18", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "3" }, { "id": "4", "additionalClassifications": [ { "scheme": "CPV", "id": "48952000", "description": "Public address systems" }, { "scheme": "CPV", "id": "79952000", "description": "Event services" }, { "scheme": "CPV", "id": "79953000", "description": "Festival organisation services" }, { "scheme": "CPV", "id": "79954000", "description": "Party organisation services" } ], "deliveryAddresses": [ { "region": "UKL18", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "4" }, { "id": "5", "additionalClassifications": [ { "scheme": "CPV", "id": "48952000", "description": "Public address systems" }, { "scheme": "CPV", "id": "79952000", "description": "Event services" }, { "scheme": "CPV", "id": "79953000", "description": "Festival organisation services" }, { "scheme": "CPV", "id": "79954000", "description": "Party organisation services" } ], "deliveryAddresses": [ { "region": "UKL18", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "5" } ], "value": { "amountGross": 216000, "amount": 180000, "currency": "GBP" }, "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "mainProcurementCategory": "services", "aboveThreshold": true, "coveredBy": [ "GPA" ], "submissionMethodDetails": "The E-Tendering portal: http://etenderwales.bravosolution.co.uk Project Ref: 62762 ITT Ref: 124215 Responding to the invitation to tender: -- You can now choose to \"Reply\" or \"Reject\" (please give a reason if rejecting). -- You can now use the \"Messages\" function to communicate with the buyer and seek any clarification. -- Note the deadline for completion, then follow the onscreen instructions to complete the ITT. -- There may be a mixture of online and offline actions for you to perform (there is detailed online help available). If you require any further assistance use the online help. Alternatively, the BravoSolution helpdesk can be contacted (Monday to Friday, 8:00 to 18:00) on: -- E-mail: help@bravosolution.co.uk -- Phone: +44 8003684850", "submissionTerms": { "electronicSubmissionPolicy": "allowed", "languages": [ "cy", "en" ] }, "tenderPeriod": { "endDate": "2026-05-11T12:00:00+01:00" }, "enquiryPeriod": { "endDate": "2026-05-04T12:00:00+01:00" }, "awardPeriod": { "endDate": "2026-05-27T23:59:59+01:00" }, "lots": [ { "id": "1", "title": "1. Lot 1 -- Wales Airshow (Distributed PA)", "description": "1. Lot 1 -- Wales Airshow (Distributed PA) Please see Schedule 2 - Specification for Details", "status": "active", "value": { "amountGross": 72000, "amount": 60000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "quality", "name": "Quality", "description": "Quality: 40%, broken down as-- Method Statement Q1 - Meeting the Specification 20% Method Statement Q2 - Health & Safety 10% Method Statement Q3 - Sustainability 10%", "numbers": [ { "number": 40, "weight": "percentageExact" } ] }, { "type": "price", "name": "Price", "description": "Price: 60%, broken down as-- Cost 60%", "numbers": [ { "number": 60, "weight": "percentageExact" } ] } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "Bidders do not have to submit a bid for every Lot. However, they must clearly indicating which lots they are bidding for by completing the pricing schedule. Suppliers may be awarded more than one (1) Lot. All events are subject to changes in date, specification, and confirmation. Bookings are only confirmed upon receipt of an official order issued by the relevant Event Project Officer." } ] }, "suitability": { "sme": true, "vcse": true }, "contractPeriod": { "startDate": "2026-06-01T00:00:00+01:00", "endDate": "2029-05-31T23:59:59+01:00", "maxExtentDate": "2031-05-31T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "Contract Period: 1st June 2026 - 31st May 2029 With the option to extend for a further 24 months" } }, { "id": "2", "title": "2. Lot 2 -- Swansea Bay 10k", "description": "2. Lot 2 -- Swansea Bay 10k Please see Schedule 2 - Specification for Details", "status": "active", "value": { "amountGross": 36000, "amount": 30000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "quality", "name": "Quality", "description": "Quality: 40%, broken down as-- Method Statement Q1 - Meeting the Specification 20% Method Statement Q2 - Health & Safety 10% Method Statement Q3 - Sustainability 10%", "numbers": [ { "number": 40, "weight": "percentageExact" } ] }, { "type": "price", "name": "Price", "description": "Price: 60%, broken down as-- Cost 60%", "numbers": [ { "number": 60, "weight": "percentageExact" } ] } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "Bidders do not have to submit a bid for every Lot. However, they must clearly indicating which lots they are bidding for by completing the pricing schedule. Suppliers may be awarded more than one (1) Lot. All events are subject to changes in date, specification, and confirmation. Bookings are only confirmed upon receipt of an official order issued by the relevant Event Project Officer." } ] }, "suitability": { "sme": true, "vcse": true }, "contractPeriod": { "startDate": "2026-06-01T00:00:00+01:00", "endDate": "2029-05-31T23:59:59+01:00", "maxExtentDate": "2031-05-31T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "Contract Period: 1st June 2026 - 31st May 2029 With the option to extend for a further 24 months" } }, { "id": "3", "title": "3. Lot 3 -- Christmas Parade", "description": "3. Lot 3 -- Christmas Parade Please see Schedule 2 - Specification for Details", "status": "active", "value": { "amountGross": 36000, "amount": 30000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "quality", "name": "Quality", "description": "Quality: 40%, broken down as-- Method Statement Q1 - Meeting the Specification 20% Method Statement Q2 - Health & Safety 10% Method Statement Q3 - Sustainability 10%", "numbers": [ { "number": 40, "weight": "percentageExact" } ] }, { "type": "price", "name": "Price", "description": "Price: 60%, broken down as-- 60%", "numbers": [ { "number": 60, "weight": "percentageExact" } ] } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "Bidders do not have to submit a bid for every Lot. However, they must clearly indicating which lots they are bidding for by completing the pricing schedule. Suppliers may be awarded more than one (1) Lot. All events are subject to changes in date, specification, and confirmation. Bookings are only confirmed upon receipt of an official order issued by the relevant Event Project Officer." } ] }, "suitability": { "sme": true, "vcse": true }, "contractPeriod": { "startDate": "2026-06-01T00:00:00+01:00", "endDate": "2029-05-31T23:59:59+01:00", "maxExtentDate": "2031-05-31T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "Contract Period: 1st June 2026 - 31st May 2029 With the option to extend for a further 24 months" } }, { "id": "4", "title": "4. Lot 4 - Swansea Fireworks Display", "description": "4. Lot 4 - Swansea Fireworks Display Please see Schedule 2 - Specification for Details", "status": "active", "value": { "amountGross": 36000, "amount": 30000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "quality", "name": "Quality", "description": "Quality: 40%, broken down as-- Method Statement Q1 - Meeting the Specification 20% Method Statement Q2 - Health & Safety 10% Method Statement Q3 - Sustainability 10%", "numbers": [ { "number": 40, "weight": "percentageExact" } ] }, { "type": "price", "name": "Price", "description": "Price: 60%, broken down as-- Cost 60%", "numbers": [ { "number": 60, "weight": "percentageExact" } ] } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "Bidders do not have to submit a bid for every Lot. However, they must clearly indicating which lots they are bidding for by completing the pricing schedule. Suppliers may be awarded more than one (1) Lot. All events are subject to changes in date, specification, and confirmation. Bookings are only confirmed upon receipt of an official order issued by the relevant Event Project Officer." } ] }, "suitability": { "sme": true, "vcse": true }, "contractPeriod": { "startDate": "2026-06-01T00:00:00+01:00", "endDate": "2029-05-31T23:59:59+01:00", "maxExtentDate": "2031-05-31T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "Contract Period: 1st June 2026 - 31st May 2029 With the option to extend for a further 24 months" } }, { "id": "5", "title": "5. Lot 5 -- Additional Equipment / Ad-hoc PA Provision", "description": "5. Lot 5 -- Additional Equipment / Ad-hoc PA Provision Please see Schedule 2 - Specification for Details", "status": "active", "value": { "amountGross": 36000, "amount": 30000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "quality", "name": "Quality", "description": "Quality: 40%, broken down as-- Method Statement Q1 - Meeting the Specification 20% Method Statement Q2 - Health & Safety 10% Method Statement Q3 - Sustainability 10%", "numbers": [ { "number": 40, "weight": "percentageExact" } ] }, { "type": "price", "name": "Price", "description": "Price: 60%, broken down as-- Cost 60%", "numbers": [ { "number": 60, "weight": "percentageExact" } ] } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "Bidders do not have to submit a bid for every Lot. However, they must clearly indicating which lots they are bidding for by completing the pricing schedule. Suppliers may be awarded more than one (1) Lot. All events are subject to changes in date, specification, and confirmation. Bookings are only confirmed upon receipt of an official order issued by the relevant Event Project Officer." } ] }, "suitability": { "sme": true, "vcse": true }, "contractPeriod": { "startDate": "2026-06-01T00:00:00+01:00", "endDate": "2029-05-31T23:59:59+01:00", "maxExtentDate": "2031-05-31T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "Contract Period: 1st June 2026 - 31st May 2029 With the option to extend for a further 24 months" } } ], "documents": [ { "id": "conflictOfInterest", "documentType": "conflictOfInterest", "description": "Not published" }, { "id": "033426-2026", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/033426-2026", "datePublished": "2026-04-13T16:32:58+01:00", "format": "text/html" } ] }, "language": "en" }