{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-0681bc-2026-04-14T11:20:54+01:00",
    "date": "2026-04-14T11:20:54+01:00",
    "ocid": "ocds-h6vhtk-0681bc",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PTVL-7854-TMRZ",
            "name": "Carmarthenshire County Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PTVL-7854-TMRZ"
            },
            "address": {
                "streetAddress": "County Hall",
                "locality": "Carmarthen",
                "postalCode": "SA31 1JP",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKL14"
            },
            "contactPoint": {
                "name": "Simon Davies",
                "email": "Simondavies@carmarthenshire.gov.uk",
                "telephone": "01267234567"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.carmarthenshire.gov.wales",
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    },
                    {
                        "id": "GB-WLS",
                        "scheme": "UK_CA_DEVOLVED_REGULATIONS",
                        "description": "Welsh devolved regulations apply"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PTVL-7854-TMRZ",
        "name": "Carmarthenshire County Council"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "The Council is considering several potential contract duration options, reflecting differing commencement dates across sites and the need for flexibility where equipment may be replaced during the contract term with new assets that include embedded maintenance arrangements. The engagement also seeks market insight into cost structures, service tiers for cardiovascular and resistance equipment, and approaches to delivering consistent service levels across multiple geographically dispersed sites. In addition, the Council seeks market feedback on supplier capacity and resilience to support a geographically dispersed estate; appropriate risk allocation and contract management practices for service and maintenance contracts of this nature; proportionate approaches to compliance, assurance, and record keeping; and any opportunities for innovation or efficiencies that could enhance equipment availability, service reliability, or overall value for money. This preliminary market engagement is intended solely to inform the Council's procurement strategy, specification development, and risk assessment ahead of any formal tender process. It does not represent a commitment to proceed with procurement, determine the final scope or route to market, or confer any advantage on participating organisations. Interested parties are invited to respond to this preliminary market engagement by contacting the Lead Officer via email by the deadline stated. The Council may use a combination of written responses and follow up discussions to inform its understanding of the market. Follow up discussions, where offered, will be arranged by appointment only (e.g. via Microsoft Teams), time limited, and conducted on a consistent basis. Participation in any discussion is optional and does not confer any advantage in any subsequent procurement process.",
                "dueDate": "2026-05-14T23:59:59+01:00",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "033656-2026",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/033656-2026",
                "datePublished": "2026-04-14T11:20:54+01:00",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "ocds-h6vhtk-0681bc",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Fitness Equipment Service and Maintenance Contract",
        "description": "Carmarthenshire County Council, through its Actif Sport & Leisure service, is exploring market capability and delivery options for a future service and maintenance contract covering fitness equipment across five leisure centres within the County (Carmarthen Leisure Centre, Amman Valley Leisure Centre, St Clears Leisure Centre, Llandovery Leisure Centre, and Newcastle Emlyn Leisure Centre). The Council's fitness equipment estate comprises a mixed portfolio of manufacturers, including Life Fitness, Technogym, Concept2, Black Box, Origin, Keiser and Wolverson, and supports the ongoing operation of fitness suites, studios and associated facilities. Existing service and maintenance arrangements for this equipment have reached the end of their contractual term, and the Council is seeking market input to help shape a compliant, value-for-money procurement approach. The anticipated scope of the future contract is expected to include planned servicing, reactive maintenance, fault repairs, and annual service certification across all in-scope equipment, with an emphasis on maintaining equipment availability, supporting business continuity, and ensuring compliance with relevant health and safety requirements. The Council is also interested in understanding market approaches to managing a mixed-manufacturer estate and the use of manufacturer-approved parts and competent engineers. The Council operates its leisure facilities using the Orbit4 asset management platform and is seeking feedback on the integration of service and maintenance activities with digital asset management systems, including ticket logging, response times, service reporting, and record-keeping for audit and assurance purposes. Market engagement responses will help inform proportionate requirements around system integration, service responsiveness, and management information.",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "50870000",
                        "description": "Repair and maintenance services of playground equipment"
                    },
                    {
                        "scheme": "CPV",
                        "id": "51121000",
                        "description": "Installation services of fitness equipment"
                    },
                    {
                        "scheme": "CPV",
                        "id": "37440000",
                        "description": "Fitness equipments"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKL14",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 216000,
            "amount": 180000,
            "currency": "GBP"
        },
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "lots": [
            {
                "id": "1",
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-10-01T00:00:00+01:00",
                    "endDate": "2029-09-30T23:59:59+01:00"
                },
                "status": "planning"
            }
        ],
        "communication": {
            "futureNoticeDate": "2026-05-28T23:59:59+01:00"
        },
        "status": "planning"
    },
    "language": "en"
}