{ "tag": [ "compiled" ], "id": "ocds-h6vhtk-06871d-2026-06-01T15:49:20+01:00", "date": "2026-06-01T15:49:20+01:00", "ocid": "ocds-h6vhtk-06871d", "initiationType": "tender", "parties": [ { "id": "GB-PPON-PXJW-5627-QRQR", "name": "West Sussex County Council", "identifier": { "scheme": "GB-PPON", "id": "PXJW-5627-QRQR" }, "address": { "streetAddress": "County Hall", "locality": "Chichester", "postalCode": "PO19 1RG", "country": "GB", "countryName": "United Kingdom", "region": "UKJ27" }, "contactPoint": { "name": "James Skilling", "email": "james.skilling@westsussex.gov.uk" }, "roles": [ "buyer" ], "details": { "url": "https://www.westsussex.gov.uk", "classifications": [ { "id": "publicAuthoritySubCentralGovernment", "scheme": "UK_CA_TYPE", "description": "Public authority - sub-central government" } ] } } ], "buyer": { "id": "GB-PPON-PXJW-5627-QRQR", "name": "West Sussex County Council" }, "planning": { "milestones": [ { "id": "engagement", "type": "engagement", "description": "The Council has engaged suppliers with experience in providing Council Chamber AV system to local authorities. This engagement allowed the team to develop an internal proposal for the use of capital funds for the prospective purchase of the system. The engagement took place between 01/06/2025 - 31/01/2026", "dateMet": "2026-03-31T00:00:00+01:00", "status": "met" } ], "documents": [ { "id": "035987-2026", "documentType": "marketEngagementNotice", "noticeType": "UK2", "description": "Preliminary market engagement notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/035987-2026", "datePublished": "2026-04-21T11:16:24+01:00", "format": "text/html" }, { "id": "035995-2026", "documentType": "marketEngagementNotice", "noticeType": "UK2", "description": "Preliminary market engagement notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/035995-2026", "datePublished": "2026-04-21T11:22:44+01:00", "format": "text/html" } ] }, "tender": { "id": "C24355", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Replacement Audio-Visual and Webcasting System - West Sussex County Council", "description": "West Sussex County Council (the Council) requires a full replacement of the existing Audio-Visual (AV) and webcasting system installed in the Council Chamber and supporting Committee Rooms based in Chichester, West Sussex. The Council requires the refresh work to be carried out during the Autumn of 2026 and be operational by mid-November 2026. West Sussex County Council has published this contract opportunity on the West Sussex Atamis platform: https://atamis-7669.my.salesforce-sites.com/ProSpend__CS_PublicLandingPage?SearchType=Projects&searchStr=&sortStr=Recently+Published&page=1&filters=&County= The Council will be holding site visit days at Chichester County Hall on -11 June 2026 (All Day) -15 June 2026 (AM only) -18 June 2026 (All Day) and Bidders will be able to book a day/time using the messaging function on the Portal", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "72260000", "description": "Software-related services" } ], "deliveryAddresses": [ { "region": "UKJ27", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKJ28", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKJ2", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKJ27", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKJ28", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKJ2", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKJ27", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKJ28", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "value": { "amountGross": 396000, "amount": 330000, "currency": "GBP" }, "mainProcurementCategory": "services", "aboveThreshold": true, "lots": [ { "id": "1", "suitability": { "sme": true }, "contractPeriod": { "startDate": "2026-09-01T00:00:00+01:00", "endDate": "2030-08-30T23:59:59+01:00", "maxExtentDate": "2033-08-02T23:59:59+01:00" }, "hasRenewal": true, "status": "active", "value": { "amountGross": 396000, "amount": 330000, "currency": "GBP" }, "awardCriteria": { "weightingDescription": "Price per Quality Point", "criteria": [ { "type": "quality", "name": "Price per Quality Point", "description": "Method Statement Questionnaire" }, { "type": "price", "name": "Price per Quality Point", "description": "Total Evaluated Charges" } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "Please review the Procurement Specific Questionnaire" }, { "type": "technical", "description": "Please review the Procurement Specific Questionnaire" } ] } } ], "communication": { "futureNoticeDate": "2026-05-18T23:59:59+01:00" }, "status": "active", "amendments": [ { "id": "035995-2026", "description": "engagement date change" } ], "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "submissionMethodDetails": "To view the documentation related to this opportunity you will need to create a login to the Atamis system (if you do not already have one) and then Register Interest in the opportunity. The contract ref is C24355. You can create a login account here: https://atamis-7669.my.site.com/ProSpend__CustomCommunitiesLogin?startURL=%2Fhome%2Fhome.jsp", "submissionTerms": { "electronicSubmissionPolicy": "allowed", "languages": [ "en" ] }, "tenderPeriod": { "endDate": "2026-06-29T12:00:00+01:00" }, "enquiryPeriod": { "endDate": "2026-06-29T12:00:00+01:00" }, "awardPeriod": { "endDate": "2026-07-15T23:59:59+01:00" }, "documents": [ { "id": "conflictOfInterest", "documentType": "conflictOfInterest" }, { "id": "051519-2026", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/051519-2026", "datePublished": "2026-06-01T15:49:20+01:00", "format": "text/html" } ], "contractTerms": { "financialTerms": "30 days" }, "riskDetails": "Local Government Reorganisation ('LGR') may occur during the Term and this may result in, without limitation: i. the restructuring or alteration of the Council's administrative boundaries; ii. the dissolution, merger or transfer of the Council's functions, powers or responsibilities; iii. the aggregation and/or disaggregation of functions, services, systems or contracts with another organisation or organisations. The parties acknowledge that LGR is a potential known risk that may affect the Services and agree to work in good faith and co-operation to mitigate the effects of any LGR during the Term." }, "language": "en" }