{
    "tag": [
        "compiled"
    ],
    "id": "ocds-kuma6s-122819-2023-05-05T00:00:00Z",
    "date": "2023-05-05T00:00:00Z",
    "ocid": "ocds-kuma6s-122819",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-26",
            "name": "Tai Tarian Ltd",
            "identifier": {
                "legalName": "Tai Tarian Ltd"
            },
            "address": {
                "streetAddress": "Ty Gwyn, Brunel Way, Baglan Energy Park",
                "locality": "Neath",
                "region": "UK",
                "postalCode": "SA11 2FP"
            },
            "contactPoint": {
                "email": "procurement@taitarian.co.uk",
                "telephone": "+44 1639505890",
                "url": "https://www.sell2wales.gov.wales/"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "06",
                        "description": "Housing and community amenities",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.taitarian.co.uk"
            }
        },
        {
            "id": "org-2",
            "name": "High Court",
            "identifier": {
                "legalName": "High Court"
            },
            "address": {
                "streetAddress": "Royal Courts of Justice, The Strand",
                "locality": "London",
                "postalCode": "WC2A 2LL"
            },
            "contactPoint": {
                "telephone": "+44 2079477501"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "org-82",
            "name": "Tai Tarian Ltd",
            "identifier": {
                "legalName": "Tai Tarian Ltd"
            },
            "address": {
                "streetAddress": "Ty Gwyn, Brunel Way, Baglan Energy Park",
                "locality": "Neath",
                "region": "UK",
                "postalCode": "SA11 2FP"
            },
            "contactPoint": {
                "email": "procurement@taitarian.co.uk",
                "telephone": "+44 1639505890"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "06",
                        "description": "Housing and community amenities",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.taitarian.co.uk"
            }
        },
        {
            "id": "org-89",
            "name": "TSG Ltd",
            "identifier": {
                "legalName": "TSG Ltd"
            },
            "address": {
                "streetAddress": "1 Gosforth park, newcastle",
                "locality": "newcastle",
                "region": "UK",
                "postalCode": "NE128ET"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        },
        {
            "id": "org-5",
            "name": "High Court",
            "identifier": {
                "legalName": "High Court"
            },
            "address": {
                "streetAddress": "Royal Courts of Justice, The Strand",
                "locality": "London",
                "postalCode": "WC2A 2LL"
            },
            "contactPoint": {
                "telephone": "+44 2079477501"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "Tai Tarian Ltd",
        "id": "org-82"
    },
    "tender": {
        "id": "ocds-kuma6s-122819-tender-131365-942",
        "title": "Provision of Electronic Document and Records Management (EDRM) System",
        "description": "As part of its transformation plan, Tai Tarian is seeking to issue a Contract for the provision of a full, comprehensive and native to Microsoft Office 365 Electronic Document and Records Management (EDRM) System to include (but not be limited to): - Change Management support to ready our business for the change and embed the solution to become business as usual. - Implementation (where appropriate) of the new system into our business. - A training package for all Tai Tarian staff. - Migration and cleansing of documents from our file shares and existing system.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "72512000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "79996100",
                        "scheme": "CPV"
                    },
                    {
                        "id": "48311000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKL17"
                    },
                    {
                        "region": "UKL17"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "goods",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.sell2wales.gov.wales/",
        "tenderPeriod": {
            "endDate": "2022-09-23T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2022-09-26T10:00:00Z"
        },
        "documents": [
            {
                "id": "JUL403744",
                "documentType": "contractNotice",
                "title": "Provision of Electronic Document and Records Management (EDRM) System",
                "description": "As part of its transformation plan, Tai Tarian is seeking to issue a Contract for the provision of a full, comprehensive and native to Microsoft Office 365 Electronic Document and Records Management (EDRM) System to include (but not be limited to): - Change Management support to ready our business for the change and embed the solution to become business as usual. - Implementation (where appropriate) of the new system into our business. - A training package for all Tai Tarian staff. - Migration and cleansing of documents from our file shares and existing system.",
                "url": "https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=JUL403744",
                "format": "text/html"
            },
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            },
            {
                "id": "ocds-kuma6s-122819-document-122819-JUL403744-1",
                "title": "Invitation to Tender - Provision of EDRM System - Ref 942",
                "url": "https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=JUL403744&idx=1",
                "datePublished": "2022-07-05T16:00:09Z",
                "dateModified": "2022-07-05T16:00:09Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "ocds-kuma6s-122819-document-122819-JUL403744-2",
                "title": "Appendix 1 - Functional & Technical Specification",
                "url": "https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=JUL403744&idx=2",
                "datePublished": "2022-07-05T16:00:09Z",
                "dateModified": "2022-07-19T08:56:39Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "ocds-kuma6s-122819-document-122819-JUL403744-3",
                "title": "Appendix 1 - Functional & Technical Specification - updated 19.7.22",
                "url": "https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=JUL403744&idx=3",
                "datePublished": "2022-07-19T08:56:39Z",
                "dateModified": "2022-07-19T08:56:39Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "ocds-kuma6s-122819-document-122819-JUL403744-4",
                "title": "Tai Tarian IMS Summary",
                "url": "https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=JUL403744&idx=4",
                "datePublished": "2022-08-25T15:20:23Z",
                "dateModified": "2022-08-25T15:20:23Z",
                "format": "application/pdf"
            },
            {
                "id": "MAY436508",
                "documentType": "awardNotice",
                "title": "Provision of Electronic Document and Records Management (EDRM) System",
                "description": "As part of its transformation plan, Tai Tarian is seeking to issue a Contract for the provision of a full, comprehensive and native to Microsoft Office 365 Electronic Document and Records Management (EDRM) System to include (but not be limited to): - Change Management support to ready our business for the change and embed the solution to become business as usual. - Implementation (where appropriate) of the new system into our business. - A training package for all Tai Tarian staff. - Migration and cleansing of documents from our file shares and existing system.",
                "url": "https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=MAY436508",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "Tai Tarian owns and manages approximately 9000 homes throughout the Neath Port Talbot region and employs approximately 550 staff. There are multiple documents relevant to every property, tenancy and employee that need to be stored and maintained in accordance with internal and statutory data storage regulations. The system must be suitable for all areas of the business and integrate with our existing core business systems (QL Housing, QL Finance and Jane HR) and be able to integrate with alternative systems should these change in the future. The solution must allow for easy storage and retrieval of documents, including the ability to store and access documents via mobile devices from any location. The Contract will be awarded for a period of 5 years, with an option to extend for a further 5 x 1 year periods. The system will be expected to support approximately 550 users. Further information is included in the Invitation to Tender.",
                "status": "complete",
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "allowed"
                },
                "contractPeriod": {
                    "durationInDays": 1800
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The Contract will be awarded for a period of 5 years, with an option to extend for a further 5 x 1 year periods."
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "60"
                        },
                        {
                            "type": "price",
                            "description": "40"
                        }
                    ]
                }
            }
        ],
        "bidOpening": {
            "date": "2022-09-26T10:00:00Z"
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed"
        },
        "coveredBy": [
            "GPA"
        ],
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 120
            }
        },
        "classification": {
            "id": "48311100",
            "scheme": "CPV"
        },
        "hasRecurrence": false,
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        }
    },
    "language": "EN",
    "description": "(WA Ref:131365)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.sell2wales.gov.wales/v1?lang=cy/Notice?id=ocds-kuma6s-122819"
        }
    ],
    "noticetype": "OJEU - F3 - Contract Award Notice",
    "awards": [
        {
            "id": "ocds-kuma6s-122819-award-131365-57",
            "suppliers": [
                {
                    "id": "org-89",
                    "name": "TSG Ltd"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "ocds-kuma6s-122819-award-131365-57",
            "awardID": "ocds-kuma6s-122819-award-131365-57",
            "status": "active",
            "value": {
                "amount": 478870,
                "currency": "GBP"
            },
            "dateSigned": "2022-03-16T00:00:00Z"
        }
    ],
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
                "planning"
            ],
            "scheme": "EU-OJ",
            "identifier": "2022/S 022-122819"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "ocds-kuma6s-122819-bidsstatistic-131365-216",
                "measure": "bids",
                "value": 5,
                "relatedLot": "1"
            },
            {
                "id": "ocds-kuma6s-122819-bidsstatistic-131365-217",
                "measure": "smeBids",
                "value": 1,
                "relatedLot": "1"
            },
            {
                "id": "ocds-kuma6s-122819-bidsstatistic-131365-218",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "ocds-kuma6s-122819-bidsstatistic-131365-219",
                "measure": "foreignBidsFromNonEU",
                "value": 5,
                "relatedLot": "1"
            },
            {
                "id": "ocds-kuma6s-122819-bidsstatistic-131365-220",
                "measure": "electronicBids",
                "value": 5,
                "relatedLot": "1"
            }
        ]
    }
}