{ "tag": [ "compiled" ], "id": "ocds-kuma6s-130588-2023-08-18T00:00:00Z", "date": "2023-08-18T00:00:00Z", "ocid": "ocds-kuma6s-130588", "initiationType": "tender", "parties": [ { "id": "org-22", "name": "Flintshire County Council", "identifier": { "legalName": "Flintshire County Council" }, "address": { "streetAddress": "County Hall, Mold", "locality": "Flintshire", "region": "UKL23", "postalCode": "CH7 6NA" }, "contactPoint": { "email": "procurement@denbighshire.gov.uk", "telephone": "+44 1824712194", "url": "https://supplierlive.proactisp2p.com/Account/Login" }, "roles": [ "buyer" ], "details": { "classifications": [ { "id": "Regional or local authority", "scheme": "TED_CA_TYPE" }, { "id": "01", "description": "General public services", "scheme": "COFOG" } ], "url": "https://www.flintshire.gov.uk" } }, { "id": "org-23", "name": "Wrexham County Borough Council", "identifier": { "legalName": "Wrexham County Borough Council" }, "address": { "streetAddress": "Commissioning Procurement and Contract Management Unit, Lampbit Street", "locality": "Wrexham", "region": "UKL23", "postalCode": "LL11 1AR" }, "contactPoint": { "email": "procurement@wrexham.gov.uk", "telephone": "+44 1978292798" }, "roles": [ "buyer" ] }, { "id": "org-24", "name": "Cyngor Gwynedd Council", "identifier": { "legalName": "Cyngor Gwynedd Council" }, "address": { "streetAddress": "Uned Caffael / Procurement Unit, Swyddfeydd y Cyngor, Stryd y Jel / Council Offices, Shirehall Street", "locality": "Caernarfon", "region": "UKL12", "postalCode": "LL55 1SH" }, "contactPoint": { "email": "caffael@gwynedd.llyw.cymru", "telephone": "+44 1286679787" }, "roles": [ "buyer" ] }, { "id": "org-25", "name": "Denbighshire County Council", "identifier": { "legalName": "Denbighshire County Council" }, "address": { "streetAddress": "Wynnstay Road", "locality": "Ruthin", "region": "UKL13", "postalCode": "LL15 1YN" }, "contactPoint": { "email": "procurement@denbighshire.gov.uk", "telephone": "+44 1824712612" }, "roles": [ "buyer" ] }, { "id": "org-26", "name": "Isle of Anglesey County Council", "identifier": { "legalName": "Isle of Anglesey County Council" }, "address": { "streetAddress": "Isle of Anglesey County Council, Council Offices, Llangefni", "locality": "Anglesey.", "region": "UKL11", "postalCode": "LL77 7TW" }, "contactPoint": { "email": "procurement@anglesey.gov.uk", "telephone": "+44 1248750057" }, "roles": [ "buyer" ], "details": { "classifications": [ { "id": "Regional or local authority", "scheme": "TED_CA_TYPE" }, { "id": "01", "description": "General public services", "scheme": "COFOG" } ] } }, { "id": "org-3", "name": "Conwy County Borough Council", "identifier": { "legalName": "Conwy County Borough Council" }, "address": { "streetAddress": "Bodlondeb, Bangor Road", "locality": "Conwy", "region": "UKL13", "postalCode": "LL32 8DU" }, "contactPoint": { "name": "Sian Traynor", "email": "procurement@conwy.gov.uk", "telephone": "+44 1492574142", "url": "https://www.sell2wales.gov.wales" }, "roles": [ "buyer", "centralPurchasingBody" ], "details": { "classifications": [ { "id": "Regional or local authority", "scheme": "TED_CA_TYPE" }, { "id": "01", "description": "General public services", "scheme": "COFOG" } ], "url": "http://www.conwy.gov.uk" } }, { "id": "org-2", "name": "High Court", "identifier": { "legalName": "High Court" }, "address": { "streetAddress": "Royal Courts of Justice, The Strand", "locality": "London", "postalCode": "WC2A 2LL" }, "contactPoint": { "telephone": "+44 2079477501" }, "roles": [ "reviewBody" ] }, { "id": "org-95", "name": "Flintshire County Council", "identifier": { "legalName": "Flintshire County Council" }, "address": { "streetAddress": "County Hall, Mold", "locality": "Flintshire", "region": "UKL23", "postalCode": "CH7 6NA" }, "contactPoint": { "email": "procurement@denbighshire.gov.uk", "telephone": "+44 1824712194" }, "roles": [ "buyer" ], "details": { "classifications": [ { "id": "Regional or local authority", "scheme": "TED_CA_TYPE" }, { "id": "01", "description": "General public services", "scheme": "COFOG" } ], "url": "https://www.flintshire.gov.uk" } }, { "id": "org-96", "name": "Wrexham County Borough Council", "identifier": { "legalName": "Wrexham County Borough Council" }, "address": { "streetAddress": "Commissioning Procurement and Contract Management Unit, Lampbit Street", "locality": "Wrexham", "region": "UKL23", "postalCode": "LL11 1AR" }, "contactPoint": { "email": "procurement@wrexham.gov.uk", "telephone": "+44 1978292798" }, "roles": [ "buyer" ] }, { "id": "org-97", "name": "Cyngor Gwynedd Council", "identifier": { "legalName": "Cyngor Gwynedd Council" }, "address": { "streetAddress": "Uned Caffael / Procurement Unit, Swyddfeydd y Cyngor, Stryd y Jel / Council Offices, Shirehall Street", "locality": "Caernarfon", "region": "UKL12", "postalCode": "LL55 1SH" }, "contactPoint": { "email": "caffael@gwynedd.llyw.cymru", "telephone": "+44 1286679787" }, "roles": [ "buyer" ] }, { "id": "org-98", "name": "Denbighshire County Council", "identifier": { "legalName": "Denbighshire County Council" }, "address": { "streetAddress": "Wynnstay Road", "locality": "Ruthin", "region": "UKL13", "postalCode": "LL15 1YN" }, "contactPoint": { "email": "procurement@denbighshire.gov.uk", "telephone": "+44 1824712612" }, "roles": [ "buyer" ] }, { "id": "org-99", "name": "Isle of Anglesey County Council", "identifier": { "legalName": "Isle of Anglesey County Council" }, "address": { "streetAddress": "Isle of Anglesey County Council, Council Offices, Llangefni", "locality": "Anglesey.", "region": "UKL11", "postalCode": "LL77 7TW" }, "contactPoint": { "email": "procurement@anglesey.gov.uk", "telephone": "+44 1248750057" }, "roles": [ "buyer" ], "details": { "classifications": [ { "id": "Regional or local authority", "scheme": "TED_CA_TYPE" }, { "id": "07", "description": "Health", "scheme": "COFOG" } ] } }, { "id": "org-100", "name": "Conwy County Borough Council", "identifier": { "legalName": "Conwy County Borough Council" }, "address": { "streetAddress": "Bodlondeb, Bangor Road", "locality": "Conwy", "region": "UKL13", "postalCode": "LL32 8DU" }, "contactPoint": { "email": "procurement@conwy.gov.uk", "telephone": "+44 1492574000" }, "roles": [ "buyer" ] }, { "id": "org-101", "name": "Civica UK Limited", "identifier": { "legalName": "Civica UK Limited" }, "address": { "streetAddress": "Eighth Floor, Southbank Central, 30 Stamford Street", "locality": "London", "region": "UK", "postalCode": "SE19LQ" }, "roles": [ "supplier" ], "details": { "scale": "large" } }, { "id": "org-11", "name": "High Court", "identifier": { "legalName": "High Court" }, "address": { "streetAddress": "Royal Courts of Justice, The Strand", "locality": "London", "postalCode": "WC2A 2LL" }, "contactPoint": { "telephone": "+44 2079477501" }, "roles": [ "reviewBody" ] } ], "buyer": { "name": "Flintshire County Council", "id": "org-95" }, "tender": { "id": "ocds-kuma6s-130588-tender-134133", "title": "Framework Agreement for the Provision of a Legal Case Management System", "description": "This project is to award a Framework Agreement for a single supplier to provide a legal case management system for up to six North Wales Local Authorities. Four of the North Wales Authorities require a Legal Case Management System imminently and the framework agreement will be available for the other two Local Authorities to utilise during the 4 year framework term if they so wish. Contracts will be awarded by each individual Authority with four being awarded following the award of the framework agreement. The system should have the facility support the following: Definable roles and permissions used for access Remote access to all elements of the system Categorisation of matters Tracking the status of matters and work distribution Time recording and billing Document creation and storage - bundling, versioning etc. Detail reporting and case-related metrics Retention policies; easy to archive and delete matters, automated where possible Provision of precedents, templates and workflows to automate routine legal processes Integration with key systems utilised i.e., HMCTS portals, Land Registry etc. Integration with core Microsoft Products, including Word, Outlook, Excel and Share Point, and importantly, secure email functionality. The Councils have completed, or are in the process of, migrating their estate to Microsoft 365 - the system must be compatible with this technology. The system should have a sustainable development pathway", "status": "complete", "items": [ { "id": "1", "additionalClassifications": [ { "id": "72000000", "scheme": "CPV" }, { "id": "48000000", "scheme": "CPV" } ], "deliveryLocation": { "description": "North Wales" }, "deliveryAddresses": [ { "region": "UKL23" }, { "region": "UKL12" }, { "region": "UKL11" }, { "region": "UKL13" }, { "region": "UKL23" }, { "region": "UKL12" }, { "region": "UKL11" }, { "region": "UKL13" } ], "relatedLot": "1" } ], "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "mainProcurementCategory": "services", "submissionMethod": [ "electronicSubmission" ], "submissionMethodDetails": "https://supplierlive.proactisp2p.com/Account/Login", "tenderPeriod": { "endDate": "2023-05-18T12:00:00Z" }, "awardPeriod": { "startDate": "2023-05-18T13:00:00Z" }, "documents": [ { "id": "APR434511", "documentType": "contractNotice", "title": "Framework Agreement for the Provision of a Legal Case Management System", "description": "This project is to award a Framework Agreement for a single supplier to provide a legal case management system for up to six North Wales Local Authorities. Four of the North Wales Authorities require a Legal Case Management System imminently and the framework agreement will be available for the other two Local Authorities to utilise during the 4 year framework term if they so wish. Contracts will be awarded by each individual Authority with four being awarded following the award of the framework agreement. The system should have the facility support the following: Definable roles and permissions used for access Remote access to all elements of the system Categorisation of matters Tracking the status of matters and work distribution Time recording and billing Document creation and storage - bundling, versioning etc. Detail reporting and case-related metrics Retention policies; easy to archive and delete matters, automated where possible Provision of precedents, templates and workflows to automate routine legal processes Integration with key systems utilised i.e., HMCTS portals, Land Registry etc. Integration with core Microsoft Products, including Word, Outlook, Excel and Share Point, and importantly, secure email functionality. The Councils have completed, or are in the process of, migrating their estate to Microsoft 365 - the system must be compatible with this technology. The system should have a sustainable development pathway", "url": "https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=APR434511", "format": "text/html" }, { "id": "economic", "documentType": "economicSelectionCriteria" }, { "id": "technical", "documentType": "technicalSelectionCriteria" }, { "id": "AUG447471", "documentType": "awardNotice", "title": "Framework Agreement for the Provision of a Legal Case Management System", "description": "This project is to award a Framework Agreement for a single supplier to provide a legal case management system for up to six North Wales Local Authorities. Four of the North Wales Authorities require a Legal Case Management System imminently and the framework agreement will be available for the other two Local Authorities to utilise during the 4 year framework term if they so wish. Contracts will be awarded by each individual Authority with four being awarded following the award of the framework agreement. The system should have the facility support the following: Definable roles and permissions used for access Remote access to all elements of the system Categorisation of matters Tracking the status of matters and work distribution Time recording and billing Document creation and storage - bundling, versioning etc. Detail reporting and case-related metrics Retention policies; easy to archive and delete matters, automated where possible Provision of precedents, templates and workflows to automate routine legal processes Integration with key systems utilised i.e., HMCTS portals, Land Registry etc. Integration with core Microsoft Products, including Word, Outlook, Excel and Share Point, and importantly, secure email functionality. The Councils have completed, or are in the process of, migrating their estate to Microsoft 365 - the system must be compatible with this technology. 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The system should have the facility support the following: Definable roles and permissions used for access Remote access to all elements of the system Categorisation of matters Tracking the status of matters and work distribution Time recording and billing Document creation and storage - bundling, versioning etc. Detail reporting and case-related metrics Retention policies; easy to archive and delete matters, automated where possible Provision of precedents, templates and workflows to automate routine legal processes Integration with key systems utilised i.e., HMCTS portals, Land Registry etc. Integration with core Microsoft Products, including Word, Outlook, Excel and Share Point, and importantly, secure email functionality. The Councils have completed, or are in the process of, migrating their estate to Microsoft 365 - the system must be compatible with this technology. The system should have a sustainable development pathway", "status": "complete", "awardCriteria": { "criteria": [ { "type": "quality", "name": "System Requirements", "description": "7%" }, { "type": "price", "description": "25" } ] }, "hasOptions": false, "submissionTerms": { "variantPolicy": "notAllowed" }, "contractPeriod": { "durationInDays": 1440 }, "hasRenewal": true, "renewal": { "description": "There is potential for the framework to be renewed, however it is more likely that any contracts awarded under the framework will be renewed at different times." } } ], "bidOpening": { "date": "2023-05-18T13:00:00Z", "address": { "streetAddress": "Electronically via PROACTIS" }, "description": "Electronically via PROACTIS" }, "communication": { "atypicalToolUrl": "https://supplierlive.proactisp2p.com/Account/Login" }, "contractTerms": { "hasElectronicPayment": true, "hasElectronicOrdering": true, "electronicInvoicingPolicy": "allowed", "performanceTerms": "Contract performance conditions can be found within the procurement documentation" }, "coveredBy": [ "GPA" ], "submissionTerms": { "languages": [ "en", "cy" ], "bidValidityPeriod": { "durationInDays": 120 } }, "techniques": { "hasFrameworkAgreement": true, "frameworkAgreement": { "maximumParticipants": 1 } }, "classification": { "id": "72000000", "scheme": "CPV" }, "hasRecurrence": false, "legalBasis": { "id": "32014L0024", "scheme": "CELEX" } }, "language": "EN", "description": "(WA Ref:134133)", "links": [ { "rel": "canonical", "href": "https://api.sell2wales.gov.wales/v1?lang=cy/Notice?id=ocds-kuma6s-130588" } ], "noticetype": "OJEU - F3 - Contract Award Notice", "awards": [ { "id": "ocds-kuma6s-130588-award-134133-46", "suppliers": [ { "id": "org-101", "name": "Civica UK Limited" } ], "relatedLots": [ "1" ] } ], "contracts": [ { "id": "ocds-kuma6s-130588-award-134133-46", "awardID": "ocds-kuma6s-130588-award-134133-46", "status": "active", "value": { "amount": 650350, "currency": "GBP" }, "dateSigned": "2023-08-16T00:00:00Z" } ], "relatedProcesses": [ { "id": "1", "relationship": [ "planning" ], "scheme": "EU-OJ", "identifier": "2023/S 000-011054" } ], "bids": { "statistics": [ { "id": "ocds-kuma6s-130588-bidsstatistic-134133-216", "measure": "bids", "value": 4, "relatedLot": "1" }, { "id": "ocds-kuma6s-130588-bidsstatistic-134133-217", "measure": "smeBids", "value": 0, "relatedLot": "1" }, { "id": "ocds-kuma6s-130588-bidsstatistic-134133-218", "measure": "foreignBidsFromEU", "value": 0, "relatedLot": "1" }, { "id": "ocds-kuma6s-130588-bidsstatistic-134133-219", "measure": "foreignBidsFromNonEU", "value": 0, "relatedLot": "1" }, { "id": "ocds-kuma6s-130588-bidsstatistic-134133-220", "measure": "electronicBids", "value": 4, "relatedLot": "1" } ] } }