{ "tag": [ "compiled" ], "id": "ocds-kuma6s-140789-2024-04-18T00:00:00Z", "date": "2024-04-18T00:00:00Z", "ocid": "ocds-kuma6s-140789", "initiationType": "tender", "parties": [ { "id": "org-55", "name": "Cardiff University", "identifier": { "legalName": "Cardiff University" }, "address": { "streetAddress": "Procurement Services, McKenzie House, 30-36 Newport Road", "locality": "Cardiff", "region": "UKL", "postalCode": "CF24 0DE" }, "contactPoint": { "email": "daviesg74@cardiff.ac.uk", "telephone": "+44 2920879648" }, "roles": [ "buyer", "centralPurchasingBody", "supplier" ], "details": { "scale": "large", "classifications": [ { "id": "Body governed by public law", "scheme": "TED_CA_TYPE" }, { "id": "09", "description": "Education", "scheme": "COFOG" }, { "id": "07", "description": "Health", "scheme": "COFOG" } ], "url": "http://www.cardiff.ac.uk/business/why-work-with-us/for-suppliers" } }, { "id": "org-56", "name": "Worktribe", "identifier": { "legalName": "Worktribe" }, "address": { "streetAddress": "Engineers House, The Promenade, Clifton Down", "locality": "Bristol", "region": "UKK11", "postalCode": "BS8 3NB" }, "roles": [ "supplier" ], "details": { "scale": "sme" } }, { "id": "org-3", "name": "High Court", "identifier": { "legalName": "High Court" }, "address": { "streetAddress": "Royal Courts of Justice, The Strand", "locality": "London", "postalCode": "WC2A 2LL" }, "contactPoint": { "telephone": "+44 2079477501" }, "roles": [ "reviewBody" ] } ], "buyer": { "name": "Cardiff University", "id": "org-55" }, "tender": { "id": "ocds-kuma6s-140789-tender-140789-CU.1131.GD", "title": "Research Management System", "description": "Cardiff University seeks a central IT system to support the development and management of research grant applications within an end-to-end process. The system will be required to deliver pre-awards, contracts, ethics, post awards management and enable integration of data for regular reporting.", "status": "complete", "items": [ { "id": "1", "deliveryAddresses": [ { "region": "UKL22" } ], "relatedLot": "1" } ], "procurementMethod": "limited", "procurementMethodDetails": "Award procedure without prior publication of a call for competition", "procurementMethodRationale": "Through a pre-market engagement of vendors and comparator universities, Cardiff University have identified Worktribe as the only eligible provider of the system functionalities required. A key benefit of Worktribe is a modular system: as Cardiff University can purchase and implement individual modules to provide the functionalities required whilst providing fully integrated workflows and capability. There were two stages of pre-market engagement. Initial Pre-market engagement identified various system vendors through UCISA reports and internet searches, and a selection of vendors were invited to deliver a pre-market demonstration of their systems for pre-awards and research contracts. Attendees from across Cardiff were invited to provide area expertise. Secondly, Cardiff University approached staff in universities using some of the systems invited for pre-market demonstrations to understand the end user's view of these products. Initial pre-market engagement indicated systems vary: some systems focus on one area of activity and some systems offer a variety of activities within their systems. Pre-market engagement was critical to explore the system architecture available. Notably some universities employ separate systems and manually integrate them into a workflow: the advantage is the choice of \"best of breed\" systems but this required additional planning and resource to implement and maintain. The alternative is the use of integrated systems that provide multiple functionalities within one platform and fewer resources to manage. Through feedback from attendees of pre-market engagement, and modelling cost scenarios between integrated and separate systems, we determined an integrated system would be advantageous for simplicity, cost, and functionality. After identifying an integrated solution is preferable, pre-market analysis indicated: - Worktribe has a considerable market share (56% of Russell Group and 25% of the sector), - Positive reviews from Cardiff University stakeholders viewing their pre-market demonstrations - Positive feedback and views from other institutions using Worktribe. 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